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Vast auto Distribution

Sales Administration Coordinator

Montreal, QC, Canada

Experience: Minimum of 3 years of experience in the automotive aftermarket industry.
Posting language: English
Posted: Aug 6, 2026

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Original job description

About us:

Vast-Auto Distribution, a subsidiary of O’Reilly Automotive Inc., is a leader in auto parts distribution and retail across Eastern Canada. It is part of O’Reilly Auto Parts that operates more than 6,000 stores, with more than 92,000 team members across the USA, Mexico, Puerto Rico, and Canada under the Parts City Auto Parts and O’Reilly Auto Parts banners.

The Sales Administration Coordinator is responsible for supporting the retail sales team with professional customer programs, customer agreements, and sales performance reporting. This role works closely with the Marketing, Finance, and Accounting departments to ensure the efficient administration of sales activities and programs.

Key Responsibilities

Serve as the primary point of contact for professional customer programs, providing support to the sales team and professional repair shops. Coordinate the onboarding of new accounts, process registrations, validate enrollment forms, and provide ongoing customer service.
Act as the administrative liaison between the Sales Department and other departments, particularly the Sales Support Manager and the Communications Manager.
Manage the administration of volume discount agreements and customer contracts in collaboration with the Accounting Department, including accruals, monitoring, annual rebate payments, and contract renewals.
Develop, maintain, and update key performance indicators (KPIs) related to sales activities, major accounts, and Salesforce.
Maintain and manage customer classifications within the company's internal systems.
Prepare monthly and quarterly commission reports for Territory Sales Managers (TSMs) and coordinate commission payments with the Payroll Department.
Build and maintain customer profiles, including services offered, number of employees, operating systems, and other relevant business information.
Coordinate internal and external sales and training activities according to the corporate calendar (e.g., supplier clinics, AVAD training sessions, CAR consumer promotions).
Manage the communication and distribution of sales tools and materials.
Administer the Salesforce CRM platform, including user training, access management, customer support, and ongoing communication with the system administrator in Springfield.
Manage the Spectrio digital showroom platform, including user training, access management, customer support, and corporate content administration in collaboration with the Marketing Department.
Ensure the ongoing maintenance of all sales administration activities within the EAGLE system.

Qualifications

College diploma (DEC) in Marketing or an equivalent combination of education and experience.
Minimum of 3 years of experience in the automotive aftermarket industry.
Valid driver's license.
Bilingual in French and English (spoken and written).
Proficiency in Microsoft Office.
Strong initiative, enthusiasm, sound judgment, and customer-focused approach.
Demonstrated leadership skills.
Self-motivated, organized, and able to prioritize multiple responsibilities effectively.
Ability to work under pressure in a fast-paced environment.
Flexibility to adjust work schedules based on business and customer needs.

What Sets Us Apart

Grow and succeed in a value-driven workplace that supports your professional development, all within the stability of a Fortune 300 organization.

Exposure to best practices and tools across a large North American organization, opening doors to diverse career pathways.
Career growth opportunities through our Promote from Within philosophy.
Competitive benefits package, including Medical, Dental, Life and Long-Term Disability Insurance, RRSP, and additional employee benefits.
Commitment to inclusion: We are dedicated to building a diverse and inclusive workplace. We value different perspectives and encourage applications from all qualified individuals.
Commitment to our customers and team members: We are enthusiastic, hardworking professionals dedicated to teamwork, safety and wellness, and delivering excellent customer service. We lead with respect, honesty, and a win-win attitude while maintaining strong expense discipline.

If you are excited about this opportunity, we encourage you to submit your resume. If your application is selected, we will contact you to schedule an interview.

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More about this job

Responsibilities

The Sales Administration Coordinator supports the retail sales team by managing customer programs, agreements, and sales performance reporting. This role acts as a liaison between departments to ensure efficient administration of sales activities and maintains key performance indicators within the Salesforce CRM.

Requirements

Candidates must possess a college diploma in Marketing or equivalent and at least 3 years of experience in the automotive aftermarket industry. Proficiency in Microsoft Office and bilingualism in French and English are required.

Skills

Sales administration
Customer service
Salesforce CRM
KPI management
Data analysis
Reporting
Account management
Microsoft Office
Communication
Leadership
Organization
Problem solving
Bilingualism
Project coordination

Benefits

Medical insurance
Dental insurance
Life insurance
Long-term disability insurance
RRSP

Visa sponsorship

Not detected in the job text

Keywords

Sales Administration
Automotive Aftermarket
Salesforce
CRM
KPIs
Customer Programs
Volume Discount Agreements
Commission Reporting
Spectrio
EAGLE System
Marketing
Finance
Accounting
Retail
Distribution
Account Onboarding
Data Management
Professional Repair Shops
Corporate Calendar
Sales Tools

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