Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Sep 23, 2026

Hiring at a glance

View jobs

Open jobs: 4,663
Employers: 2,153

Advertised starting pay

Average starting payCAD / year: $69,614Across 304 listings
Average starting payCAD / hour: $27.66Across 162 listings
Average starting payUSD / year: $87,132Across 19 listings
Average starting payCAD / month: $5,160Across 18 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%64 listings
Hybrid: 16%736 listings
On-site: 82%3,834 listings

Not specified: 1% (29 listings)

Employers hiring include Canada Post - Postes Canada (261), HealthCareersInSask.ca (65), Chartwell (47).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 8 days ago
Office Manager
Altis
Brantford, ON
$25 to $28 CAD / hour
Contract
Altis Recruitment is partnering with a well-established long-term care organization to hire a Temporary Business/Office Manager.
Added 8 days ago
Réceptionniste de soir - Mont-Royal Chevrolet - Evening receptionist - Mont-Royal Chevrolet
Action Grenier Autogroupe
Montreal, QC
Part-time
Added 8 days ago
Procurement Specialist – Construction Materials
Pomerleau
Montreal, QC
Full-time
Added 8 days ago
Human Resources Administrator
ANDRITZ
Nanaimo, BC
Full-time
…onboarding and offboarding coordination, reporting, and HR administration, helping ensure our HR processes run…
Added 8 days ago
Management Consultant / Business Analyst - Edmonton (future opportunities - 2026)
Sia
Edmonton, AB
Full-time
Added 8 days ago
Operations Supervisor - Vancouver, BC
Alpine Recruitment and Talent Attraction
Vancouver, BC
Added 9 days ago
Executive Assistant - Human Resources
Barrie Area Native Advisory Circle
Barrie, ON
Full-time · Temporary
Added 9 days ago
Procurement Specialist
Pet Valu
Markham, ON
Full-time
Added 9 days ago
Receptionist Associate
Vanguard
Toronto, ON
Full-time
…Receptionist Associate to serve as the first point of contact for our office. This role plays a key part in shaping the day-to-day experience for both visitors and employees, ensuring a…
Added 7 days ago
Bilingual Administrative Assistant, Executive and Content Team Support
Canada Media Fund
Remote, Canada
Remote
Added 8 days ago
Test Administrator
Pearson
Charlottetown, PE
Part-time
Added 9 days ago
Accounting Administration Officer
Information Services Corporation ISC
Regina, SK
Full-time
Added 8 days ago
Senior Contract Specialist
Net2Source (N2S)
Calgary, AB
$60 to $63 CAD / hour
Contract
Added 8 days ago
Mill Operations Supervisor
Skeena Gold + Silver
BC
Full-time
Added 8 days ago
Accounting Administration Officer
Information Services Corporation ISC
Regina, SK
Full-time
Added 8 days ago
Contract Administrator
Drake International
Dorval, QC
Full-time
Added 8 days ago
Procurement Manager
Torus Talent
Langley (District), BC · Langley, BC
Full-time
Added 8 days ago
Receptionist Associate
Vanguard
Toronto, ON
Full-time
…Receptionist Associate to serve as the first point of contact for our office. This role plays a key part in shaping the day-to-day experience for both visitors and employees, ensuring a…
Added 8 days ago
Executive Assistant
First Lake Solutions
Ottawa, ON
Full-time
Added 9 days ago
Senior Medical Office Administrator
MedSleep
Ottawa, ON
Full-time
Senior Medical Office Administrator – Ottawa, ON – Full-Time
Added 8 days ago
Part-time Operations Supervisor- Casino Brantford
Great Canadian Entertainment
Brantford, ON
Part-time
Added 8 days ago
Full-time Operations Supervisor- Casino Brantford
Great Canadian Entertainment
Brantford, ON
Full-time
Added 9 days ago
Office Administrator
BGC Engineering
Halifax, NS
Full-time
…Geoscience, Software, Geomatics, Data Science, Accounting, Administration, Health & Safety and Human Resources. Alongside our clients and industry partners, BGC works collaboratively as…
Added 9 days ago
Admin Assistant, Workplace Health and Wellbeing
University of British Columbia
Kelowna, BC · UBCO | Campus Administration Building (ADM)
$4,483.09 to $5,469.63 CAD / month
Full-time
Added 9 days ago
Admissions and Records Administrator
McGill University
Sherbrooke, QC
Full-time

Vanguard

Receptionist Associate

Toronto, ON, Canada

Pay: Expected Salary Range: $70,000-$75,000
Job type: Full-time
Apply by: Oct 15, 2026
Experience: 1–3 years of experience in reception, office administration, or a client-facing role
Posting language: English
Posted: Sep 15, 2026

Apply About employer

Applications open in a new tab.

