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Added 37 mins ago
BH
Registered Nurse – Medical/Surgical #548-26
Brightshores Health System
Markdale, ON
- Part-time
Leadership, problem solving, decision-making, critical thinking and interpersonal skills
Added 37 mins ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Internship
…major hospital redevelopment project scheduled for Fall 2028, staff will have the opportunity to work in a modernized healthcare environment featuring enhanced patient care spaces, advanced…
Added 37 mins ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Internship
…major hospital redevelopment project scheduled for Fall 2028, staff will have the opportunity to work in a modernized healthcare environment featuring enhanced patient care spaces, advanced…
Added 37 mins ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Full-time
…major hospital redevelopment project scheduled for Fall 2028, staff will have the opportunity to work in a modernized healthcare environment featuring enhanced patient care spaces, advanced…
Added 37 mins ago
CR
Dining Room Supervisor (30 Hours Biweekly)
COGIR Real Estate
Vaughan, ON
- Part-time
Reporting to the Culinary Manager, the Dining Room Supervisor directs and supervises the activities of the dining room to provide a high level of service for our residents.
Added 37 mins ago
CR
Culinary Manager
COGIR Real Estate
Ottawa, ON
- Full-time
…recruit, train, and oversee a team of exceptional culinary and service professionals. Operating with an eye on cost efficiency, you'll collaborate to deliver an unparalleled culinary…
Added 37 mins ago
CR
Culinary Manager- 6 Month Contract
COGIR Real Estate
Calgary, AB
- Full-time
…recruit, train, and oversee a team of exceptional culinary and service professionals. Operating with an eye on cost efficiency, you'll collaborate to deliver an unparalleled culinary…
Added 37 mins ago
CR
Active Living Manager
COGIR Real Estate
Ottawa, ON
- Full-time
…residents? Does motivating a team and delivering superior customer service excite you? Do you have experience and passion for inspiring and motivating adults to lead a life of…
Added 37 mins ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Full-time
…major hospital redevelopment project scheduled for Fall 2028, staff will have the opportunity to work in a modernized healthcare environment featuring enhanced patient care spaces, advanced…
Added 37 mins ago
CR
Office Manager
COGIR Real Estate
Ottawa, ON
- Full-time
Are you a customer service professional with strong administrative & accounting skills? Do you enjoy a fast-paced environment and meeting deadlines? Are you ready to take your experience to…
Added 37 mins ago
G
Quality Manager
Ganotec
Toronto, ON
- Full-time
Ganotec is a full service, heavy industrial contractor serving the industrial sector across Canada. Ganotec typically self performs all major disciplines including, civil, structural steel…
Added 38 mins ago
H
Assessor Coordinator Degree
HealthCareersInSask.ca
Regina, SK
- Full-time
…incumbent will provide program consultation and coordination of service including prioritizing and assigning to multidisciplinary staff or referring to community agencies . Also provides…
Added 38 mins ago
H
Health Services Manager St Brieux
HealthCareersInSask.ca
St. Brieux, SK
- Full-time
…interdisciplinary functioning of the building by providing positive leadership and support for continuous quality…
Added 38 mins ago
H
Assessor Coordinator Degree
HealthCareersInSask.ca
Regina, SK
- Full-time
…incumbent will provide program consultation and coordination of service including prioritizing and assigning to multidisciplinary staff or referring to community agencies . Also provides…
Added 38 mins ago
Cook
HealthCareersInSask.ca
Gull Lake, SK
The Saskatchewan Health Authority (SHA) is the largest employer in Saskatchewan, employing more than 45,000 staff in a dynamic healthcare environment. The Saskatchewan Health Authority…
Added 38 mins ago
H
My Connection Specialist
HealthCareersInSask.ca
Regina, SK
- Full-time
Job Description: Reporting to the Manager of Staff Services Inquiry Center, the Specialist is responsible for supporting the Inquiry Services team and Inquiry Services Representatives in…
Added 53 mins ago
AT
marketing manager
Allamani Technical Solutions
Grande Prairie, AB
- Full-time
Added 53 mins ago
CO
Manager Policy and Risk Management
City of Saint John
Saint John, NB
- Full-time
…incumbent will act in an advisory capacity to the senior police staff and Chief of Police in matters of research and analysis, policy, and risk management for the…
Added 53 mins ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
Be a key internal contact on matters related to Growth and help build a culture of Growth across municipal service areas;
Added 53 mins ago
PC
Community Manager
Pacific Cove Properties
Vancouver, BC
- Full-time
Oversee day-to-day building operations, including maintenance requests, property inspections, and coordination with staff and contractors.
Added 53 mins ago
BH
Administrative Assistant – Organizational Development #550-26
Brightshores Health System
Owen Sound, ON
- Full-time
The Administrative Assistant provides on-site customer service and administrative support to Organizational Development. This role requires balancing multiple responsibilities using…
Added 53 mins ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Minimum five (5) years of leadership experience in healthcare.
Added 1 hour ago
PP
Clinic Manager
People Prodigy Recruitment
Port Alberni, BC
- $75,000 to $80,000 CAD / year
- Full-time
Vendor and supplier management - medical and office supplies, equipment, inventory, and service contracts
Added 1 hour ago
B
Cleaning Supervisor
BGIS
Medicine Hat, AB
- Full-time
The Area Cleaning Supervisor is responsible for the effective operations of the cleaning service through planning, quality control and management of the site Cleaners. Reporting to the…
Added 1 hour ago
GW
Senior Manager, Trademark Operations
Gowling WLG
Ottawa, ON
- $150,000 to $170,000 CAD / year
- Full-time
…the Director, Intellectual Property Operations, this national leadership role is responsible for overseeing the delivery of patent prosecution support services across the firm's Canadian…

