Plant Production Planner and Administrator
Department: Production
Reports To: Production Manager
Location: St. Marys Ontario Plant
WELCOME TO VCNA!
We are St Marys Cement, part of Votorantim Cimentos North America (VCNA).
As the North American operations of Votorantim Cimentos, a global building materials and sustainability solutions leader in 11 countries, we are helping to make a positive impact and are transforming our world. We have a culture built on solid partnerships, long-lasting relationships, and opportunities for those who want to learn, grow and be part of a diverse and dynamic culture.
With solutions that include cement, ready-mix concrete and aggregates, we help to build homes, highways, hospitals, buildings, bridges, and schools across the Canadian and U.S. Great Lakes region and Northeast United States. Our commitment to excellence can be seen in those who invest and believe in what we do, those who share their lives with us, those who trust in our deliveries and those committed to innovation and a sustainable future.
Every day, we have the chance to accomplish something new and you're invited to be part of it.
Summary/Job Scope:
Performs plant administration and production planning activities to support efficient operations, accurate reporting, cost and inventory control, facilities services, and business continuity. Provides administrative support to plant leadership and departments, maintains production and financial information in SAP, administers contractor and service-provider requirements, and supports continuous improvement in a unionized industrial environment.
Key Job Responsibilities:
- Provide administrative support to the Plant Manager, Production Manager, and other departments, including Health, Safety, Human Resources, Finance, and Accounting.
- Coordinate overtime equalization, capture employee leaves, submit approvals for production crews, and prepare annual shift schedules.
- Prepare the daily production report and maintain other production and operational reports.
- Enter inventory, silo measurements, and boat and truck shipments into applicable systems.
- Capture and monitor inventory in SAP, complete inventory corrections, and support month-end closing with the Plant Controller.
- Update reporting tools and work with Finance on quarterly reporting requirements.
- Prepare and maintain spreadsheets for budget monitoring, production cost control, and cost reporting.
- Generate production work orders for designated areas in accordance with the approved budget.
- Generate purchase requisitions for production materials and services and supervise contractors performing work within assigned areas of responsibility.
- Monitor production costs with the Production Manager and prepare monthly production accruals.
- Verify and process invoices, perform basic bookkeeping and account reconciliations, and support standardized accounting practices.
- Maintain adequate office supply inventory and support the smooth functioning of the administrative office.
- Prepare access badges for employees and contractors.
- Maintain workplace order and cleanliness in accordance with 5S principles and promote good occupational health and safety practices.
- Oversee preventive and corrective maintenance of buildings, offices, and administrative equipment.
- Coordinate and monitor contractors and service providers, including dock, cleaning, security, maintenance, and landscaping services.
- Prepare administrative budgets, track expenses, and recommend cost-reduction measures.
- Plan office layouts, internal moves, and workspace optimization, and respond to facilities requests involving HVAC, furniture, and supplies.
- Provide backup support to the Production Department when required.
- Create and maintain control systems for process-related machinery and procedures and support process improvements with input from Production and Maintenance teams.
- Participate in sustainability, modernization, and continuous improvement initiatives.
SUPERVISORY RESPONSIBILITIES:
This position has no direct reports and does not have employee supervisory responsibilities. The role administers service requirements, work schedules, purchase requisitions, and related documentation for contractors and external service providers within assigned areas. Contractor performance or employee-relations matters are escalated to the appropriate plant leader.
COMPETENCIES:
• Planning & Organization: Prioritizes multiple assignments, uses time efficiently, plans resources, prepares realistic schedules, and develops action plans in a complex and dynamic plant environment.
• Analytical & Problem-Solving: Applies sound judgment and attention to detail to inventory, reporting, scheduling, cost control, reconciliations, facilities requests, and production-related issues.
• Communication & Collaboration: Communicates effectively with plant personnel, production and maintenance teams, Finance, Accounting, Human Resources, contractors, and service providers. Responds professionally to inquiries and complaints.
• Initiative & Innovation: Works independently, identifies opportunities, takes calculated action, and develops practical process and administrative improvements with resourcefulness and creativity.