Original job description

At Vanguard Investments Canada, we are committed to delivering an exceptional experience for our clients and employees. We are seeking a highly professional and detail-oriented Receptionist Associate to serve as the first point of contact for our office. This role plays a key part in shaping the day-to-day experience for both visitors and employees, ensuring a welcoming, seamless, and well-run office environment. The successful candidate will bring a strong service mindset, attention to detail, and the ability to operate effectively in a collaborative, fast-paced setting.

At Vanguard Investments Canada, we are committed to delivering an exceptional experience for our clients and employees. We are seeking a highly professional and detail-oriented Receptionist Associate to serve as the first point of contact for our office. This role plays a key part in shaping the day-to-day experience for both visitors and employees, ensuring a welcoming, seamless, and well-run office environment. The successful candidate will bring a strong service mindset, attention to detail, and the ability to operate effectively in a collaborative, fast-paced setting.

Core Responsibilities

Client & Visitor Experience

Welcome clients, candidates, and visitors with a warm, professional presence that reflects Vanguard’s standards
Manage visitor check-in, security protocols, and coordination with internal stakeholders
Escort visitors and vendors as needed
Support executive and client meetings, including room setup, coordination, and hospitality

Front Desk & Communications

Manage incoming calls, inquiries, and general office communications with professionalism and accuracy
Ensure consistent front desk coverage and effective communication across the team

Office Operations & Coordination

Oversee daily office activities, including mail distribution, couriers, and supply management
Coordinate with vendors (e.g., facilities, catering, building management) to support office needs
Maintain a clean, organized, and professional workspace, including reception and common areas

Administrative & Team Support

Provide administrative support across the team as needed (e.g., scheduling, meeting coordination, document preparation)
Assist with team events, onboarding activities, and workplace initiatives
Support ad hoc requests, events, and projects
Support office safety procedures, including coordination during emergency situations

Qualifications

1–3 years of experience in reception, office administration, or a client-facing role
Experience in a corporate or financial services environment is an asset
Post-secondary education in business or office administration preferred

Skills & Attributes

Strong client service orientation with a professional and approachable presence
Excellent communication skills (verbal and written)
Highly organized with strong attention to detail
Ability to manage multiple priorities with efficiency and sound judgment
Proactive, dependable, and collaborative
Proficiency with Microsoft Office tools (Outlook, Teams, Word, Excel)

Expected Salary Range: $70,000-$75,000

Our compensation ranges are based on role, level, and local market. Individual pay within the range is determined by factors such as job-related skills, experience, and relevant education or training. For part-time roles, pay will be pro-rated based on regularly scheduled hours.

In addition to the range above, Vanguard’s total compensation package may include performance-based incentives, discretionary bonuses, and other perks. We also offer comprehensive benefits such as health insurance, accident and life insurance, and retirement savings plans. Your recruiter will be able to provide additional details on the total compensation offering during the hiring process.

AI Disclosure Statement

Vanguard does not use artificial intelligence (AI) or automated decision-making tools in its recruitment process. All application reviews and hiring decisions are made by our recruitment team.

Accommodations

Vanguard is committed to fostering an accessible and inclusive workplace. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. If you require accommodation at any stage of the recruitment process, please inform us. We will work with you to meet your needs and you can reach us at  americas_crewcentral@vanguardhr.com, quoting the job ID and job title.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

Apply About employer

More about this job

Responsibilities

The role serves as the first point of contact, managing visitor experiences, security protocols, and front desk communications. Additionally, the associate oversees daily office operations, including mail distribution, supply management, and administrative support for the team.

Requirements

Candidates should have 1–3 years of experience in reception or office administration, preferably within a corporate or financial services environment. A post-secondary education in business or office administration is preferred along with proficiency in Microsoft Office tools.

Skills

Client Service
Office Administration
Communication Skills
Organization
Attention To Detail
Priority Management
Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Visitor Management
Vendor Coordination

Benefits

Health Insurance
Accident Insurance
Life Insurance
Retirement Savings Plans
Performance-based Incentives
Discretionary Bonuses

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Office Administration
Financial Services
Client Experience
Visitor Management
Microsoft Office
Outlook
Teams
Word
Excel
Corporate Environment
Administrative Support
Vendor Management
AODA
Hybrid Work

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