Jobs in Canada

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Added 26 mins ago
ST
Human Resources Coordinator
Stonehenge Therapeutic Community
Guelph, ON
- Full-time
- Contract
Completion of Post-Secondary education in Human Resources or Business Administration
Added 41 mins ago
J
Analyste II, Sécurité de l'information
Jobgether
Canada
- $69,700 to $98,400 CAD / year
- Full-time
CyberArk utilities and related administration tools.
Added 41 mins ago
MD
Office & Admin Specialist
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift
Added 41 mins ago
E
Vice President Controlling and Finance PSN
Epiroc
Mississauga, ON
- Full-time
University degree in finance and/or business administration or similar, relevant field.
Added 1 hour ago
NA
Proactive Support User Administrator - Operations
NHS Ayrshire & Arran
Saskatoon, SK
- Full-time
Undertake other system administration activities (such as code table builds, drug tables, reference files).
Added 1 hour ago
NS
Proactive Support User Administrator - Operations
NHS Scotland
Saskatoon, SK
- Full-time
Undertake other system administration activities (such as code table builds, drug tables, reference files).
Added 1 hour ago
KL
Administration Technician
Kativik llisarniliriniq
Montreal, QC
- Full-time
Plan, organize and execute various administrative and technical activities related to employee files in the pay system;
Added 1 hour ago
HT
Payroll Manager, Americas
Husky Technologies
Bolton, ON
- Full-time
System & process improvement: Partner with HR, IT, and accounting to implement new systems, pay codes, and process enhancements; identify and mitigate operational/regulatory risks.
Added 2 hours ago
CW
Supply Chain Manager
Colas Western Canada Inc.
St. Albert, AB
- Full-time
…logistics processes in the afternoon, and supporting procurement system enhancements or policy initiatives before day-end. You will be trusted to lead cross-functional initiatives,…
Added 2 hours ago
C
Document Management Clerk
Co-op
Regina, SK
- Full-time
Electronically file and retrieve documents, scanning and uploading documents into the CRC Document Management System, and complete data entry of metadata.
Added 3 hours ago
AH
Senior Performance Tuning Specialist
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Full-time
…thorough understanding of the client’s business processes, system use, and performance expectations and applies this broad-based knowledge to anticipate customer needs and identify…
Added 3 hours ago
AH
Senior Systems Analyst
Alberta Health Services
Calgary, AB
- Full-time
Health Shared Services (HSS) is seeking a Senior IT Analyst that has systems administration and implementation experience with Clinical Critical Messaging (CCM) solutions, for the role of…
Added 5 hours ago
Intermediate Technical Analyst
BC Transit
Victoria, BC
Minimum number of in-office/on-site days: 1 day per week
Added 7 hours ago
HT
Payroll Manager, Americas
Husky Technologies
Bolton, ON
- Full-time
System & process improvement: Partner with HR, IT, and accounting to implement new systems, pay codes, and process enhancements; identify and mitigate operational/regulatory risks.
Added 7 hours ago
J
Associate Vice President, Salesforce Engineering & Development
Jobgether
Canada
- Full-time
…oversee three Salesforce development teams and a dedicated administration function, building a high-performing, accountable, and collaborative engineering environment. You will lead and…
Added 8 hours ago
AS
IT IAM Project Manager
Apex Systems
Belleville, ON
- $70 to $80 CAD / hour
- Full-time
Technical proficiency and working knowledge of IT infrastructure and system integrations.
Added 8 hours ago
R|
Accounts Receivable Analyst
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Resolve overpayments, underpayments, and system-generated discrepancies (e.g., negative balances or commitments),
Added 8 hours ago
P&
Gestionnaire de programme – Culture qualité / Quality Culture Program Manager
Pratt & Whitney
Longueuil, QC
- Full-time
…développement organisationnel, comportement organisationnel, administration des affaires avec spécialisation en gestion ou en gestion stratégique, ou gestion de…
Added 8 hours ago
TM
Team Lead, Technical Services
Tech Manitoba
Winnipeg, MB
- Full-time
Must have basic knowledge of Project Management processes
Added 8 hours ago
FS
Manager, Compensation
Four Seasons Hotels and Resorts
Toronto, ON · Four Seasons Corporate Headquarters Toronto
- Full-time
…analytics and guidance, support senior leadership in the design and administration of compensation programs and policies, and partner with hotels and corporate functions on compensation…
Added 9 hours ago
LA
Human Resources Business Partner
Legal Aid Ontario
Toronto, ON
- Full-time
As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives…
Added 9 hours ago
RB
Manager - Product Control
Royal Bank of Canada
Toronto, ON
- Full-time
Develop a good understanding of RBC repo / fixed income based products and system flows
Added 10 hours ago
SM
RQ00838 – Solution Architect – CRM – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Hours: 7.25 hours per day, 5 days per week
Added 11 hours ago
L
Bilingual Collections Representative (EN/FR)
LendCare
Pickering, ON
- Full-time
Document collections activities and processes through superior administration skills.
Added 11 hours ago
GH
Human Resources Generalist
Good Health Optimize
ON · Ontario, Canada
- Full-time
Run onboarding and offboarding for all clinics, including documentation, system access, orientation and exit processes.

