Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Sep 24, 2026

Hiring at a glance

View jobs

Open jobs: 4,692
Employers: 2,158

Advertised starting pay

Average starting payCAD / year: $70,188Across 307 listings
Average starting payCAD / hour: $26.82Across 157 listings
Average starting payUSD / year: $86,775Across 20 listings
Average starting payCAD / month: $5,130Across 19 listings
Average starting payUSD / hour: $18.39Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%65 listings
Hybrid: 15%724 listings
On-site: 83%3,874 listings

Not specified: 1% (29 listings)

Employers hiring include Canada Post - Postes Canada (274), HealthCareersInSask.ca (64), Chartwell (48).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

Email me new jobs Save this search

Added 9 days ago
Medical Office Assistant
TELUS
Montreal, QC
Added 8 days ago
Medical Office Assistant (MOA) - Urgent & Primary Care Centre (UPCC)
Vancouver Coastal Health
Vancouver, BC
$27.84 to $29.72 CAD / hour
Temporary
Come work as a Medical Office Assistant with Vancouver Coastal Health (VCH) at UBC Urgent and Primary Care Centre (UPCC) in Vancouver, BC. Apply now to join the team!
Added 2 months ago
Office Administrator
Gould Furniture & Appliance
Dryden, ON
$20 to $25 CAD / hour
Full-time
Added 11 days ago
Event Coordinator
The CUS
Vancouver, BC
Part-time
Added 8 days ago
Administrative Assistant
MNP
Stratford, ON
Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 8 days ago
Office Clerk
HealthCareersInSask.ca
La Loche, SK
Added 1 month ago
Administrative Assistant
The Canada Life Assurance Company
Montreal, QC
The Administrative Assistant in our Disability Management Services Office (DMSO) in Montreal will be responsible for supporting the team with the day to day administrative functions for…
Added 8 days ago
HR & Office Coordinator
Mosaic Forest Management
Nanaimo, BC
Full-time
Added 9 days ago
Executive Assistant
GFL Environmental Inc.
Edmonton, AB
Full-time
Added 8 days ago
Administrative Coordinator - Sparwood
Manitoulin Group of Companies
Sparwood, BC
Full-time
Added 8 days ago
Office Coordinator
EFS-plastics Inc.
Lethbridge, AB
Full-time
POSITION: Office Coordinator - Existing Vacancy
Added 8 days ago
PURCHASING ADMINISTRATIVE ASSISTANT -BROOKS, AB
JBS Food Canada
Brooks, AB
Full-time
…head of cattle are harvested and processed daily; the Head Office and a case ready plant, both based in Calgary, Alberta; and JBS Ontario, a case ready plant located in Belleville, Ontario.…
Added 8 days ago
Administrative assistant
Aliments Asta inc
Saint-Alexandre-de-Kamouraska, QC
Full-time
Added 8 days ago
HR & Office Coordinator
Mosaic Forest Management
Nanaimo, BC
Full-time
Added 8 days ago
Administrative assistant
JobsMedia.io
Tingwick, QC
Internship
Added 9 days ago
Warehouse Operations Supervisor
Para Space Landscaping
Burnaby, BC
Full-time
Added 9 days ago
Operations Supervisor
Drax Group
Strathnaver, BC
Added 9 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Logan Lake, BC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office
Added 3 months ago
Post Office Assistant - Term
Canada Post - Postes Canada
Warren, ON
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant w
Added 8 days ago
Contract Administrator - Healthcare
Aarista Technologies
Burnaby, BC
$63,000 to $72,000 CAD / year
Full-time
…Manager, Contracts & Legal by assisting with the day-to-day administration of the organization's contract lifecycle management process. This position plays a critical role in ensuring…
Added 8 days ago
Operations Supervisor
City of Winnipeg
Winnipeg, MB
Full-time
Added 8 days ago
Administrative Coordinator – P/T
iTacit
Fredericton, NB
Part-time
Added 8 days ago
Administrative Assistant
IFG - International Financial Group
Vancouver, BC
Contract
Added 8 days ago
Receptionist
MNP
Markham, ON
Full-time
Make an impact with our Administration team as a Receptionist. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external…
Added 8 days ago
Administrative Assistant
IFG - International Financial Group
BC · British Columbia, Canada
$62,000 to $65,000 CAD / year
Contract

Vanguard

Receptionist Associate

Toronto, ON, Canada

Pay: Expected Salary Range: $70,000-$75,000
Job type: Full-time
Apply by: Oct 15, 2026
Experience: 1–3 years of experience in reception, office administration, or a client-facing role
Posting language: English
Posted: Sep 15, 2026

Apply About employer

Applications open in a new tab.

