Find work in Canada.

551,259 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 22 mins ago
B
Facility Services Manager
BGIS
ON · Ontario, Canada
- Full-time
The Facility Services Manager is accountable for day-to-day operations, vendor management and service management for the client(s) they support, as well as, data verification, reporting and…
Added 22 mins ago
EI
Director of Engineering And Operations
Entegrus Inc
St. Thomas, ON
- Full-time
The Director of Engineering and Operations will be in a critical leadership role. The position will have 3 direct reports including an Engineering Manager and 2 Regional Operations…
Added 22 mins ago
SD
Front Store Manager, Salaried Full Time Day
Shoppers Drug Mart
Regina, SK
- Full-time
The Front Store Manager (FSM) is responsible for managing the overall Front Store’s performance. The Front Store includes all areas of the store, including cosmetics, excluding Pharmacy.…
Added 36 mins ago
B
Facility Services Manager
BGIS
ON · ON, Canada
- Full-time
The Facility Services Manager is accountable for day-to-day operations, vendor management and service management for the client(s) they support, as well as, data verification, reporting and…
Added 52 mins ago
FH
Night Auditor
Fairmont Hotels & Resorts
AB · Edmonton, AB
- $24.93 to $25.93 CAD / hour
- Full-time
Reporting to the Front Office Manager, your essential job functions include, but are not limited to:
Added 1 hour ago
CO
Human Resources Generalist
City of Saint John
Saint John, NB
- Full-time
…organization while delivering a broad range of human resources programs, services, and initiatives. The Human Resources Generalist serves as a trusted resource for administration, benefits,…
Added 1 hour ago
ZA
Project Manager
Zeidler Architecture
Calgary, AB
- Full-time
We are currently seeking a Project Manager to join our Calgary Studio to work on some of the most prominent projects. The ideal candidate brings strong project leadership, technical…
Added 1 hour ago
LC
Assistant Front Store Manager, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Aurora, ON
- Part-time
To assist the Front Store Manager (FSM) in managing the human, physical and financial resources of the store and in ensuring that store objectives are achieved by focusing on improving…
Added 1 hour ago
LC
Assistant Front Store Manager, Hourly Full Time Evening
Loblaw Companies Limited
Aurora, ON
- Full-time
To assist the Front Store Manager (FSM) in managing the human, physical and financial resources of the store and in ensuring that store objectives are achieved by focusing on improving…
Added 1 hour ago
EG
Collections Operations Manager - Surrey
Emterra Group
Surrey, BC
- Full-time
We are seeking an experienced Collections Operations Manager to lead our Surrey Collections operation. This role is accountable for overall safety, service delivery, people, productivity…
Added 1 hour ago
SD
Assistant Front Store Manager, Hourly Part Time Day
Shoppers Drug Mart
Ottawa, ON
- Part-time
To assist the Front Store Manager (FSM) in managing the human, physical and financial resources of the store and in ensuring that store objectives are achieved by focusing on improving…
Added 1 hour ago
GL
Senior Payroll Specialist
goeasy Ltd.
Mississauga, ON
- Full-time
…accurate, compliant, and running smoothly across our Canadian operations while leading process improvements, strengthening our systems and controls, mentoring junior team members, and…
Added 2 hours ago
MD
Director of Training and Prevention / Dir Child & Family Services
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…FFPSA, Continuous Quality Improvement (CQI), and division wide operations CSP to achieve improved outcomes for children and families served by CSP’s programs and simplify and streamline…
Added 2 hours ago
RM
Manager - Diagnostic Imaging
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
As the Integrated Manager, you will oversee day-to-day operations of Diagnostic Imaging services at both Ross Memorial Hospital (RMH) and Haliburton Highlands Health Services (HHHS). Your…
Added 2 hours ago
BC
Registered Nurse- Paeds
Brant Community Healthcare System
Brantford, ON
- Full-time
…well as other organizational tasks related to patient unit operations and acts in a clinical leadership role in the coordination of patient care for all assigned patients. Reporting to the…
Added 2 hours ago
BC
Manager, After Hours Operations
Brant Community Healthcare System
Brantford, ON
- Full-time
The Manager, After Hours Operations acts as a resource to patients, families, physicians, and employees of BCHS by providing consultation in situations where advanced expertise is required.…
Added 3 hours ago
SW
Administration and Events Coordinator *email to apply*
Sport Wood Buffalo Association
Fort McMurray, AB
- Full-time
…committed team works closely together to deliver a wide range of programs and services that make sport accessible for everyone in the…
Added 3 hours ago
OA
Prototyping Workshop Technician - R&D-ANJOU, QC
Oldcastle APG
Montreal, QC
- Other
Comprehensive medical, dental and disability benefits programs
Added 3 hours ago
SD
Assistant Front Store Manager, Hourly Full Time Evening
Shoppers Drug Mart
Aurora, ON
- Full-time
To assist the Front Store Manager (FSM) in managing the human, physical and financial resources of the store and in ensuring that store objectives are achieved by focusing on improving…
Added 3 hours ago
SD
Assistant Front Store Manager, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Aurora, ON
- Part-time
To assist the Front Store Manager (FSM) in managing the human, physical and financial resources of the store and in ensuring that store objectives are achieved by focusing on improving…
Added 3 hours ago
SD
Assistant Front Store Manager, Hourly Full Time Evening
Shoppers Drug Mart
Toronto, ON
- Full-time
To assist the Front Store Manager (FSM) in managing the human, physical and financial resources of the store and in ensuring that store objectives are achieved by focusing on improving…
Added 5 hours ago
7
Assistant Store Leader (Assistant Manager)
7-Eleven
AB · Edmonton, AB
- Full-time
Ability to assist in implementing all merchandising and marketing programs.
Added 5 hours ago
Front of House - Supervisor, Food Services
Northland Properties
Calgary, AB
…of its success: employees who enjoy flexible hours, benefit programs, competitive wages, a fun-filled atmosphere, and opportunities to…
Added 5 hours ago
AE
Gas Fitter A / Apprentice
Avenir Energy
Saskatoon, SK
- Full-time
…are a fast-paced, customer-focused, field-based business with operations across the country and a commitment to excellence. With over 400 dedicated team members, we are driven to become the…
Added 5 hours ago
MC
Senior Retail Sales Associate
Moores Clothing
Belleville, ON
- Full-time
…would be a temporary flex key holder in the capacity of the manager on duty, in times of…