Vancouver Coastal Health

Administrative Assistant 4

Vancouver, BC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Mar 31, 2027
Posting language: English
Posted: Oct 2, 2026

Original job description

Come work as an Administrative Assistant with Vancouver Coastal Health (VCH) on the Chronic Disease Services team at West Vancouver Community Health Centre. Apply now to join the team!

Within the context of a client centered care model and in accordance with established vision and values of the organization, the Administrative Assistant is responsible to perform administrative/clerical support functions for a department and/or program. Screens and prioritizes incoming materials. Supervises clerical staff as required. Acts as a receptionist; answers telephone and greets visitors, determines nature of call/visit, takes or relays messages or provides general information about program, services and/or other community resources or refers to others. Provides assistance with recruitment requests; completes information for posting purposes according to procedure when directed to fill vacancies. Provides assistance with monitoring and analyzing program budget. Processes and/or monitors expenses. Performs word processing duties; drafts forms, prepares/types letters, memos, and reports. Transcribes assessments, case reviews, progress notes and summaries. Assists with web-site maintenance and other communication strategies including resources and communication bulletin boards; Compiles statistics, maintains timekeeping records, maintains departmental levels of stationery and makes arrangement for building and/or office equipment maintenance and repairs Maintains client charts. Schedules/arranges appointments/bookings for clients.

The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

As per Ministry of Health policy, all health care workers working in publicly-funded health care facilities are required to report their past receipt of certain vaccines or history of certain infections. Collecting these records will allow for offering of any missing vaccines, and for appropriate actions to be taken in the event of any future exposure to a communicable disease or during outbreaks. For all new hires and appointments to Vancouver Coastal Health, you will be asked to provide this information as part of the onboarding process.

WHY JOIN VANCOUVER COASTAL HEALTH?

VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and "going first" when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.

Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
Grow your career with employer-paid training and leadership development opportunities
Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families
Award-winning recognition programs to honour staff, medical staff and volunteers
Access to exclusive discount offers and deals for VCH staff

At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.

Vancouver Coastal Health is proud to be recognized as one of Canada’s Top 100 Employers, BC’s Top Employers, Canada’s Best Diversity Employers and Canada's Top Employers for Young People in 2026.

Only short-listed applicants will be contacted for this posting.

***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https://my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***

Thank you for your interest in Vancouver Coastal Health.

Education & Experience

Grade 12.
Office Administration Certificate plus three (3) years recent related experience or an equivalent combination of education, training, and experience.

Knowledge & Abilities

Knowledge of general office procedures.
Knowledge of medical terminology.
Ability to type at 50 w.p.m.
Ability to keyboard 6,000 keystrokes per hour.
Ability to establish and maintain rapport with clients.
Ability to communicate effectively/tactfully both verbally and in writing.
Ability to compose business correspondence.
Ability to plan, organize and prioritize.
Ability to work under the pressure of interruptions and adapt to changes.
Ability to problem solve and take initiative.
Ability to work both independently and as a member of a multidisciplinary team.
Ability to do basic mathematical calculations.
Ability to operate related equipment.
Basic computer literacy to operate a computerized client care information system and word processing, spreadsheet, Internet and e-mail software.
Physical ability to perform the duties of the job.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provides administrative and clerical support, including reception, screening correspondence, preparing documents, maintaining client charts and records, and scheduling appointments. Also supports recruitment and budget monitoring, compiles statistics, maintains office supplies and equipment arrangements, and assists with program communications.

Requirements

Requires Grade 12 and an Office Administration Certificate with three years of recent related experience, or an equivalent combination of education, training, and experience. Candidates need knowledge of office procedures and medical terminology, typing speed of 50 words per minute, keyboarding speed of 6,000 keystrokes per hour, computer literacy, and strong communication, organizational, and client-service abilities.

Skills

General Office Procedures
Medical Terminology
Typing and Keyboarding
Client Relations
Verbal and Written Communication
Business Correspondence
Planning and Organization
Prioritization
Problem-Solving
Initiative
Teamwork
Basic Mathematics
Word Processing
Spreadsheet Software
Client Care Information Systems
Timekeeping and Records Management

Benefits

Health Benefits
Extended Health Insurance
Dental Insurance
Municipal Pension Plan
Employer-Paid Training
Leadership Development
Counselling and Wellness Support
Employee Recognition Programs
Employee Discounts

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Clerical Support
Medical Terminology
Reception
Recruitment Requests
Budget Monitoring
Expense Processing
Word Processing
Business Correspondence
Transcription
Website Maintenance
Communication Strategies
Statistics
Timekeeping Records
Stationery Inventory
Equipment Maintenance
Client Charts
Appointment Scheduling
Client Care Information System
Spreadsheet Software
Internet
Email
Typing
Keyboarding
Chronic Disease Services
Community Health Centre

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Work requirements

Jobs in Canada