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Added 20 mins ago
PH
Medical Laboratory Assistant
Provincial Health Services Authority
North Vancouver, BC
- Full-time
Grade 12, successful completion of a recognized Lab Assistant training program plus one year's recent related experience or an equivalent combination of education, training and experience.
Added 20 mins ago
PH
Medical Laboratory Assistant
Provincial Health Services Authority
Chilliwack, BC
- Temporary
Successful completion of a recognized Lab Assistant training program
Added 20 mins ago
HH
Miramichi Medical Laboratory Assistant/Phlebotomist (3041) PCN 1757466
Horizon Health Network
Miramichi, NB
- Part-time
The Medical Laboratory Assistant is responsible for assisting with pre and post analytical tasks and routine technical and laboratory support procedures.
Added 20 mins ago
PH
Medical Laboratory Assistant
Provincial Health Services Authority
New Westminster, BC
- Part-time
Successful completion of a recognized Lab Assistant training program
Added 20 mins ago
PH
Medical Laboratory Assistant
Provincial Health Services Authority
New Westminster, BC
- Full-time
Successful completion of a recognized Lab Assistant training program
Added 20 mins ago
Dental Assistant - Oral Maxillofacial Clinic
Nova Scotia Health and IWK Health
Halifax, NS
…highly stressful constant changing environment, the Dental Assistant provides service to maintain the efficient daily operation of the Oral & Maxillofacial Surgery Department. The Dental…
Added 34 mins ago
AC
Customer Service Representative
Aston Carter
Calgary, AB
- $21 CAD / hour
- Contract
Job Description: We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. This role involves managing customer interactions, coordinating logistics, and…
Added 50 mins ago
EC
Casual Educational Assistant
Edmonton Catholic Schools
AB · Greater Edmonton Metropolitan Area
- Temporary
Why Consider the Educational Assistant – Internship Pathway?
Added 1 hour ago
IR
Assistant Cook
Interlake-Eastern Regional Health Authority
Powerview-Pine Falls, MB · Pine Falls, MB
- Full-time
Under the direction of the Manager, Support Services and Cook, the Assistant Cook performs the assigned duties for the provision of regular, therapeutic and texture modified meals related…
Added 1 hour ago
IR
Admitting Clerk, Outpatient
Interlake-Eastern Regional Health Authority
Selkirk, MB
- Full-time
Medical Office Assistant / Medical Secretary Certification.
Added 1 hour ago
IR
Assistant Cook, Cafe
Interlake-Eastern Regional Health Authority
Selkirk, MB
- Internship
Under the direction of the Manager, Support Services and Cook, the Assistant Cook performs the assigned duties for the provision of regular, therapeutic and texture modified meals related…
Added 1 hour ago
IR
Administrative Assistant
Interlake-Eastern Regional Health Authority
Selkirk, MB
- Full-time
Under the direction of the Regional Coordinator, Primary Care, the Administrative Assistant is responsible for providing administrative/clerical/reception support for the day-to-day…
Added 1 hour ago
CB
Sales Assistant
COBS Bread
Mississauga, ON
- Full-time
As a Sales Assistant at COBS Bread, you will:
Added 1 hour ago
Assistant Manager
EssilorLuxottica Group
Kelowna, BC
The Assistant Manager assists in leading the store to success by developing a team that consistently delivers the Luxury Retail Signature Experience in order to exceed expectations in all…
Added 1 hour ago
TI
Intern - Developer
Tecsys Inc.
Remote, Canada
- Remote
Hands-on use of an AI coding assistant such as Claude Code, Kiro or Copilot
Added 1 hour ago
NS
SLT Clinical Support Worker (Speech and Language Therapy Assistant)
NHS Scotland
NS · Cape Breton, NS
- Full-time
Added 1 hour ago
NA
SLT Clinical Support Worker (Speech and Language Therapy Assistant)
NHS Ayrshire & Arran
NS · Cape Breton, NS
- Part-time
Added 1 hour ago
CP
Chief of Police
Clinton Police Department (Iowa)
Chief Mountain, AB
- Full-time
Preferred executive command experience or a Chief of Police in a comparable or smaller agency; deputy chief or assistant chief in a comparable or larger agency; or Commander, Major, or…
Added 1 hour ago
IR
Assistant Cook
Interlake-Eastern Regional Health Authority
Fisher Branch, MB
- Full-time
Under the direction of the Manager, Support Services and Cook, the Assistant Cook performs the assigned duties for the provision of regular, therapeutic and texture modified meals related…
Added 1 hour ago
CP
Chief of Police
Clinton Police Department (Iowa)
Chief Mountain, AB
- Full-time
Preferred executive command experience or a Chief of Police in a comparable or smaller agency; deputy chief or assistant chief in a comparable or larger agency; or Commander, Major, or…
Added 1 hour ago
IR
Assistant Cook
Interlake-Eastern Regional Health Authority
Beausejour, MB
- Full-time
Under the direction of the Manager, Support Services and Cook, the Assistant Cook performs the assigned duties for the provision of regular, therapeutic and texture modified meals related…
Added 1 hour ago
IR
Admitting Clerk
Interlake-Eastern Regional Health Authority
Ashern, MB
- Full-time
Medical Office Assistant / Medical Secretary Certification
Added 1 hour ago
TI
Intern - Developer
Tecsys Inc.
Montreal, QC
- Internship
Hands-on use of an AI coding assistant such as Claude Code, Kiro or Copilot
Added 1 hour ago
M
Survey Assistant
McElhanney
AB · Alberta, Canada
- Full-time
McElhanney is looking for a motivated Survey Assistant to join our Edmonton team. This is a great opportunity to begin or develop your career in surveying with an established engineering…
Added 1 hour ago
M
Survey Assistant
McElhanney
AB · Edmonton, AB
- Full-time
McElhanney is looking for a motivated Survey Assistant to join our Edmonton team. This is a great opportunity to begin or develop your career in surveying with an established engineering…