Vancouver Island University

Administrative Assistant, Diversity, Equity and Human Rights Office

Nanaimo, BC, Canada

$70,682 to $80,230 CAD / year · Temporary

Apply About employer

Applications open in a new tab.

Job details

Pay: $70,682 to $80,230 CAD / year
Job type: Temporary
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Vancouver Island University (VIU) is committed to fostering an equitable and inclusive environment for all members of the University community, including students, faculty and administrators. The Diversity, Equity and Human Rights Office (DEHR) contributes to this commitment by collaborating with campus partners to advance goals on campus that promote diverse and accessible learning and working environments. The DEHR provides support and intervention to all members of the University community who believe they have experienced any form of discrimination or discriminatory harassment, as well as sexualized violence and misconduct.

The Administrative Assistant, Diversity, Equity and Human Rights Office, reports directly to the Director and will play a pivotal role in maintaining a welcoming, organized and supportive space for members of the University community. Working closely with the Director and Case Manager, the Assistant will be responsible for providing confidential administrative support to the Office, as well to relevant committees, ensuring smooth-running of operations and resource development. This individual will be confident working independently and communicating with campus partners, promoting positive relationships, and will be committed to contributing to the advancement of equity, diversity and inclusion.

Duties:

Support for the Director and Case Manager:

The Administrative Assistant is expected to work independently with discretion providing confidential administrative support.
Respond to a wide array of questions, concerns, and requests from the University community, acting as a point of contact for the Office.
Prepares and manages correspondence and records, which will include confidential files.

Office Management - supports day-to-day operations of the DEHR Office:

Respond to phone, email and in-person enquiries, determining urgency of the matter, communicating with tact and sensitivity and referring to appropriate pathways. Enquiries may come from a range of stakeholders that include students, parents, faculty, management, executive, support teams, as well as members of the public.
Proactively anticipate the needs of the Office and find improvements to office administrative functions.
Help foster a welcoming, respectful and trauma-informed office environment.
Assist with drafting and formatting policies, procedures, agreements and reports.
Gathers, enters, and/or updates data to maintain departmental records, databases, as well as contributes to data collection for reporting purposes.

Campus Partnerships - responsible for:

Coordinate communications with faculty, staff, students, unions, community organizations and external agencies.
Collaborate with campus partners to coordinate training sessions, educational events and workshops.

