Jobs in Canada

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Added 1 month ago
BC
Junior Insolvency Analyst, Personal Debt Solutions (12 Month Contract)
BDO Canada
Calgary, AB
- Full-time
Liaising with team members to ensure efficient, diligent, and timely administration of the consumer proposal
Added 2 months ago
RB
Municipal Infrastructure and Roads Project Engineer
R.J. Burnside & Associates Limited
Barrie, ON
- Full-time
Support construction delivery through involvement in contract administration, resolving issues quickly to minimize delays.
Added 1 month ago
TU
SWKC Patient Service Representative - Gardner
The University of Kansas Health System
Pavilion 1, BC
- Full-time
Added 1 month ago
EB
Intern - Risk Analyst, Enterprise Risk Governance & Transformation, Winter 2027
EQ Bank
Toronto, ON
- Full-time
Added 1 month ago
S
National Pharmacy - Coordinator Operations Support Pharmacy
Sobeys
Stellarton, NS
- Full-time
Added 1 month ago
S
Pharmacist Intern - PT
Sobeys
NB · New Brunswick, Canada
- Internship
…learning experience in all aspects of pharmacy operations, administration, customer care, Profile programs and professional services. Actively contributes to an environment of employee and…
Added 1 month ago
VC
Personal Support Worker 'HCT' eHomecare, Pediatric/Palliative, Nights/Weekends - Part-time 0.6
VON Canada
London, ON
- $22.19 to $23.29 CAD / hour
- Part-time
Provide personal care support and assist with activities of daily living and medication administration
Added 1 month ago
MC
Commercial Analyst (full-time contract; hybrid option available)
Mainstreet Credit Union Canada
Sarnia, ON
- $70,073 to $87,591 CAD / year
- Full-time
Location: Hybrid option available - weekly in office expectation at one of our administration locations (Strathroy or Sarnia).
Added 1 month ago
LC
Future Student Advisor
Lambton College
Sarnia, ON
- Full-time
This position performs a variety of complex duties in support of the administration and promotion of Lambton College’s academic and support services. The incumbent serves as a key liaison…
Added 1 month ago
MC
Commercial Analyst (full-time contract; hybrid option available)
Mainstreet Credit Union Canada
Strathroy, ON
- $70,073 to $87,591 CAD / year
- Full-time
Location: Hybrid option available - weekly in office expectation at one of our administration locations (Strathroy or Sarnia).
Added 1 month ago
H-
Banking IT Project Manager
HireTalent - Staffing & Recruiting Firm
Montreal, QC
- Contract
Bachelor's in IT, Business Administration, or related field
Added 1 month ago
P
Gestionnaire de projets / Project Manager
Planiform
Terrebonne, QC
- Full-time
Baccalauréat en administration des affaires, en génie ou dans un autre domaine pertinent.
Added 1 month ago
TT
Procurement Manager
Torus Talent
Langley (District), BC · Langley, BC
- Full-time
Added 1 month ago
M
Civil Engineering Technologist / Engineer-in-Training (EIT)
McElhanney
Calgary, AB
- Full-time
…construction projects through design, tendering, construction administration, and field services while gaining exposure to all stages of the project…
Added 1 month ago
EB
Intern - F2F Sales Enablement, Winter 2027
EQ Bank
Toronto, ON
- Full-time
…approximately $150 billion in combined assets under management and…
Added 1 month ago
V
Receptionist Associate
Vanguard
Toronto, ON
- Full-time
1–3 years of experience in reception, office administration, or a client-facing role
Added 1 month ago
FL
Executive Assistant
First Lake Solutions
Ottawa, ON
- Full-time
Work with legal counsel and internal team members to support the administration of new contracts.
Added 3 months ago
OI
Call for Board of Director Applicants – OKIB Holdings GP Ltd
Okanagan Indian Band
Vernon, BC
- Full-time
Added 1 month ago
IR
Intake Coordinator
IME RESOURCES LLC
Calgary, AB
- Full-time
Must possess the ability to manage change, delays, or unexpected events appropriately
Added 1 month ago
K
Site Administrator - Retail Property (Full-time)
Kandor
Surrey, BC
- Full-time
Added 1 month ago
Senior Analyst, Private Equity
University Pension Plan
Toronto, ON
Bachelor university degree in Finance, Business Administration, or Economics or related discipline.
Added 1 month ago
GC
Part-time Operations Supervisor- Casino Brantford
Great Canadian Entertainment
Brantford, ON
- Part-time
Added 1 month ago
GC
Full-time Operations Supervisor- Casino Brantford
Great Canadian Entertainment
Brantford, ON
- Full-time
Added 1 month ago
A
Operations Administrator, Commercial
Amacon
Vancouver, BC
- Full-time
Support capital budget administration by assisting with budget preparation, monitoring expenditures, and preparing basic analysis or summaries
Added 2 months ago
PL
Project Manager - PL#90444
Peter Lucas
Saskatoon, SK
- $110,000 to $130,000 CAD / year
- Full-time
Support procurement activities, including vendor evaluations and contract administration

