Project Administrator
- Ottawa, ON, Canada
- Kanata, ON, Canada
Salary: $45,000–$55,000 annually, commensurate with experience · Full-time
Applications open in a new tab.
Job details
- Pay
- Salary: $45,000–$55,000 annually, commensurate with experience
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
- Location: Ottawa, Ontario
- Salary: $45,000–$55,000 annually, commensurate with experience
- Employment Type: Permanent, Full-Time
- Work Arrangement: In-person (no remote work)
- Position Vacancy: This position is for an existing vacancy.
Founded in 2002, VCL Construction is a leading retail, commercial and industrial builder specializing in new construction, renovations, and fit-ups across Ontario.
Headquartered in Ottawa, we've built our reputation on strong industry relationships and a deep understanding of the markets we serve, delivering high-quality projects our clients can count on. We're also proud to be expanding our footprint, with operations now underway in Alberta and British Columbia.
Our Work EnvironmentAt VCL Construction, we foster a supportive, team-first culture where collaboration and a positive attitude drive everything we do.
You'll work in an open, approachable environment where everyone, from peers to senior leaders, is accessible and engaged. We believe in celebrating our people and our successes, whether it's cake days for birthdays, team lunches (including chili days!), tree-decorating during the holiday season, or getting together outside the office for group outings, like ball games.
What We OfferWe are proud to invest in the growth of emerging talent. By providing meaningful hands-on experience, mentorship, and opportunities to grow, we aim to build long-term careers.
VCL Construction offers competitive pay, strong opportunities for advancement, and a robust total rewards package.
Full-time, permanent employees benefit from:
- Competitive compensation
- Contributory RRSP
- Comprehensive extended health and dental coverage
- Disability insurance
- Life insurance
- Hands-on experience and mentorship
- Opportunities for career growth and advancement
As a Project Administrator at VCL Construction, you'll gain hands-on experience across the full construction lifecycle, from kickoff to closeout. With mentorship and oversight from senior team members, you'll play an active role in project development.
Key responsibilities include:
- Reviewing contracts and drawings to support effective project administration
- Participating in client and on-site meetings, including taking and distributing minutes
- Supporting the Project Manager with proposals, tenders, budgets, cash flows, and schedules
- Coordinating project organization and communication plans
- Monitoring subtrade progress, quality, and performance
- Tracking project status, identifying risks, and keeping the team informed
- Using scheduling and control tools to manage timelines, costs, and resources
- Assisting with subtrade quote reviews to ensure fairness and accuracy
- Managing change directives and change orders in the VCL Construction database
- Supporting project close-out, including substantial completion certificates and documentation
We're looking for someone who brings a positive, can-do attitude and a genuine eagerness to learn and grow. You're comfortable working both independently and as part of a collaborative team, and you stay organized while managing multiple priorities.
Required skills and qualifications:
- Strong written and verbal communication skills in English
- Proficiency in Microsoft Word and Excel
- Strong organizational skills and the ability to manage multiple priorities
- Ability to work independently and collaboratively
Considered assets:
- Previous project administration experience within the construction industry
- Experience with Microsoft Project
- Familiarity with AutoCAD and Revit
More about this job
Responsibilities
Support construction projects from kickoff through closeout by reviewing contracts and drawings, coordinating communications and meetings, and assisting with proposals, tenders, budgets, cash flows, and schedules. Monitor subtrade progress and quality, track project status and risks, manage change orders, and assist with close-out documentation.
Requirements
Candidates should have strong English communication skills, proficiency in Microsoft Word and Excel, and the ability to stay organized while managing multiple priorities independently and collaboratively. Construction project administration experience, Microsoft Project, and familiarity with AutoCAD or Revit are assets.
Skills
- Written Communication
- Verbal Communication
- Microsoft Word
- Microsoft Excel
- Organization
- Multitasking
- Independent Work
- Team Collaboration
- Project Administration
- Scheduling
- Budgeting
- Risk Identification
- Contract Review
- Construction Documentation
- Subtrade Coordination
Benefits
- Contributory RRSP
- Extended Health Insurance
- Dental Coverage
- Disability Insurance
- Life Insurance
- Mentorship
- Career Growth Opportunities
- Advancement Opportunities
Visa sponsorship
Not detected in the job text
Categories
- Construction
- Administrative
- Management & Leadership
Keywords
- Construction
- Project Administration
- Project Lifecycle
- Contracts
- Construction Drawings
- Client Meetings
- Meeting Minutes
- Proposals
- Tenders
- Budgets
- Cash Flows
- Project Schedules
- Communication Plans
- Subtrade Coordination
- Quality Monitoring
- Project Performance
- Risk Management
- Scheduling Tools
- Cost Control
- Resource Management
- Quote Review
- Change Directives
- Change Orders
- Project Close-Out
- Microsoft Word
- Microsoft Excel
- Microsoft Project
- AutoCAD
- Revit