Vector Institute

Senior Office Experience Ambassador

Toronto, ON, Canada

$51,500 to $64,400 CAD / year · Full-time

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Job details

Pay: $51,500 to $64,400 CAD / year
Job type: Full-time
Apply by: Nov 26, 2026
Experience: 3-5 years of experience in office operations, workplace experience, facilities coordination, event operations, or a similar role;
Posting language: English
Posted: Oct 27, 2026

Original job description

Senior Office Experience Ambassador (In-Person)

Position Summary

Working onsite as part of the Office Experience team, the Senior Office Experience Ambassador supports workplace operations, facilities coordination, and community engagement, while providing day-to-day operational leadership and mentorship to other Ambassadors. The role takes ownership of complex operational activities and projects and serves as a senior point of contact for operational matters. The Senior Ambassador works closely with the Office Experience Manager and provides operational guidance and mentorship to other Office Experience Ambassadors, without formal people-management responsibilities.

Key Responsibilities

Provide day-to-day operational guidance to Office Experience Ambassadors, helping coordinate priorities and ensure consistent service delivery; support team onboarding, training, mentoring, and the sharing of best practices in collaboration with the Office Experience Manager;
Act as the first point of escalation for routine operational issues and provide tier-2 support for unresolved service concerns, community inquiries, and requests requiring additional experience or discretion, escalating complex or sensitive matters and management decisions to the Office Experience Manager;
Perform core Ambassador responsibilities, including front desk and visitor management, access control, mail and deliveries, supplies, room bookings, kitchen and common areas, and facility requests;
Coordinate maintenance with building management and vendors, following up on requests through to resolution;
Proactively monitor equipment, supplies, and facilities to identify risks, and support safety, security, and compliance protocols;
Lead assigned meetings, events, and operational projects, including space configuration, audiovisual needs, catering, vendors, and technology support;
Identify and implement improvements to processes, service delivery, and the workplace experience, and maintain operational procedures and knowledge resources;
Support the Office Experience Manager in implementing strategic and cross-functional initiatives;
Coordinate with HR, Research Operations, Scientific Computing, Business Computing, and other Vector work streams on workplace, technology, and event needs;
Support new member orientations, facility tours, and communication of facility updates and workplace policies;
Support budget tracking, purchasing, vendor coordination, and expense administration for assigned work streams; and,
Other related duties as assigned from time to time.

KEY SUCCESS MEASURES

Provides effective day-to-day operational leadership and mentorship to team members;
Delivers consistent, high-quality service to the Vector community, visitors, vendors, and partners;
Exercises sound judgment in resolving issues and appropriately escalating complex or sensitive matters;
Successfully delivers projects, events, and initiatives, prioritizing competing demands and managing resources responsibly;
Identifies operational risks and implements improvements that enhance service delivery, workplace operations, and procedural consistency; and,
Builds effective working relationships with building management, vendors, and internal work streams while contributing to an inclusive, welcoming, and collaborative workplace culture.

