Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Sep 24, 2026

Hiring at a glance

View jobs

Open jobs: 4,662
Employers: 2,158

Advertised starting pay

Average starting payCAD / year: $70,151Across 301 listings
Average starting payCAD / hour: $27.43Across 158 listings
Average starting payUSD / year: $86,775Across 20 listings
Average starting payCAD / month: $5,160Across 18 listings
Average starting payUSD / hour: $21.59Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%64 listings
Hybrid: 16%724 listings
On-site: 82%3,845 listings

Not specified: 1% (29 listings)

Employers hiring include Canada Post - Postes Canada (271), HealthCareersInSask.ca (59), Chartwell (47).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 7 days ago
Administrative Assistant/ Office Receptionist
MNP
Weyburn No. 67, SK
Full-time
Make an impact with our Administration team as a Receptionist. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external…
Added 7 days ago
Legislative Assistant
Metis Nation Saskatchewan
Saskatoon, SK · SK
Up to $58,366 CAD / year
Full-time
Added 7 days ago
Senior Administrative Assistant IGWM Sales - Kingston Quinte Isles, ON
IG Wealth Management
ON · Ontario, Canada
Full-time
Added 7 days ago
Procurement Specialist
BGIS
Vancouver, BC
Full-time
Added 7 days ago
Records Classifier
First Nations Health Authority
Vancouver, BC · Metro Vancouver A, BC
Full-time
Added 7 days ago
Administrative Assistant
Motion
Mississauga, ON
Added 7 days ago
Procurement Specialist
BGIS
Vancouver, BC
Full-time
Added 7 days ago
Medical Secretary- Heart Function Clinic - Temporary Part-Time - 2026-18750 (2026-18750)
Sunnybrook
Toronto, ON
Part-time
Scheduling of outpatient and inpatient procedures for the various clinics/ cardiac triage office within the Schulich Ambulatory Services.
Added 8 days ago
Administrative Assistant & Office Coordinator
University of British Columbia
Vancouver, BC · UBCV | Earth Sciences Building (ESB)
$4,594 to $4,827 CAD / month
Full-time
Administrative Support | Dean's Office | Faculty of Science
Added 8 days ago
TCDS Procurement Director
Thales
Ottawa, ON
Full-time
Added 8 days ago
Coordonnateur(trice) marketing et administratif(ve) | Marketing & Administrative Coordinator
Colliers International
Montreal, QC
Full-time
Added 2 months ago
Administrative Clerk
Expertismed Inc.
Dorval, QC
Full-time
…handle a variety of administrative support tasks at our Dorval office. Responsibilities may include data entry, document management, client communication, appointment scheduling, and…
Added 7 days ago
Research Assistant (12-month temporary contract)
Thornhill Medical
Toronto, ON · North York, ON
Temporary
Added 8 days ago
Executive Assistant to the CEO
SOCAN - The Society of Composers, Authors and Music Publishers of Canada
Toronto, ON
Added 7 days ago
Office Administrator
Arctic Arrow Powerline Group Ltd.
Calgary, AB
$58,000 to $60,000 CAD / year
Full-time
The Office Administrator will be responsible for providing administrative support to the Operations, Fleet
Added 7 days ago
Gestionnaire de contrats (rédaction) / Manager, Contracts (drafting)
Pratt & Whitney
Longueuil, QC
Full-time
Added 7 days ago
Medical Office Assistant/Receptionist, Urgent Primary Care Centre - Surrey
Fraser Health Authority
Surrey, BC
$27.26 to $29.16 CAD / hour
Other
…community? Are you looking to bring your extensive Medical office skills to a rewarding role? If you have answered “yes”, we want you to keep reading to explore your career with…
Added 1 month ago
Property Administrator - Co-op Housing Community
Precise Properties Inc
Mississauga, ON
$38,000 to $45,000 CAD / year
Full-time
Added 8 days ago
Client Administration Officer (6-Month Contract)
Scotiabank
Toronto, ON
The Client Administration Officer is responsible for providing excellent service to clients by executing trade tickets and resolving service requests.
Added 7 days ago
Office Administrator
Arctic Arrow Group
Calgary, AB
Full-time
The Office Administrator will be responsible for providing administrative support to the Operations, Fleet
Added 7 days ago
Receptionist/Concierge
Chartwell
Thornhill, ON
Part-time
Added 8 days ago
Administrative Assistant
The Salvation Army Canada and Bermuda Territory
Edmonton, AB · Lloydminster, AB
Full-time
Added 8 days ago
Office Administrator- Temporary Position
Bass Pro Shops
Edmonton, AB
Full-time
Reporting to the General Manager, the Office Administrator is responsible for providing administrative support to the Retail Management team, maintaining the administration to the team,…
Added 7 days ago
Senior Administrative Assistant
Altis
Toronto, ON · North York, ON
$60,000 to $70,000 CAD / year
Full-time
Added 8 days ago
Administrative Assistant - Afternoon Shift (In office)
Gillfor Distribution
London, ON
$20 to $23 CAD / hour
Full-time
The primary function of the Invoicing/Data Entry Clerk (Afternoon shift) is to support Division locations daily administration functions. The ideal candidate is an effective communicator…