• Safety Focus: Understands and applies operational safety and emergency procedures, site alarms, plant risks, and applicable occupational health and safety requirements.
• Confidentiality: Handles confidential financial, operational, and business information appropriately and professionally.
• Technical & Systems Knowledge: Uses SAP and Microsoft applications to maintain accurate production, inventory, cost, scheduling, and administrative information.
QUALIFICATIONS AND SKILLS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience Requirements:
- Post-secondary education in Business Administration, Operations, Supply Chain, a technical discipline, Human Resources, or a related field, or an equivalent combination of education and experience.
- Two or more years of relevant administrative, production planning, plant operations, or heavy industrial experience.
- Experience in a manufacturing or industrial environment; experience in a unionized workplace is an asset.
- Proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Project.
- Working knowledge of SAP or a comparable enterprise system.
- Knowledge of production reporting, inventory control, cost tracking, scheduling, purchase requisitions, and work orders.
- Understanding of plant layout, equipment locations, site alarms, operational risks, and safety and emergency procedures.
- Basic knowledge of production processes, material transport and storage systems, utilities, product quality impacts, and emissions.
- Strong organizational, analytical, communication, mathematical, and problem-solving skills.
- Autonomy, initiative, resourcefulness, teamwork, and the ability to manage confidential information.
Language Skills:
Ability to read, analyze, and interpret operating procedures, training materials, reports, and related documents; prepare accurate reports, spreadsheets, correspondence, and administrative records; respond effectively to inquiries or complaints; and communicate clearly with employees, management, contractors, and service providers.
OTHER REQUIREMENTS:
Travel Requirement:
A valid driver's license is required.
Physical Demands:
The role requires regular office and plant-based activity, including sitting, standing, walking, sustained keyboarding, handling documents and controls, reaching, climbing stairs, balancing, stooping, kneeling, crouching, and occasionally lifting or moving up to 25 pounds. Specific vision requirements may include close, distance, colour, peripheral, and depth vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment:
This position works in a fast-paced industrial plant environment and may be exposed to changing weather conditions, moderate noise, hot surfaces, and other operational conditions. The employee is expected to comply with all plant safety standards and occupational health and safety practices.
NOTE:
This position description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees may be required to perform any other job-related instructions as requested by their supervisor.
WHAT'S IN IT FOR YOU?
Being part of VCNA is being part of building famous landmarks such as Toronto's CN Tower, Roy Thompson Hall, Maple Leaf Gardens and the Darlington Nuclear Station and Ryerson Centre, St. Regis Chicago and 150 N. Riverside, Louis High-Speed Rail in Chicago and more.
- Opportunities to collaborate with teams around the globe and growth opportunities in different areas
- Training, professional development
- Access to Employees Resource Groups (ERGs), including SheBuilds, which fosters mentorship, leadership development and community support for women at VCNA
- Tuition reimbursement/assistance
- Competitive wages, vacation and holiday time
- Annual Salary Range: 93,992 - 117,490 (CAD)
- Medical, dental, vision, disability and life insurance
- RRSP and DC (CAN)
- Employee Assistance Program (EAP): confidential support for you and your family (CAN)
- Educational scholarship program for dependents of regular salaried employees.
- Fertility drug coverage
- Paid Maternity Leave Top Up
This posting is for a replacement position.
OUR PEOPLE
We care about people - all people. At VCNA, we take safety, health and wellness seriously. We're dedicated to giving our employees a safe workplace, our neighbors a safe environment and our customers a high-quality and safe product. Safety first -and always!
Our VC Way reflects who we are, inspiring us to unite our culture and be our best: Our Way of Being: ethical and respectful, Our Way of Working: together with excellence and Our Way of Thriving: with the courage to transform.
INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT
We have a results-oriented culture that values being open, honest, and authentic. It's part of our DNA. We are continually expanding our diverse and inclusive team by providing opportunities for everyone, regardless of race, ethnicity, age, gender, religion, sexual orientation, gender identity, gender expression, disability, or economic status - a workplace where you can express your individuality and be your best self!
