Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Sep 21, 2026

Hiring at a glance

View jobs

Open jobs: 4,527
Employers: 2,141

Advertised starting pay

Average starting payCAD / year: $66,889Across 290 listings
Average starting payCAD / hour: $27.87Across 165 listings
Average starting payUSD / year: $83,502Across 20 listings
Average starting payCAD / month: $5,160Across 18 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%65 listings
Hybrid: 16%715 listings
On-site: 82%3,718 listings

Not specified: 1% (29 listings)

Employers hiring include Canada Post - Postes Canada (245), HealthCareersInSask.ca (57), Provincial Health Services Authority (49).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

Save this search

Added 5 days ago
Office Manager
Altis
Brantford, ON
$25 to $28 CAD / hour
Contract
Altis Recruitment is partnering with a well-established long-term care organization to hire a Temporary Business/Office Manager.
Added 5 days ago
Réceptionniste de soir - Mont-Royal Chevrolet - Evening receptionist - Mont-Royal Chevrolet
Action Grenier Autogroupe
Montreal, QC
Part-time
Added 5 days ago
Administrative Assistant 2
Southern Health-Santé Sud
MB · Vita, MB
Full-time
Added 5 days ago
Procurement Specialist – Construction Materials
Pomerleau
Montreal, QC
Full-time
Added 5 days ago
Human Resources Administrator
ANDRITZ
Nanaimo, BC
Full-time
…onboarding and offboarding coordination, reporting, and HR administration, helping ensure our HR processes run…
Added 5 days ago
Logistics Administrative Clerk
Pomerleau
Quebec, QC
Full-time
Reporting to the Logistics Administrative Manager, the incumbent’s primary responsibility will be to support the Logistics Administration team
Added 5 days ago
Management Consultant / Business Analyst - Edmonton (future opportunities - 2026)
Sia
Edmonton, AB
Full-time
Added 6 days ago
Operations Supervisor - Vancouver, BC
Alpine Recruitment and Talent Attraction
Vancouver, BC
Added 6 days ago
Executive Assistant - Human Resources
Barrie Area Native Advisory Circle
Barrie, ON
Full-time · Temporary
Added 6 days ago
Procurement Specialist
Pet Valu
Markham, ON
Full-time
Added 6 days ago
Receptionist Associate
Vanguard
Toronto, ON
Full-time
…Receptionist Associate to serve as the first point of contact for our office. This role plays a key part in shaping the day-to-day experience for both visitors and employees, ensuring a…
Added 6 days ago
Assistant Support Services Manager (6 Month Contract)
Compass Group Canada
St. John's, NL · Greater St. John's Metropolitan Area
Full-time
…service levels are met and maintained in all areas including administration, staffing/scheduling, client/customer relations, production and knowledge of healthcare systems for all aspects…
Added 6 days ago
Administrative Assistant
HealthCareersInSask.ca
Regina, SK
Full-time
Added 5 days ago
Bilingual Administrative Assistant, Executive and Content Team Support
Canada Media Fund
Remote, Canada
Remote
Added 5 days ago
Test Administrator
Pearson
Charlottetown, PE
Part-time
Added 6 days ago
Accounting Administration Officer
Information Services Corporation ISC
Regina, SK
Full-time
Added 5 days ago
Senior Contract Specialist
Net2Source (N2S)
Calgary, AB
$60 to $63 CAD / hour
Contract
Added 5 days ago
Mill Operations Supervisor
Skeena Gold + Silver
BC
Full-time
Added 6 days ago
Administrative Coordinator
Quantum Management Services Ltd.
Toronto, ON
$20 USD / hour
Full-time
Added 6 days ago
Accounting Administration Officer
Information Services Corporation ISC
Regina, SK
Full-time
Added 5 days ago
Contract Administrator
Drake International
Dorval, QC
Full-time
Added 5 days ago
Operations Administrative Assistant, Souch Campus
NAIT (Northern Alberta Institute of Technology)
Edmonton, AB
Full-time
Added 5 days ago
Procurement Manager
Torus Talent
Langley (District), BC · Langley, BC
Full-time
Added 5 days ago
Receptionist Associate
Vanguard
Toronto, ON
Full-time
…Receptionist Associate to serve as the first point of contact for our office. This role plays a key part in shaping the day-to-day experience for both visitors and employees, ensuring a…
Added 6 days ago
Executive Assistant
First Lake Solutions
Ottawa, ON
Full-time

