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Accounts Payable Administrator
Heritage Park Historical Village
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Accounts Payable Administrator – Shared Services | Oracle Fusion Cloud
Accounts Payable Administrator
Dawson Group
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In this role you will be a valued member of the Shared Services team within Dawson Group, working in a permanent full time, Accounts Payable Administrator position and will report to the…
Accounts Payable - Administrator
Fairstone Bank
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Join Fairstone as a Accounts Payable - Administrator, and be part of our talented and growing team!
Accounts Payable Administrator
Sterling Ridge Group, Inc
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We are seeking a personable, detail-oriented and organized individual to join our dynamic team as an Accounts Payable Administrator. This position will be responsible for processing and…
Added 3 hours ago
Account Payable Administrator
Canadian Standards Association
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$2,346.2 CAD / week
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As per the collective agreement, the starting bi-weekly pay rate for an Accounts Payable Administrator is $2,346.20 CAD gross. CSA G
Accounting Administrator
Kelly Services (Canada), Ltd.
St. Catharines, ON
$48,000 to $55,000 CAD / year
Full-time
3-5 years of progressive accounting experience, including hands-on responsibility for accounts receivable and accounts payable
Senior Accounting Administrator - Toyota on Regent
The Jim Pattison Auto Group
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Process and verify accounts payable and accounts receivable transactions.
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The Jim Pattison Auto Group
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Process and verify accounts payable and accounts receivable transactions.
Global Finance Shared Services Administrator
lululemon
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In addition to our core mandate, the Accounts Payable function within GFSS partners closely with outsourced AP teams to support high‑volume invoice processing, buying‑operations activities,…
Added 1 day ago
(ASD-W) Assistant Budget and Accounting Manager - Permanent
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Office Administrator
Cavendish Agri Services
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Manage accounts payable and accounts receivable processes, including invoice processing, account inquiries, reconciliations, collections, and period-end activities.
Bookkeeper & Finance Administrator
NSDP
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Perform accounts payable and accounts receivable functions, including invoice processing, payment preparation, receivable tracking, and appropriate supporting documentation.
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J.D. Irving, Limited
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MVSH Finance Manager (Competition #MVSHFM)
Mountain View Seniors' Housing
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Supervise and support the Accounts Payable Administrator and Accounting Coordinator.
Payroll & Financial Administrator
VRS Communities Society
Vancouver, BC
$52,000 to $62,000 CAD / year
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Prepare full cycle accounting accounts receivable, accounts payable, general ledger
Funeral Branch Administrator
Arbor Memorial Inc.
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Area Surface Land Administrator - Projects
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Make your mark while you grow your career with Canadian Natural Resources Limited! Canadian Natural has an exciting permanent opportunity for a Surface Land Area Administrator to join the…
Branch Administrator, Langford, BC
Velocity Vehicle Group
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We are seeking a detail-oriented and customer-focused Branch Administrator to support our Langford and Duncan locations. This entry-level administrative role is ideal for someone who enjoys…
Regional Branch Administrator, Saanichton, BC
Velocity Vehicle Group
Saanichton, BC
We are seeking an experienced and highly organized Regional Branch Administrator to join our team in Saanichton, BC. This intermediate-level position provides administrative support across…
Medical Assistant/Medical Office Administrator
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Our growing team is looking for a Medical Assistant/Medical Office Administrator who can work for us on a permanent full-time basis supporting our LMC Oakville clinic (3075 Hospital Gate…

Velocity Vehicle Group

Regional Branch Administrator, Saanichton, BC

Saanichton, BC, Canada

Pay: 📍 Location: Saanichton, BC 💼 Employment Type: Full-Time, Permanent 🏢 Work Arrangement: Onsite 🕒 Schedule: Monday to Friday, 8:00 AM to 4:30 PM 💰 Compensation: $25.00 - $28.00 per hour (based on experience)

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

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Responsibilities

The Regional Branch Administrator provides comprehensive administrative support to branch operations, multiple departments, and the Senior Leadership Team. Responsibilities include managing the front desk, processing financial documentation, and coordinating facility maintenance to ensure efficient branch operations.

Requirements

Candidates must have a high school diploma and a minimum of 5 years of experience in an administrative or office support role. Proficiency in Microsoft Office and strong communication skills are required to manage diverse administrative tasks in a fast-paced environment.

