Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Sep 23, 2026

Hiring at a glance

View jobs

Open jobs: 4,697
Employers: 2,173

Advertised starting pay

Average starting payCAD / year: $69,341Across 307 listings
Average starting payCAD / hour: $27.66Across 163 listings
Average starting payUSD / year: $87,132Across 19 listings
Average starting payCAD / month: $5,160Across 18 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%63 listings
Hybrid: 16%746 listings
On-site: 82%3,859 listings

Not specified: 1% (29 listings)

Employers hiring include Canada Post - Postes Canada (265), HealthCareersInSask.ca (62), Chartwell (47).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 7 days ago
ADJOINT(E) ADMNISTRATIF(VE)/ADMINISTRATIVE ASSISTANT
Gouvernement régional d'Eeyou Istchee Baie-James
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Conference Services Manager
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Canmore, AB
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Sales Contact Centre Manager
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Toronto, ON
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Administrative Assistant
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Make an impact with our Administration team as an experienced Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting…
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Agent aux achats / Purchasing Agent
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Full-time
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Operations Supervisor
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Sudbury, ON · Greater Sudbury, ON
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Added 7 days ago
Operations Supervisor
FedEx Canada
Timmins, ON
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Administrative Assistant (Contract)
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Edmonton, AB
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Added 7 days ago
Patient Registration Clerk (CUPE) - Part Time - Markham Stouffville Hospital
Oak Valley Health
Markham, ON
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Added 7 days ago
Medical Office Administrator
HealthOne
Toronto, ON
$20 to $24 CAD / hour
Added 7 days ago
Unit Clerk
HealthCareersInSask.ca
Regina, SK
Part-time
Added 7 days ago
Operations Supervisor, Support
FortisBC
Surrey, BC
Added 7 days ago
Procurement Specialist (Part Time to Full Time)
moomoo
Remote, Canada
Full-time · Part-time · Remote
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Executive Assistant and Academic Administrator
University of Toronto
Toronto, ON
Added 7 days ago
Front Office Manager
Algonquin Resort
Winnipeg, MB
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Office Administrator
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Dryden, ON
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Procurement Specialist (Part Time to Full Time)
Moomoo Canada
Toronto, ON · North York, ON
Full-time · Part-time
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Event Coordinator-EN
Canadian Forces Morale and Welfare Services
Calgary, AB
$60,380 to $71,080 CAD / year
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Medical Office Assistant – London
Medicentres Canada Inc.
London, ON
$18.2 to $19.2 CAD / hour
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Part-Time Liaison Officer, SheBuilds (Contract)
Conestoga College
Kitchener, ON
Added 7 days ago
Administrative Assistant [Contract: Jan 11- April 30, 2027]
Doane Grant Thornton LLP
Windsor, ON
Temporary
Added 7 days ago
Administrative Assistant
Dalhousie University
Halifax, NS
Full-time
Added 7 days ago
Contract Specialist
Targray
Montreal, QC
Full-time
Added 8 days ago
Administrative Assistant - HART Hub
Maamwesying North Shore Community Health Services Inc
Sables-Spanish Rivers, ON · Sagamok Anishnawbek, Ontario
Full-time · Contract
Added 7 days ago
Executive Assistant-Clinical Programs/Service
Maltby Centre
Kingston, ON
$60,643 to $69,009 CAD / year
Full-time

Vanguard

Receptionist Associate

Toronto, ON, Canada

Pay: Expected Salary Range: $70,000-$75,000
Job type: Full-time
Experience: 1–3 years of experience in reception, office administration, or a client-facing role
Posting language: English
Posted: Sep 15, 2026

Apply About employer

Applications open in a new tab.

Original job description

At Vanguard Investments Canada, we are committed to delivering an exceptional experience for our clients and employees. We are seeking a highly professional and detail-oriented Receptionist Associate to serve as the first point of contact for our office. This role plays a key part in shaping the day-to-day experience for both visitors and employees, ensuring a welcoming, seamless, and well-run office environment. The successful candidate will bring a strong service mindset, attention to detail, and the ability to operate effectively in a collaborative, fast-paced setting.

Core Responsibilities

Client & Visitor Experience

Welcome clients, candidates, and visitors with a warm, professional presence that reflects Vanguard’s standards
Manage visitor check-in, security protocols, and coordination with internal stakeholders
Escort visitors and vendors as needed
Support executive and client meetings, including room setup, coordination, and hospitality

Front Desk & Communications

Manage incoming calls, inquiries, and general office communications with professionalism and accuracy
Ensure consistent front desk coverage and effective communication across the team

Office Operations & Coordination

Oversee daily office activities, including mail distribution, couriers, and supply management
Coordinate with vendors (e.g., facilities, catering, building management) to support office needs
Maintain a clean, organized, and professional workspace, including reception and common areas

Administrative & Team Support

Provide administrative support across the team as needed (e.g., scheduling, meeting coordination, document preparation)
Assist with team events, onboarding activities, and workplace initiatives
Support ad hoc requests, events, and projects
Support office safety procedures, including coordination during emergency situations

Qualifications

1–3 years of experience in reception, office administration, or a client-facing role
Experience in a corporate or financial services environment is an asset
Post-secondary education in business or office administration preferred

Skills & Attributes

Strong client service orientation with a professional and approachable presence
Excellent communication skills (verbal and written)
Highly organized with strong attention to detail
Ability to manage multiple priorities with efficiency and sound judgment
Proactive, dependable, and collaborative
Proficiency with Microsoft Office tools (Outlook, Teams, Word, Excel)

Expected Salary Range: $70,000-$75,000

Our compensation ranges are based on role, level, and local market. Individual pay within the range is determined by factors such as job-related skills, experience, and relevant education or training. For part-time roles, pay will be pro-rated based on regularly scheduled hours.

In addition to the range above, Vanguard’s total compensation package may include performance-based incentives, discretionary bonuses, and other perks. We also offer comprehensive benefits such as health insurance, accident and life insurance, and retirement savings plans. Your recruiter will be able to provide additional details on the total compensation offering during the hiring process.

AI Disclosure Statement
Vanguard does not use artificial intelligence (AI) or automated decision-making tools in its recruitment process. All application reviews and hiring decisions are made by our recruitment team.

Accommodations

Vanguard is committed to fostering an accessible and inclusive workplace. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. If you require accommodation at any stage of the recruitment process, please inform us. We will work with you to meet your needs and you can reach us at  americas_crewcentral@vanguardhr.com, quoting the job ID and job title.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

Apply About employer

More about this job

Responsibilities

The Receptionist Associate serves as the first point of contact, managing visitor check-ins, office communications, and executive meeting support. They also oversee daily office operations, including mail distribution, vendor coordination, and general administrative tasks.

Requirements

Candidates should have 1–3 years of experience in reception or office administration, preferably within a corporate or financial services environment. Proficiency in Microsoft Office tools and strong communication skills are essential for this role.

Skills

Client service
Communication
Office administration
Reception
Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Scheduling
Meeting coordination
Document preparation
Attention to detail
Professionalism
Organization
Problem solving

Benefits

Health insurance
Accident insurance
Life insurance
Retirement savings plans
Performance-based incentives
Discretionary bonuses

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Office Administration
Client Experience
Financial Services
Corporate Environment
Front Desk
Vendor Management
Facility Coordination
Administrative Support
Microsoft Office
Outlook
Teams
Word
Excel
Hybrid Work
Hospitality
Security Protocols
Communication
Onboarding
Workplace Initiatives

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