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Added 22 mins ago
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Vancouver School Board

Office Administration

Vancouver, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 8, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

THE VANCOUVER BOARD OF EDUCATION (SCHOOL DISTRICT #39) WELCOMES APPLICATIONS FOR:

OFFICE ADMINISTRATION ON-CALL

Start Date : Immediately

Location : Various locations

Working Months : September to June each year

(+some additional work opportunities for July/Aug)

Hours : 7 hours per day

SALARY: OFFICE SUPPPORT LEVEL B

$29.68 per hour + 20% in lieu of benefits, if not contributing to MPP

$29.68 per hour + 14% in lieu of benefits, if contributing to MPP

SALARY: OFFICE SUPPPORT LEVEL C(for positions requiring accounting knowledge)

$33.98 per hour + 20% in lieu of benefits, if not contributing to MPP

$33.98 per hour + 14% in lieu of benefits, if contributing to MPP

THE ORGANIZATION: VANCOUVER SCHOOL BOARD (SCHOOL DISTRICT 39)

With deep gratitude and respect, we are honoured to be learning and unlearning on the ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh Úxwumixw (Squamish) Nation, and səlilwətaɬ (Tsleil-Waututh) Nation.

At the VSB, we are proud to provide exceptional learning experiences for students. As a large, urban school district, the VSB is one of Canada’s most diverse school systems and equity and inclusivity are at the forefront of our approach to education.

Throughout the District, more than 7,700 staff work to create learning environments where every student thrives by prioritizing students’ needs, applying evidence-informed practices, and building relationships. The VSB’s culture reflects the diversity of our city. Students enrolled in VSB come from varied backgrounds and lived experiences and are encouraged to explore and share their unique selves and gifts. Our commitment to students goes beyond academics with students’ overall well-being and sense of belonging being equally important. As an organization, we strive to build a school system where every student can be their authentic self and succeed throughout their learning journey. In doing this work, we champion equity and accountability by making evidence-based decisions. As a learning organization, humility is our guidepost as we work to continually improve student outcomes in service to them, their families, and the broader community. For more information about our school district, visit https://www.vsb.bc.ca/ .

THE OPPORTUNITY: OFFICE ADMINISTRATION ON-CALL

The VSB is actively recruiting office administration staff for our on-call office support list. Most of our office administration positions are school based; however, depending on your skill set and interests there are opportunities to build your career in Human Resources, Payroll, Accounting, Purchasing, Operations, and various other departments. This position is on-call, but is busy throughout the year with an exception during school breaks (e.g., July, August, Spring/Christmas Break).

Once hired, employees can remain on-call or apply to temporary contracts and continuing/permanent positions via the VSB internal job board. School based positions are generally 10-month positions (offices closed during school breaks); whereas positions in the VSB Main Office are generally full-time, 12-month positions. All permanent positions include a comprehensive benefits package (extended health, dental and municipal pension plan) after passing a probation period of 16 weeks.

In this role you will use your excellent customer service skills to answer the phone, manage the school office, and help direct on-call staff. You will perform reconcile, process accounts and invoices and compose and prepare correspondence and reports. As an active member of the school community, you will contribute to a positive school culture and have a direct impact on the staff and students.

Qualifications

Completion of Grade 12 plus one (1) year post-secondary training in business/office administration and a minimum of two (2) years of office experience or an equivalent combination of education and experience.
Strong skills using Microsoft Word and Excel.
Excellent communication skills in English, both oral and written.
Knowledge, coursework, training, or experience in Accounting/Bookkeeping is an asset.
Experience working with an HCM (e.g., PeopleSoft), payroll, or accounting system is an asset.
Must be willing to obtain an Intermediate First Aid Certificate (2 days training) and be comfortable in the role of first aid attendant. Course fees are paid by the VSB, and employees are paid at the regular day's rate during the training.

Compensation

The salary for this position ranges from $29.68 to $33.98/hour (7 hours/day) plus 20% in lieu of all benefits and stat holidays (14% if contributing to an existing municipal pension plan).

This position is 100% in-person/in-office at various VSB sites.

TO APPLY

Create a profile on Make a Future
Click "Apply Now" under ECE, EA and Support Staff positions
Upload all supporting documents. Your application must include a cover letter, resume and your last 3 direct supervisors/managers as references.
Answer the job posting questions.
Once your application has been submitted you will receive a confirmation email.

This posting is ongoing until filled. Qualified applicants are encouraged to apply as soon as possible. Please note, only candidates shortlisted for an interview will be contacted.

Additional Information for Applicants:

As a public body, the personal information provided in this application is collected and used by the Vancouver School Board (“VSB”) in accordance with section 26(c) of the Freedom of Information and Protection of Privacy Act (“FIPPA”), RSBC 1996, c.165, as amended. This information will be used by VSB staff for the purpose of evaluating your qualifications, experience, and suitability for this position. It may also be used to verify the information provided, conduct reference checks, and/or contact you about next steps in the job competition. Pursuant to section 30 of FIPPA, the VSB takes reasonable security measures to protect the personal information within its custody and control, including what has been provided in this application. Should you have any questions about the collection and use of your personal information, please email recruitment@vsb.bc.ca .

Apply About employer

More about this job

Responsibilities

Provide customer service by answering phones, managing school office operations, and directing on-call staff. Reconcile and process accounts and invoices, and prepare correspondence and reports while contributing to a positive school community.

Requirements

Requires Grade 12, one year of post-secondary business or office administration training, and at least two years of office experience, or an equivalent combination. Strong Microsoft Word and Excel skills and excellent spoken and written English are required; accounting or bookkeeping knowledge and experience with HCM, payroll, or accounting systems are assets, and the employee must be willing to obtain an Intermediate First Aid Certificate.

Skills

Customer Service
Office Administration
Microsoft Word
Microsoft Excel
Written Communication
Verbal Communication
Accounting
Bookkeeping
Payroll Processing
Invoice Processing
Account Reconciliation
Correspondence Preparation
Report Preparation
First Aid

Benefits

Extended Health
Dental
Municipal Pension Plan
Benefits Allowance
Paid First Aid Training

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
School District
Customer Service
Microsoft Word
Microsoft Excel
Accounting
Bookkeeping
HCM
PeopleSoft
Payroll
Accounting Systems
Invoice Processing
Account Reconciliation
Correspondence
Report Preparation
Intermediate First Aid Certificate
Municipal Pension Plan
Primary and Secondary Education
On-Call Staffing

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