Ventum Financial

Exec Assistant & Business Coordinator, PCS

Vancouver, BC, Canada

$75,000 to $80,000 CAD / year · Full-time

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Applications open in a new tab.

Job details

Pay: $75,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Apr 30, 2027
Posting language: English
Posted: Oct 29, 2026

Original job description

Location: Vancouver, BC - in office

Reports to: SVP, Head of Private Client Services

Term: One-year contract, with an option to extend, subject to review

Annual salary: $75,000–$80,000 CAD

The Opportunity

Bring your organization, curiosity, and follow-through to a role that combines executive support with meaningful business coordination. Working closely with the Head of Private Client Services, you will support oversight and execution across a broad portfolio encompassing advisor experience, recruiting and onboarding, insurance and wealth services, marketing coordination, and business improvement initiatives. You will help connect priorities across teams, keep projects and commitments moving, and provide clear updates that support informed decisions. If you enjoy building relationships, bringing structure to busy days, and seeing work through to completion, we would welcome the opportunity to hear from you.

What You’ll Do

Manage calendars, meetings, travel, and expenses; prepare agendas, presentations, and correspondence, and coordinate follow-up.
Draft contracts and related documents using approved templates and authorized terms; coordinate reviews, approvals, signatures, and secure filing.
Keep customer relationship management (CRM) records current and coordinate recruiting meetings, pipeline updates, and next steps.
Coordinate advisor onboarding with internal partners, tracking documentation, milestones, and outstanding requirements.
Help the Head of Private Client Services and the CFO&COO maintain visibility across their areas of responsibility by coordinating cross-team priorities, maintaining project plans and action logs, following up on deadlines, and flagging issues requiring attention.
Track key performance indicators (KPIs) and prepare clear, accurate dashboards and leadership updates.
Support Vancouver marketing activities, advisor communications, materials, and event coordination in partnership with Marketing.

What You’ll Bring

Experience in executive assistance, business coordination, project administration, or a related role.
Strong organization, attention to detail, and the ability to balance priorities and follow through on commitments.
Clear written and verbal communication, a collaborative approach, and discretion with confidential information.
Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint, and comfort maintaining CRM records, spreadsheets, and reports.
Financial services experience and familiarity with contract preparation or advisor onboarding are helpful, but not essential.

Why Consider This Role?

This position offers direct collaboration with senior leadership and the opportunity to contribute across the Private Client Services business and business operation - from advisor experience and growth initiatives to insurance and wealth services, marketing coordination, and business improvements. The annual salary range is $75,000–$80,000 CAD. The role is based in Vancouver and requires working in the office.

We welcome applications from people of all genders and backgrounds and value the different experiences and perspectives each person brings. If this opportunity interests you but your experience does not match every qualification, we still encourage you to apply and share how your skills could contribute.

How to Apply

Please submit your CV and a brief cover letter of no more than one page through the application site. Use your cover letter to tell us what interests you about this opportunity and how your experience or transferable skills would help you support a senior leader across a broad business portfolio. Rather than repeating your CV, please address the following:

Your interest in the role: What appeals to you about combining executive support with business coordination across several areas of Private Client Services?
A practical example: Describe a time you managed competing priorities, coordinated work across teams, or kept a project on track. Explain your approach and the outcome, without sharing confidential information.
Relevant skills: Highlight experience with executive support, document or contract preparation, CRM maintenance, onboarding, or reporting. Focus on your strongest connections to the role; experience in every area is not required.
Your availability: Indicate your potential start date and confirm your ability to work in our Vancouver office four days per week.

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More about this job

Responsibilities

Provide executive support to the Head of Private Client Services and coordinate priorities, projects, and follow-up across teams. Maintain recruiting and onboarding records, prepare documents and leadership updates, track KPIs, and support marketing communications and events.

Requirements

Experience in executive assistance, business coordination, project administration, or a related role is sought, along with strong organization, attention to detail, communication, collaboration, and discretion. Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint is expected; financial services, contract preparation, and advisor onboarding experience are helpful but not essential.

Skills

Executive Assistance
Business Coordination
Calendar Management
Meeting Coordination
Travel Coordination
Expense Management
Document Preparation
Contract Coordination
Recruiting Coordination
Advisor Onboarding
Project Administration
KPI Tracking
Dashboard Preparation
Microsoft Office
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Private Client Services
Executive Support
Business Coordination
Project Administration
Calendar Management
Meeting Coordination
Travel Coordination
Expense Management
Contract Preparation
Document Preparation
Recruiting
Advisor Onboarding
Project Plans
Action Logs
KPI Tracking
Dashboards
Leadership Updates
Marketing Coordination
Event Coordination
Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Financial Services
Insurance Services
Wealth Services

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