Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 6, 2026

Hiring at a glance

View jobs

Open jobs: 4,430
Employers: 2,099

Advertised starting pay

Average starting payCAD / year: $72,955Across 319 listings
Average starting payCAD / hour: $27.73Across 169 listings
Average starting payUSD / hour: $27.32Across 12 listings
Average starting payUSD / year: $84,750Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%50 listings
Hybrid: 15%681 listings
On-site: 83%3,673 listings

Not specified: 1% (26 listings)

Employers hiring include Canada Post - Postes Canada (225), HealthCareersInSask.ca (53), Chartwell (49).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 2 months ago
Post Office Assistant - Term
Canada Post - Postes Canada
MB · Laurier, MB
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter…
Added 19 days ago
GV
Receptionist - Optometrist assistant
Groupe Vision New Look Inc
Calgary, AB
- Full-time
Added 19 days ago
JI
Office Assistant
J.D. Irving, Limited
Conception Bay South, NL
- Part-time
Communicate with customers, vendors, head office accounting and associates to ensure paperwork is processed on time.
Added 19 days ago
KA
Senior Purchaser
KF Aerospace
Kelowna, BC
- $68,000 to $86,000 CAD / year
- Full-time
Added 19 days ago
AL
Human Resources Administrator
AGAT Laboratories
Calgary, AB
- Full-time
Added 19 days ago
UO
Administrative Manager
University of British Columbia
Vancouver, BC · UBCV | Brock Hall (BRCK)
- $6,143.67 to $8,830.25 CAD / month
- Full-time
Added 19 days ago
1
Office Manager
123Dentist
Toronto, ON
- $68,000 to $72,000 CAD / year
- Full-time
Added 19 days ago
TU
Administrative Manager
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
Added 19 days ago
CD
Accommodation Coordinator
Cirque du Soleil Entertainment Group
Montreal, QC
- Full-time
Added 19 days ago
Office Administrator
DLA Piper Canada LLP
Edmonton, AB
Added 19 days ago
ON
Administrative Assistant (1-year Contract)
Ontario Native Women's Association
Ottawa, ON
- Full-time
- Contract
Added 19 days ago
CD
Hébergement Coordonateur-trice | Accommodation Coordinator
Cirque du Soleil Entertainment Group
Montreal, QC
- Full-time
Added 19 days ago
RU
Property Administrator
Recipe Unlimited Corporation
Vaughan, ON
- Full-time
…Anejo. With this diverse portfolio of restaurants our Home Office Teammates have the…
Added 19 days ago
Medical Office Assistant-TH
TELUS
Vancouver, BC
Added 19 days ago
Office Supervisor
Cintas
Mississauga, ON
Cintas is seeking an Office Supervisor to assist in ensuring all functions of a fast-paced office team are completed. Responsibilities include training; directing daily activities for…
Added 19 days ago
RJ
Receptionist
Raymond James
Edmonton, AB
- Full-time
Added 19 days ago
LB
Executive Assistant
Luann Bagg Staffing Inc.
Toronto, ON
- $104,000 to $108,000 CAD / year
- Full-time
This a role and you will be required to work in the office 4 days per week and WFH on Friday. The office is close to Yonge and Bloor.
Added 19 days ago
Senior Contract Administrator, Justice
NORR
Toronto, ON
Added 19 days ago
Property Administrator
Recipe Unlimited
Vaughan, ON
…Anejo. With this diverse portfolio of restaurants our Home Office Teammates have the…
Added 19 days ago
TR
Procurement Specialist
Trillium Rail Partners
Mississauga, ON
- Full-time
The Procurement Specialist will be responsible for supporting the procurement, contract administration, and vendor ma
Added 19 days ago
AS
Gestionnaire immobilier sénior | Senior Property Manager
Alfid Services Immobiliers
Montreal, QC
- Full-time
Added 19 days ago
Executive Assistant
Scotiabank
Toronto, ON
…strategic support to the Vice President, Enterprise Delivery Office, Scotiabank. This role is pivotal in ensuring smooth day-to-day operations of the EDO leadership team by managing complex…
Added 19 days ago
LL
OFFICE MANAGER & SALES SUPPORT
Lifetimes Limited Partn
Orillia, ON
- $50,000 CAD / year
- Full-time
The Office Manager (Sales Support) reports to the General Manager and provides courteous and efficient telephone, reception, and clerical suppor
Added 19 days ago
Medical Office Assistant
WELL Health Technologies Corp
Calgary, AB
Added 19 days ago
EB
Corporate Secretary
EQ Bank
Toronto, ON
- Full-time