Experience

5 to 10 years

Education

high school

Working hours

40 hours per week

Job type

Full-time

Work arrangement

On-site

Skills

Administrative support
Reception
Switchboard operation
Data entry
Accounts payable
Accounts receivable
Customer service
Microsoft Office Suite
Organizational skills
Communication
Multitasking
Document management
Procede software
Expense reporting
Facility coordination

Benefits

Supportive team environment
Professional growth and development opportunities
Stable long-term career opportunity

Visa sponsorship

Not detected in the job text

Keywords

Administrative
Receptionist
Branch Operations
Switchboard
Zoom Phone
Procede
Accounts Payable
Accounts Receivable
Data Entry
Customer Service
Microsoft Office
Word
Excel
Outlook
Dealership
Transportation
5S
Continuous Improvement
Facility Management
Expense Reports
Document Management
Inventory
Scheduling
Administrative Support
Office Supplies

Original job description

Regional Branch Administrator

📍 Location: Saanichton, BC
💼 Employment Type: Full-Time, Permanent
🏢 Work Arrangement: Onsite
🕒 Schedule: Monday to Friday, 8:00 AM to 4:30 PM
💰 Compensation: $25.00 - $28.00 per hour (based on experience)

About the Role

We are seeking an experienced and highly organized Regional Branch Administrator to join our team in Saanichton, BC. This intermediate-level position provides administrative support across branch operations, multiple departments, and the local Senior Leadership Team.

As the central point of contact for customers, vendors, and dealership personnel, you will play a critical role in ensuring the smooth and efficient operation of the branch. The ideal candidate is a proactive professional with exceptional organizational skills, excellent communication abilities, and the confidence to manage a wide range of administrative responsibilities.

This is a fully onsite position based within our dealership.

Key Responsibilities

Front Desk & Reception

Operate the switchboard and manage incoming calls through the Zoom phone system.
Welcome customers and visitors in a professional and friendly manner.
Answer inquiries and direct customers to the appropriate department or team member.
Sort, distribute, and process incoming and outgoing mail.
Collect and distribute incoming faxes.
Coordinate courier services for deliveries and shipments.
Order and maintain office supplies.
Update and post holiday operating hours signage.
Serve as the primary contact for building maintenance vendors, including janitorial, security, landscaping, and coffee service providers.
Escalate urgent facility-related concerns to management as required.

Administrative Support

Provide administrative assistance to various departments, including:

Parts & Service

Filing, scanning, and document management.
Data entry and customer correspondence.
Distribution of customer documents as requested.

Accounts Payable

Filing and scanning financial records.
Processing debit and credit memos within Procede.

Sales Department

Provide support to the Sales Coordinator during vacations or absences.
Assist with filing, administrative tasks, and presentation preparation.

Accounts Receivable

Process customer payments for walk-in transactions and phone payments.
Ensure payment documentation is completed accurately and in accordance with company procedures.

General Administration

Support branch projects and perform additional duties as assigned.

Senior Leadership Team Support

Coordinate meetings, calendars, boardroom bookings, and catering arrangements.
Manage expense reports, receipt reconciliation, and submissions in accordance with company guidelines.
Assist with research, project coordination, filing, scanning, reporting, and other administrative activities.
Work collaboratively with multiple departments to support branch initiatives and leadership objectives.

Elite Support & Branch Excellence

Support dealership 5S and continuous improvement initiatives.
Complete daily Elite Support activities and required training.
Maintain a clean, organized, and professional reception area and customer lounge.
Ensure coffee and customer amenities are stocked and available.
Promote a welcoming and professional customer experience.

Qualifications

Required

High school diploma or equivalent.
Minimum 5 years of experience in an administrative, receptionist, executive assistant, or office support role.
Professional phone manner and excellent customer service skills.
Strong interpersonal and communication abilities.
Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
Exceptional organizational skills and attention to detail.
Ability to multitask and prioritize in a fast-paced environment.
Ability to handle confidential information with professionalism and discretion.
Reliable, dependable, and self-motivated.
Familiarity with standard office equipment, including copiers, scanners, fax machines, and postage systems.

Preferred

Experience with Zoom Phone or similar communication platforms.
Experience using Procede software.
Previous experience in a dealership, transportation, automotive, or industrial environment.
Experience supporting senior leaders and executive-level stakeholders.

Working Conditions

Primarily sedentary office work.
Indoor dealership environment.
Minimal noise level.
Occasional lifting or movement of light office materials.

Why Join Us?

Collaborative and supportive team environment
Opportunity to work directly with leadership and multiple business functions
Professional growth and development opportunities
Stable, long-term career opportunity within a reputable organization

Who We Are:

Velocity Truck Centres Canada provides full-service support, including sales, maintenance, parts, collision repair, and financing. Representing top brands like Freightliner, Western Star, Thomas Built, Autocar, and Trailers, we are committed to Speed, Value, and Trust for our customers and employees. With 17 branches across Alberta and British Columbia and over 100 locations worldwide in Canada, the USA, Mexico, and Australia, we offer exciting career growth opportunities and are looking for dedicated professionals to join our team.

Velocity Truck Centres Canada is an equal opportunity employer.

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