Committee Support - responsible for:

Provide administrative support to relevant committees.
Prepare agendas, correspondence and meeting materials, as well as recording meeting minutes.
Offer logistical support and coordination for event management.
Track pending tasks and follow-up with committee members when appropriate.

Resource Development - supports communications and outreach:

Maintain office webpages and communication materials.
Collaborate with the Director and Case Manager to develop and create resources aimed to raise awareness of the goals and responsibilities of the Office.

Financial:

Supports departmental finance functions such as the preparation of purchase orders and expense claims, including identifying a tracking system in line with the Office budget.

Required Qualifications:

Office Administration Certificate, or post-secondary equivalent education from an accredited institution. Minimum three years of related experience. An equivalent combination of education and experience may be considered.

Highly collaborative with strong organizational skills, attention to detail and ability to take initiative.
Strong commitment to excellent customer service exhibiting tact, diplomacy, judgment and discretion.
Demonstrated ability to work effectively with people with marginalized identities and experiences.
Dedicated to supporting the advancement of equity and diversity efforts to promote accessible, inclusive learning and working environments.
Must thrive in fast-paced, ever-changing environment.
Demonstrated skills in developing and maintaining systems and procedures and in effectively managing multiple, complex, and detailed tasks.
Sound analytical thinking, planning, prioritizing, and execution skills.
Demonstrated ability to maintain the highest levels of confidentiality as this role will work with sensitive and confidential case files.
Ability to competently prioritize workload requests, and complete tasks independently while maintaining positive, proactive, and effective communication with campus partners.
Ability to take and transcribe accurate minutes.
Strong written and oral communication skills.
Superior skills in the application of Microsoft Office programs.

Preferred Qualifications:

Prior experience working in a post-secondary institution is an asset.
Understands human rights, equity, accessibility and sexualized violence response frameworks.
Trauma-informed practice training.
Experience supporting formal investigations, complaint administration or regulatory processes.

VIU is pleased to offer eligible employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts, and flexible work opportunities.

Note:

Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Vancouver Island University (VIU) is collectively committed to building and sustaining a diverse and inclusive working and learning environment for faculty, staff, and students. In our journey towards greater diversity, we invite applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, persons of all gender identities and sexual orientations who bring value to the VIU community through their lived experiences. We encourage members of all equity-seeking groups to self-identify within their application cover letter. When a candidate voluntarily discloses this information in their cover letter, the information will be used only for the fulfillment of the career opportunity. Disclosure and/or self-identification with an equity-seeking group will not lead to advantageous treatment of a candidate who is not qualified.

Apply About employer

More about this job

Responsibilities

Provide confidential administrative and operational support to the Director, Case Manager, and Diversity, Equity and Human Rights Office, including responding to inquiries, managing records, and maintaining office systems. Coordinate campus communications, committee meetings, training and events, outreach resources, and departmental financial administration.

Requirements

Requires an Office Administration Certificate or equivalent post-secondary education and at least three years of related experience, with an equivalent combination of education and experience potentially considered. Candidates need strong organizational, communication, customer-service, confidentiality, and Microsoft Office skills, along with a demonstrated commitment to equity and the ability to manage complex tasks independently.

Skills

Confidential Administrative Support
Office Management
Customer Service
Organization
Attention To Detail
Initiative
Tact And Diplomacy
Discretion
Equity And Diversity
Data Management
Committee Support
Meeting Minutes
Event Coordination
Financial Administration
Written And Oral Communication
Microsoft Office

Benefits

Comprehensive Benefit Plan
Paid Holiday Time
Professional Development Opportunities
Pension Plan
Well-Being Initiatives And Services
Strategic Discounts
Flexible Work Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Confidential Records
Case Files
Office Management
Customer Service
Equity, Diversity And Inclusion
Human Rights
Accessibility
Sexualized Violence Response
Trauma-Informed Practice
Microsoft Office
Data Collection
Departmental Databases
Policies And Procedures
Committee Administration
Meeting Agendas
Meeting Minutes
Event Coordination
Training Sessions
Educational Workshops
Webpage Maintenance
Communications And Outreach
Purchase Orders
Expense Claims
Budget Tracking
Complaint Administration
Formal Investigations
Regulatory Processes
Post-Secondary Education

Report this job