Vanguard

Receptionist Associate

Toronto, ON, Canada

Expected Salary Range: $70,000-$75,000 · Full-time

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Job details

Pay: Expected Salary Range: $70,000-$75,000
Job type: Full-time
Experience: 1–3 years of experience in reception, office administration, or a client-facing role
Posting language: English
Posted: Sep 15, 2026

Original job description

At Vanguard Investments Canada, we are committed to delivering an exceptional experience for our clients and employees. We are seeking a highly professional and detail-oriented Receptionist Associate to serve as the first point of contact for our office. This role plays a key part in shaping the day-to-day experience for both visitors and employees, ensuring a welcoming, seamless, and well-run office environment. The successful candidate will bring a strong service mindset, attention to detail, and the ability to operate effectively in a collaborative, fast-paced setting.

At Vanguard Investments Canada, we are committed to delivering an exceptional experience for our clients and employees. We are seeking a highly professional and detail-oriented Receptionist Associate to serve as the first point of contact for our office. This role plays a key part in shaping the day-to-day experience for both visitors and employees, ensuring a welcoming, seamless, and well-run office environment. The successful candidate will bring a strong service mindset, attention to detail, and the ability to operate effectively in a collaborative, fast-paced setting.

Core Responsibilities

Client & Visitor Experience

Welcome clients, candidates, and visitors with a warm, professional presence that reflects Vanguard’s standards
Manage visitor check-in, security protocols, and coordination with internal stakeholders
Escort visitors and vendors as needed
Support executive and client meetings, including room setup, coordination, and hospitality

Front Desk & Communications

Manage incoming calls, inquiries, and general office communications with professionalism and accuracy
Ensure consistent front desk coverage and effective communication across the team

Office Operations & Coordination

Oversee daily office activities, including mail distribution, couriers, and supply management
Coordinate with vendors (e.g., facilities, catering, building management) to support office needs
Maintain a clean, organized, and professional workspace, including reception and common areas

Administrative & Team Support

Provide administrative support across the team as needed (e.g., scheduling, meeting coordination, document preparation)
Assist with team events, onboarding activities, and workplace initiatives
Support ad hoc requests, events, and projects
Support office safety procedures, including coordination during emergency situations

Qualifications

1–3 years of experience in reception, office administration, or a client-facing role
Experience in a corporate or financial services environment is an asset
Post-secondary education in business or office administration preferred

Skills & Attributes

Strong client service orientation with a professional and approachable presence
Excellent communication skills (verbal and written)
Highly organized with strong attention to detail
Ability to manage multiple priorities with efficiency and sound judgment
Proactive, dependable, and collaborative
Proficiency with Microsoft Office tools (Outlook, Teams, Word, Excel)

Expected Salary Range: $70,000-$75,000

Our compensation ranges are based on role, level, and local market. Individual pay within the range is determined by factors such as job-related skills, experience, and relevant education or training. For part-time roles, pay will be pro-rated based on regularly scheduled hours.

In addition to the range above, Vanguard’s total compensation package may include performance-based incentives, discretionary bonuses, and other perks. We also offer comprehensive benefits such as health insurance, accident and life insurance, and retirement savings plans. Your recruiter will be able to provide additional details on the total compensation offering during the hiring process.

AI Disclosure Statement

Vanguard does not use artificial intelligence (AI) or automated decision-making tools in its recruitment process. All application reviews and hiring decisions are made by our recruitment team.

Accommodations

Vanguard is committed to fostering an accessible and inclusive workplace. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. If you require accommodation at any stage of the recruitment process, please inform us. We will work with you to meet your needs and you can reach us at  americas_crewcentral@vanguardhr.com, quoting the job ID and job title.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

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More about this job

Responsibilities

The role serves as the first point of contact, managing visitor experiences, security protocols, and front desk communications. Additionally, the associate oversees daily office operations, including mail distribution, supply management, and administrative support for the team.

Requirements

Candidates should have 1–3 years of experience in reception or office administration, preferably within a corporate or financial services environment. A post-secondary education in business or office administration is preferred along with proficiency in Microsoft Office tools.

Skills

Client Service
Office Administration
Communication Skills
Organization
Attention To Detail
Priority Management
Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Visitor Management
Vendor Coordination

Benefits

Health Insurance
Accident Insurance
Life Insurance
Retirement Savings Plans
Performance-based Incentives
Discretionary Bonuses

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Office Administration
Financial Services
Client Experience
Visitor Management
Microsoft Office
Outlook
Teams
Word
Excel
Corporate Environment
Administrative Support
Vendor Management
AODA
Hybrid Work

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Work requirements

Jobs in Canada