Vanguard

Receptionist Associate

Toronto, ON, Canada

Expected Salary Range: $70,000-$75,000 · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Expected Salary Range: $70,000-$75,000
Job type: Full-time
Apply by: Oct 15, 2026
Experience: 1–3 years of experience in reception, office administration, or a client-facing role
Posting language: English
Posted: Sep 15, 2026

Original job description

At Vanguard Investments Canada, we are committed to delivering an exceptional experience for our clients and employees. We are seeking a highly professional and detail-oriented Receptionist Associate to serve as the first point of contact for our office. This role plays a key part in shaping the day-to-day experience for both visitors and employees, ensuring a welcoming, seamless, and well-run office environment. The successful candidate will bring a strong service mindset, attention to detail, and the ability to operate effectively in a collaborative, fast-paced setting.

At Vanguard Investments Canada, we are committed to delivering an exceptional experience for our clients and employees. We are seeking a highly professional and detail-oriented Receptionist Associate to serve as the first point of contact for our office. This role plays a key part in shaping the day-to-day experience for both visitors and employees, ensuring a welcoming, seamless, and well-run office environment. The successful candidate will bring a strong service mindset, attention to detail, and the ability to operate effectively in a collaborative, fast-paced setting.

Core Responsibilities

Client & Visitor Experience

Welcome clients, candidates, and visitors with a warm, professional presence that reflects Vanguard’s standards
Manage visitor check-in, security protocols, and coordination with internal stakeholders
Escort visitors and vendors as needed
Support executive and client meetings, including room setup, coordination, and hospitality

Front Desk & Communications

Manage incoming calls, inquiries, and general office communications with professionalism and accuracy
Ensure consistent front desk coverage and effective communication across the team

Office Operations & Coordination

Oversee daily office activities, including mail distribution, couriers, and supply management
Coordinate with vendors (e.g., facilities, catering, building management) to support office needs
Maintain a clean, organized, and professional workspace, including reception and common areas

Administrative & Team Support

Provide administrative support across the team as needed (e.g., scheduling, meeting coordination, document preparation)
Assist with team events, onboarding activities, and workplace initiatives
Support ad hoc requests, events, and projects
Support office safety procedures, including coordination during emergency situations

Qualifications

1–3 years of experience in reception, office administration, or a client-facing role
Experience in a corporate or financial services environment is an asset
Post-secondary education in business or office administration preferred

Skills & Attributes

Strong client service orientation with a professional and approachable presence
Excellent communication skills (verbal and written)
Highly organized with strong attention to detail
Ability to manage multiple priorities with efficiency and sound judgment
Proactive, dependable, and collaborative
Proficiency with Microsoft Office tools (Outlook, Teams, Word, Excel)

Expected Salary Range: $70,000-$75,000

Our compensation ranges are based on role, level, and local market. Individual pay within the range is determined by factors such as job-related skills, experience, and relevant education or training. For part-time roles, pay will be pro-rated based on regularly scheduled hours.

In addition to the range above, Vanguard’s total compensation package may include performance-based incentives, discretionary bonuses, and other perks. We also offer comprehensive benefits such as health insurance, accident and life insurance, and retirement savings plans. Your recruiter will be able to provide additional details on the total compensation offering during the hiring process.

AI Disclosure Statement

Vanguard does not use artificial intelligence (AI) or automated decision-making tools in its recruitment process. All application reviews and hiring decisions are made by our recruitment team.

Accommodations

Vanguard is committed to fostering an accessible and inclusive workplace. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. If you require accommodation at any stage of the recruitment process, please inform us. We will work with you to meet your needs and you can reach us at  americas_crewcentral@vanguardhr.com, quoting the job ID and job title.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

Apply About employer

More about this job

Responsibilities

The role serves as the first point of contact, managing visitor experiences, security protocols, and front desk communications. Additionally, the associate oversees daily office operations, including mail distribution, supply management, and administrative support for the team.

Requirements

Candidates should have 1–3 years of experience in reception or office administration, preferably within a corporate or financial services environment. A post-secondary education in business or office administration is preferred along with proficiency in Microsoft Office tools.

Skills

Client Service
Office Administration
Communication Skills
Organization
Attention To Detail
Priority Management
Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Visitor Management
Vendor Coordination

Benefits

Health Insurance
Accident Insurance
Life Insurance
Retirement Savings Plans
Performance-based Incentives
Discretionary Bonuses

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Office Administration
Financial Services
Client Experience
Visitor Management
Microsoft Office
Outlook
Teams
Word
Excel
Corporate Environment
Administrative Support
Vendor Management
AODA
Hybrid Work

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