PROFILE OF THE IDEAL CANDIDATE

A college diploma or university degree in a related field is preferred;
3-5 years of experience in office operations, workplace experience, facilities coordination, event operations, or a similar role;
Demonstrated experience mentoring, coaching, or providing operational leadership to a small team or work group, including influencing others without formal authority;
Experience independently managing projects or areas of responsibility with limited day-to-day supervision;
Sound judgment and initiative, and practical problem-solving skills, including the ability to navigate changing priorities and resolve issues where established procedures may not exist;
Highly organized, with the ability to prioritize competing needs, coordinate multiple activities, and follow projects through to completion;
Strong attention to detail and a proactive approach to identifying potential issues and opportunities for improvement;
Strong written and verbal English communication skills and the ability to build effective relationships with staff, researchers, vendors, and building management;
Proficient in Microsoft Office 365 and Google Suite of services;
Enjoys collaborating with people from diverse personal and professional backgrounds in a dynamic, entrepreneurial, mission-driven, and results-oriented environment;
Strong customer service orientation and integrity, with a willingness to take a hands-on approach while maintaining awareness of broader team priorities; and,
Committed to fostering a respectful, welcoming, inclusive, and safe environment for staff and researchers.

TOTAL REWARDS: The expected salary for this position will be $51,500 - $64,400 per year, plus benefits if applicable. The final salary offer will reflect the successful candidate's experience, skills, and qualifications, in alignment with the Vector Institute's Compensation Policy and may differ from above.

The Vector Institute’s Total Rewards approach extends beyond traditional compensation and benefits. Full-time employees are eligible for a comprehensive suite of supports that recognize and value employees, including vacation time, floater days, GRRSP, a Health Spending Account, a Summer Hours program, and flexible work arrangements.

POSITION STATUS: This posting is for a new vacancy.

USE OF ARTIFICIAL INTELLIGENCE : Vector may use both internal and external third party AI-based tools to assist in the screening of applications for this posting. Any data collected will be used solely for recruitment purposes and handled in accordance with Vector’s External Privacy Policy and Use of AI-Based Tools in Recruitment and Selection Policy .

INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT: Vector believes AI powers possibility by advancing cutting-edge research and translating it into real-world impact through collaboration with research, industry, and government. Vector is committed to fostering a diverse and inclusive culture that reflects its values.

The Vector Institute welcomes applications from all qualified candidates, including those who are Indigenous, 2SLGBTQIA+, racialized persons/visible minorities, women, and people with disabilities.

If you require an accommodation at any stage of the recruitment or selection process, please contact hr@vectorinstitute.ai. The Vector Institute team will be happy to work with you to ensure your experience is as inclusive and accessible as possible.

JOIN OUR COMMUNITY: Check out the Vector Institute’s Careers Page to explore open opportunities at Vector and Follow Vector on X , LinkedIn , and Bluesky to stay connected with the latest developments in Ontario's AI ecosystem and the Vector Institute.

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More about this job

Responsibilities

Provide day-to-day operational guidance and mentorship to Office Experience Ambassadors while managing front desk services, facilities coordination, vendors, and workplace requests. Lead events and operational projects, improve procedures and service delivery, and coordinate workplace needs with internal teams and external partners.

Requirements

Candidates should have 3–5 years of experience in office operations, workplace experience, facilities coordination, event operations, or a similar field, with demonstrated mentoring or operational leadership experience. A related college diploma or university degree is preferred, along with strong organizational, communication, customer service, and problem-solving skills and proficiency in Microsoft Office 365 and Google Suite.

Skills

Office Operations
Workplace Experience
Facilities Coordination
Event Operations
Operational Leadership
Mentoring
Project Coordination
Customer Service
Problem-Solving
Prioritization
Vendor Coordination
Budget Tracking
Written Communication
Verbal Communication
Microsoft Office 365
Google Suite

Benefits

Vacation Time
Floater Days
Health Spending Account
Summer Hours Program
Flexible Work Arrangements

Visa sponsorship

Not detected in the job text

Keywords

Office Operations
Workplace Experience
Facilities Coordination
Event Operations
Front Desk
Visitor Management
Access Control
Mail And Deliveries
Room Bookings
Facility Requests
Building Management
Vendor Coordination
Safety Protocols
Security Protocols
Compliance
Audiovisual Support
Catering
Process Improvement
Operational Procedures
New Member Orientation
Budget Tracking
Purchasing
Expense Administration
Microsoft Office 365
Google Suite
Research Operations
Scientific Computing
Business Computing

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