Marketing Assistant and Office Administrator

VDZ+A Consulting Inc. | Vancouver, BC

Full-time, in office | Monday to Friday, 9am to 5pm

Are you looking to build your career in Marketing and Administration? Are you interested in working on a dynamic team in a job that deals with all things outdoors? VDZ+A Consulting Inc. might have the perfect position for you!

We’re looking for an Office Administrator and Marketing Coordinator to help prepare proposals and marketing materials and keep our Vancouver office running smoothly. You’ll work with our marketing team, principals, and project teams and be a point of contact for staff and visitors.

We are a young, vibrant and growing group of landscape architects, civil engineers, and certified arborists. We have a solid reputation in the industry operating in the Lower Mainland of BC since 1999. Our firm has clients across Western Canada including a wide range of consulting services.

What you’ll do:

Marketing And Proposals

• Coordinate proposal submissions, track deadlines, and gather input from project teams and subconsultants.
• Draft, edit, proofread, and format proposals, cover letters, staff bios, and project descriptions.
• Review submission requirements and check that proposal packages are complete before they go out.
• Maintain proposal templates, staff résumés, project profiles, and the firm’s photo library.
• Help create social media posts and other marketing materials.
• Communicate with clients about proposal submissions and follow up as needed.
• Coordinate with project teams to set up newly awarded projects.

Office Administration 

• Welcome visitors, respond to general inquiries, and coordinate mail and couriers.
• Order office supplies and liaise with vendors and building management.
• Schedule meetings help organize staff events, and support new employee onboarding.
• Provide administrative support to principals and project teams.

What you’ll bring:

Required:

• At least two years of experience using Adobe InDesign and Microsoft Office.
• At least two years of professional writing experience, such as preparing proposals, reports, project profiles, or client communications.

Preferred:

• Experience in a similar role involving marketing, proposal coordination, or office administration.
• Strong editing and proofreading skills and the ability to explain technical information in plain language.
• Strong organizational skills, including the ability to manage competing deadlines and follow up with contributors.
• Experience with an architecture, engineering, or landscape architecture firm.
• Familiarity with Ajera project management software.
• Excellent written and verbal communication skills.
• Education in marketing or communications.