Original job description

At Vanguard Investments Canada, we are committed to delivering an exceptional experience for our clients and employees. We are seeking a highly professional and detail-oriented Receptionist Associate to serve as the first point of contact for our office. This role plays a key part in shaping the day-to-day experience for both visitors and employees, ensuring a welcoming, seamless, and well-run office environment. The successful candidate will bring a strong service mindset, attention to detail, and the ability to operate effectively in a collaborative, fast-paced setting.

At Vanguard Investments Canada, we are committed to delivering an exceptional experience for our clients and employees. We are seeking a highly professional and detail-oriented Receptionist Associate to serve as the first point of contact for our office. This role plays a key part in shaping the day-to-day experience for both visitors and employees, ensuring a welcoming, seamless, and well-run office environment. The successful candidate will bring a strong service mindset, attention to detail, and the ability to operate effectively in a collaborative, fast-paced setting.

Core Responsibilities

Client & Visitor Experience

Welcome clients, candidates, and visitors with a warm, professional presence that reflects Vanguard’s standards
Manage visitor check-in, security protocols, and coordination with internal stakeholders
Escort visitors and vendors as needed
Support executive and client meetings, including room setup, coordination, and hospitality

Front Desk & Communications

Manage incoming calls, inquiries, and general office communications with professionalism and accuracy
Ensure consistent front desk coverage and effective communication across the team

Office Operations & Coordination

Oversee daily office activities, including mail distribution, couriers, and supply management
Coordinate with vendors (e.g., facilities, catering, building management) to support office needs
Maintain a clean, organized, and professional workspace, including reception and common areas

Administrative & Team Support

Provide administrative support across the team as needed (e.g., scheduling, meeting coordination, document preparation)
Assist with team events, onboarding activities, and workplace initiatives
Support ad hoc requests, events, and projects
Support office safety procedures, including coordination during emergency situations

Qualifications

1–3 years of experience in reception, office administration, or a client-facing role
Experience in a corporate or financial services environment is an asset
Post-secondary education in business or office administration preferred

Skills & Attributes

Strong client service orientation with a professional and approachable presence
Excellent communication skills (verbal and written)
Highly organized with strong attention to detail
Ability to manage multiple priorities with efficiency and sound judgment
Proactive, dependable, and collaborative
Proficiency with Microsoft Office tools (Outlook, Teams, Word, Excel)

Expected Salary Range: $70,000-$75,000

Our compensation ranges are based on role, level, and local market. Individual pay within the range is determined by factors such as job-related skills, experience, and relevant education or training. For part-time roles, pay will be pro-rated based on regularly scheduled hours.

In addition to the range above, Vanguard’s total compensation package may include performance-based incentives, discretionary bonuses, and other perks. We also offer comprehensive benefits such as health insurance, accident and life insurance, and retirement savings plans. Your recruiter will be able to provide additional details on the total compensation offering during the hiring process.

AI Disclosure Statement

Vanguard does not use artificial intelligence (AI) or automated decision-making tools in its recruitment process. All application reviews and hiring decisions are made by our recruitment team.

Accommodations

Vanguard is committed to fostering an accessible and inclusive workplace. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. If you require accommodation at any stage of the recruitment process, please inform us. We will work with you to meet your needs and you can reach us at  americas_crewcentral@vanguardhr.com, quoting the job ID and job title.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

Apply About employer

More about this job

Responsibilities

The role serves as the first point of contact, managing visitor experiences, security protocols, and front desk communications. Additionally, the associate oversees daily office operations, including mail distribution, supply management, and administrative support for the team.

Requirements

Candidates should have 1–3 years of experience in reception or office administration, preferably within a corporate or financial services environment. A post-secondary education in business or office administration is preferred along with proficiency in Microsoft Office tools.

Skills

Client Service
Office Administration
Communication Skills
Organization
Attention To Detail
Priority Management
Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Visitor Management
Vendor Coordination

Benefits

Health Insurance
Accident Insurance
Life Insurance
Retirement Savings Plans
Performance-based Incentives
Discretionary Bonuses

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Office Administration
Financial Services
Client Experience
Visitor Management
Microsoft Office
Outlook
Teams
Word
Excel
Corporate Environment
Administrative Support
Vendor Management
AODA
Hybrid Work

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