Vanguard

Receptionist Associate

Toronto, ON, Canada

Pay: Expected Salary Range: $70,000-$75,000
Job type: Full-time
Experience: 1–3 years of experience in reception, office administration, or a client-facing role
Posting language: English
Posted: Sep 15, 2026

Apply About employer

Applications open in a new tab.

Original job description

At Vanguard Investments Canada, we are committed to delivering an exceptional experience for our clients and employees. We are seeking a highly professional and detail-oriented Receptionist Associate to serve as the first point of contact for our office. This role plays a key part in shaping the day-to-day experience for both visitors and employees, ensuring a welcoming, seamless, and well-run office environment. The successful candidate will bring a strong service mindset, attention to detail, and the ability to operate effectively in a collaborative, fast-paced setting.

Core Responsibilities

Client & Visitor Experience

Welcome clients, candidates, and visitors with a warm, professional presence that reflects Vanguard’s standards
Manage visitor check-in, security protocols, and coordination with internal stakeholders
Escort visitors and vendors as needed
Support executive and client meetings, including room setup, coordination, and hospitality

Front Desk & Communications

Manage incoming calls, inquiries, and general office communications with professionalism and accuracy
Ensure consistent front desk coverage and effective communication across the team

Office Operations & Coordination

Oversee daily office activities, including mail distribution, couriers, and supply management
Coordinate with vendors (e.g., facilities, catering, building management) to support office needs
Maintain a clean, organized, and professional workspace, including reception and common areas

Administrative & Team Support

Provide administrative support across the team as needed (e.g., scheduling, meeting coordination, document preparation)
Assist with team events, onboarding activities, and workplace initiatives
Support ad hoc requests, events, and projects
Support office safety procedures, including coordination during emergency situations

Qualifications

1–3 years of experience in reception, office administration, or a client-facing role
Experience in a corporate or financial services environment is an asset
Post-secondary education in business or office administration preferred

Skills & Attributes

Strong client service orientation with a professional and approachable presence
Excellent communication skills (verbal and written)
Highly organized with strong attention to detail
Ability to manage multiple priorities with efficiency and sound judgment
Proactive, dependable, and collaborative
Proficiency with Microsoft Office tools (Outlook, Teams, Word, Excel)

Expected Salary Range: $70,000-$75,000

Our compensation ranges are based on role, level, and local market. Individual pay within the range is determined by factors such as job-related skills, experience, and relevant education or training. For part-time roles, pay will be pro-rated based on regularly scheduled hours.

In addition to the range above, Vanguard’s total compensation package may include performance-based incentives, discretionary bonuses, and other perks. We also offer comprehensive benefits such as health insurance, accident and life insurance, and retirement savings plans. Your recruiter will be able to provide additional details on the total compensation offering during the hiring process.

AI Disclosure Statement
Vanguard does not use artificial intelligence (AI) or automated decision-making tools in its recruitment process. All application reviews and hiring decisions are made by our recruitment team.

Accommodations

Vanguard is committed to fostering an accessible and inclusive workplace. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. If you require accommodation at any stage of the recruitment process, please inform us. We will work with you to meet your needs and you can reach us at  americas_crewcentral@vanguardhr.com, quoting the job ID and job title.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

Apply About employer

More about this job

Responsibilities

The Receptionist Associate serves as the first point of contact, managing visitor check-ins, office communications, and executive meeting support. They also oversee daily office operations, including mail distribution, vendor coordination, and general administrative tasks.

Requirements

Candidates should have 1–3 years of experience in reception or office administration, preferably within a corporate or financial services environment. Proficiency in Microsoft Office tools and strong communication skills are essential for this role.

Skills

Client service
Communication
Office administration
Reception
Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Scheduling
Meeting coordination
Document preparation
Attention to detail
Professionalism
Organization
Problem solving

Benefits

Health insurance
Accident insurance
Life insurance
Retirement savings plans
Performance-based incentives
Discretionary bonuses

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Office Administration
Client Experience
Financial Services
Corporate Environment
Front Desk
Vendor Management
Facility Coordination
Administrative Support
Microsoft Office
Outlook
Teams
Word
Excel
Hybrid Work
Hospitality
Security Protocols
Communication
Onboarding
Workplace Initiatives

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