Vanguard

Receptionist Associate

Toronto, ON, Canada

Pay: Expected Salary Range: $70,000-$75,000
Job type: Full-time
Experience: 1–3 years of experience in reception, office administration, or a client-facing role
Posting language: English
Posted: Sep 15, 2026

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Original job description

At Vanguard Investments Canada, we are committed to delivering an exceptional experience for our clients and employees. We are seeking a highly professional and detail-oriented Receptionist Associate to serve as the first point of contact for our office. This role plays a key part in shaping the day-to-day experience for both visitors and employees, ensuring a welcoming, seamless, and well-run office environment. The successful candidate will bring a strong service mindset, attention to detail, and the ability to operate effectively in a collaborative, fast-paced setting.

Core Responsibilities

Client & Visitor Experience

Welcome clients, candidates, and visitors with a warm, professional presence that reflects Vanguard’s standards
Manage visitor check-in, security protocols, and coordination with internal stakeholders
Escort visitors and vendors as needed
Support executive and client meetings, including room setup, coordination, and hospitality

Front Desk & Communications

Manage incoming calls, inquiries, and general office communications with professionalism and accuracy
Ensure consistent front desk coverage and effective communication across the team

Office Operations & Coordination

Oversee daily office activities, including mail distribution, couriers, and supply management
Coordinate with vendors (e.g., facilities, catering, building management) to support office needs
Maintain a clean, organized, and professional workspace, including reception and common areas

Administrative & Team Support

Provide administrative support across the team as needed (e.g., scheduling, meeting coordination, document preparation)
Assist with team events, onboarding activities, and workplace initiatives
Support ad hoc requests, events, and projects
Support office safety procedures, including coordination during emergency situations

Qualifications

1–3 years of experience in reception, office administration, or a client-facing role
Experience in a corporate or financial services environment is an asset
Post-secondary education in business or office administration preferred

Skills & Attributes

Strong client service orientation with a professional and approachable presence
Excellent communication skills (verbal and written)
Highly organized with strong attention to detail
Ability to manage multiple priorities with efficiency and sound judgment
Proactive, dependable, and collaborative
Proficiency with Microsoft Office tools (Outlook, Teams, Word, Excel)

Expected Salary Range: $70,000-$75,000

Our compensation ranges are based on role, level, and local market. Individual pay within the range is determined by factors such as job-related skills, experience, and relevant education or training. For part-time roles, pay will be pro-rated based on regularly scheduled hours.

In addition to the range above, Vanguard’s total compensation package may include performance-based incentives, discretionary bonuses, and other perks. We also offer comprehensive benefits such as health insurance, accident and life insurance, and retirement savings plans. Your recruiter will be able to provide additional details on the total compensation offering during the hiring process.

AI Disclosure Statement
Vanguard does not use artificial intelligence (AI) or automated decision-making tools in its recruitment process. All application reviews and hiring decisions are made by our recruitment team.

Accommodations

Vanguard is committed to fostering an accessible and inclusive workplace. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. If you require accommodation at any stage of the recruitment process, please inform us. We will work with you to meet your needs and you can reach us at  [email protected], quoting the job ID and job title.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

Apply About employer

More about this job

Responsibilities

The Receptionist Associate serves as the first point of contact, managing visitor check-ins, office communications, and executive meeting support. They also oversee daily office operations, including mail distribution, vendor coordination, and general administrative tasks.

Requirements

Candidates should have 1–3 years of experience in reception or office administration, preferably within a corporate or financial services environment. Proficiency in Microsoft Office tools and strong communication skills are essential for this role.

Skills

Client service
Communication
Office administration
Reception
Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Scheduling
Meeting coordination
Document preparation
Attention to detail
Professionalism
Organization
Problem solving

Benefits

Health insurance
Accident insurance
Life insurance
Retirement savings plans
Performance-based incentives
Discretionary bonuses

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Office Administration
Client Experience
Financial Services
Corporate Environment
Front Desk
Vendor Management
Facility Coordination
Administrative Support
Microsoft Office
Outlook
Teams
Word
Excel
Hybrid Work
Hospitality
Security Protocols
Communication
Onboarding
Workplace Initiatives

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