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Added 6 mins ago
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Vancouver Fraser Port Authority

Executive Assistant

Vancouver, BC, Canada

Job type: Full-time
Apply by: Oct 24, 2026
Experience: A minimum of 2 years related senior executive assistant experience.
Posting language: English
Posted: Sep 24, 2026

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Original job description

Detailed Job Description

Where your career meets Canada’s future

At the Vancouver Fraser Port Authority, the work we do matters. Every day, our people help connect Canada to global markets, strengthen supply chains, support sustainable growth, and shape the future of Canada’s largest port.

If you're looking for purposeful work where your contributions make a difference, you'll find it here - supported by a team that is collaborative, innovative, and committed to excellence.

Why join us

At The Port Authority, We’re Committed To Delivering An Employee Experience That Is As Rewarding As The Work Itself. We Offer

Meaningful work that contributes to Canada’s trade and economic prosperity
Opportunities for learning, development, and career growth
A collaborative and inclusive workplace culture
Competitive compensation and comprehensive benefits
Flexible programs that support employee wellbeing and work-life integration

Be at the centre of decision-making by supporting executive leadership in delivering strategic priorities that shape the future of Canada's largest port. This role offers a unique opportunity to collaborate across the organization, build relationships with senior leaders and stakeholders, and contribute to work that has a meaningful impact on trade, communities, and the Canadian economy.

Build a career with purpose

If you’re looking for work that is meaningful, challenging, and connected to something bigger, we’d love to hear from you. Join us and discover how your career can help shape Canada’s future.

The Executive Assistant is responsible for the senior executive administrative support for the President, Roberts Bank Terminal 2 in support of organizational objectives in a manner that reflects organizational values.

What Success Looks Like

Manage complex executive calendars, prioritizing meetings, commitments, and activities to optimize the Vice President’s time.
Coordinate meetings, events, and travel arrangements, including agendas, materials, logistics, catering, venues, and participant communications.
Monitor and manage correspondence, bringing forward priority items, follow-ups, and actions requiring executive attention.
Prepare, edit, and format reports, presentations, briefings, correspondence, spreadsheets, and other business documents.
Conduct research and compile information to support executive decision-making and organizational initiatives.
Serve as a key point of contact for internal and external stakeholders, responding to inquiries and ensuring professional, timely communication.
Support departmental administration, including budget tracking, purchase orders, contracts, invoices, expense management, and delegated approval processes.
Handle sensitive and confidential information with discretion while managing mail, records, and documentation.
Collaborate with the executive assistant team to provide seamless executive support, cross-training, and coverage across the organization.
Coordinate and support executive participation in meetings with government, industry, and community stakeholders, as well as corporate events, committees, and cross-functional initiatives.

Qualifications

Completion of a certificate in management or another acceptable certificate.
A minimum of 2 years related senior executive assistant experience.
Must be proficient in MS Word, Excel, PowerPoint, and Outlook.

Location: Vancouver, Canada

Job type: Exempt, Full-Time, Permanent, Hybrid

Working environment: Normal office conditions.

Marine Transportation Security Clearance

The incumbent must obtain and maintain a valid Marine Transportation Security Clearance as this position is required to access restricted areas/information as defined by the Marine Transportation Security Regulations.

This is Canadian-based employment, and all employees are expected to maintain legal eligibility to work in Canada. Applicants advancing in the hiring process may be subject to technical assignments, psychometric assessments, and/or background checks, including but not limited to criminal record, credit, and/or reference checks.

At the Vancouver Fraser Port Authority, we are dedicated to employment equity and a workplace reflective of the diversity of our port community. [SB3] We believe our strength comes from the diverse perspectives, experiences, and backgrounds of our people. We welcome applications from all qualified candidates, including Indigenous Peoples, women, persons with disabilities, racialized individuals, members of the 2SLGBTQIA+ community, and other equity-deserving groups.

Reasonable accommodation can be provided in the selection process and while working with the port authority. If you require assistance with applying to our openings or are seeking accommodations to apply[SB4] in an alternative format, please contact us through a confidential, secure inbox at accessibility@portvancouver.com. We are committed to supporting your needs and will do our best to provide the necessary assistance.

We recognize and acknowledge that we are located on the traditional, ancestral, and unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations. To learn more about our First Nation relations and commitment to reconciliation, please visit our website.

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More about this job

Responsibilities

Provide senior executive administrative support, including managing calendars, coordinating meetings and travel, handling correspondence, and preparing business documents and briefings. Support departmental administration and stakeholder engagement while managing confidential information and collaborating with the executive assistant team.

Requirements

Requires completion of a management certificate or another acceptable certificate and at least two years of related senior executive assistant experience. Applicants must be proficient in Microsoft Word, Excel, PowerPoint, and Outlook, and must obtain and maintain a valid Marine Transportation Security Clearance.

Skills

Executive Calendar Management
Meeting And Event Coordination
Travel Arrangements
Correspondence Management
Business Document Preparation
Research And Information Compilation
Stakeholder Communication
Budget Tracking
Purchase Order And Invoice Administration
Expense Management
Confidential Information Handling
Records Management
Cross-Functional Collaboration
Microsoft Word
Microsoft Excel
Microsoft PowerPoint

Benefits

Learning And Development Opportunities
Career Growth Opportunities
Competitive Compensation
Comprehensive Benefits
Flexible Programs Supporting Wellbeing And Work-Life Integration

Visa sponsorship

Not detected in the job text

Keywords

Executive Administration
Executive Calendar Management
Meeting Coordination
Event Coordination
Travel Arrangements
Agendas
Briefings
Business Documents
Research
Stakeholder Engagement
Government Relations
Industry Relations
Community Relations
Budget Tracking
Purchase Orders
Contracts
Invoices
Expense Management
Delegated Approvals
Confidential Information
Records Management
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Marine Transportation Security Clearance
Port Authority
Supply Chains
Trade

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