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Added 12 mins ago
C
Engineering Co-Op Student
CURA
Calgary, AB
- Volunteer
…breakthrough technology from the lab to industrial scale. We are building a team of curious scientists, inventive engineers and practical problem-solvers who enjoy tackling big challenges…
Added 12 mins ago
BP
Millwright
Bora Pharmaceuticals
Mississauga, ON
- Full-time
The Maintenance Mechanic (Millwright) is responsible for preventative, predictive and routine maintenance tasks and commitment to continuous improvement of all machines and processes. The…
Added 12 mins ago
NC
Instructional Design Support
NAV CANADA
Ottawa, ON
- Full-time
The main role of the Instructional Design Support is to support the development, maintenance and production of training in accordance with the appropriate specifications. They ensure that…
Added 12 mins ago
FB
Assistant Grocery Manager
Farm Boy Inc.
Oakville, ON
- $21.5 CAD / hour
- Full-time
…standards we set long ago by making the exceptional everyday, building relationships with our customers and with each other, and finding a place where their potential meets…
Added 12 mins ago
M
Real Estate Portfolio Coordinator
Metrolinx
Toronto, ON
- Full-time
…Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s…
Added 27 mins ago
MT
Accounting Associate
Mamu Tshishkutamashutau Innu Education
Happy Valley-Goose Bay, NL
- Full-time
MTIE is committed to building a collaborative and supportive workplace where staff are empowered to contribute to the success and well-being of students and the broader Innu community.
Added 27 mins ago
MH
Certified Orthotist
Mable Health
Brandon, MB
- Full-time
Instruct patients on the limitations and proper use of orthotic devices; train patients regarding the maintenance, storing and cleaning of dispensed devices.
Added 27 mins ago
K
Operator I - Second Shift | Fixed Term 12 months
Kenvue
Guelph, ON
- Full-time
Added 27 mins ago
C
Engineering Co-Op Student
Cura
Calgary, AB
- Internship
…breakthrough technology from the lab to industrial scale. We are building a team of curious scientists, inventive engineers and practical problem-solvers who enjoy tackling big challenges…
Added 41 mins ago
NS
Dental Assistant - Oral Maxillofacial Clinic
Nova Scotia Health Authority
Halifax, NS
- Internship
Location: Central Zone, Centennial Building - QEII
Added 41 mins ago
NS
IMIT Business Analyst - HIM Coding Classification & Terminology Standards
Nova Scotia Health Authority
NS · Nova Scotia, Canada
- Full-time
The HIM Business Analyst (BA) is responsible for the gathering, testing, implementation, maintenance, and training support for coding classification and terminology standards across NS…
Added 41 mins ago
MT
Facilities Coordinator
Modern Technical Staffing Inc.
Vaughan, ON
- $70,000 to $75,000 CAD / year
- Full-time
…company, dealing with outside contractors, performing basic building maintenance and procuring…
Added 41 mins ago
CO
Manager, Transit Operations
City of Burlington
Regina, SK · Transit Operations Centre
- Full-time
…joining an innovative and progressive workplace focused on building a 21st century city that respects the diversity of our residents, visitors and employees; and prioritizes continuous…
Added 41 mins ago
Planning Administrative Clerk
County of Wellington
Guelph, ON
We are committed to building and maintaining a respectful, inclusive and equitable workplace that is representative of the community we proudly serve. The County is looking for individuals…
Added 41 mins ago
MT
Accounting Associate
Mamu Tshishkutamashutau - Innu Education
Happy Valley-Goose Bay, NL
- Full-time
MTIE is committed to building a collaborative and supportive workplace where staff are empowered to contribute to the success and well-being of students and the broader Innu community.
Added 41 mins ago
IMIT Business Analyst - HIM Coding Classification & Terminology Standards
Nova Scotia Health and IWK Health
All Locations, Nova
The HIM Business Analyst (BA) is responsible for the gathering, testing, implementation, maintenance, and training support for coding classification and terminology standards across NS…
Added 57 mins ago
National Accounts Manager
ASSA ABLOY
London, ON · Mississauga, ON
Develop strong relationships with key customer contacts including Operations, Facilities, Procurement, Maintenance, Engineering, and Construction teams.
Added 1 hour ago
CD
Property Specialist Contract to March 31, 2027
CMHA Durham
Oshawa, ON
- Full-time
- Contract
Assists the team in coordination and logistics of building projects, renovations, etc.
Added 1 hour ago
NP
Counter Sales Associate - Evergreen Opportunity
Next Plumbing and Hydronics Supply
ON · Ontario, Canada
- Full-time
Added 1 hour ago
PH
Housekeeper
Provincial Health Services Authority
Coquitlam, BC
- Temporary
Cleans, washes, and disinfects building areas such as walls, windows, ceilings, floors, carpets, air vents, furniture, mattresses, blinds, and washrooms by methods such as dusting,…
Added 1 hour ago
WB
Trail Maintenance Crew
Whistler Blackcomb
Whistler, BC
- Temporary
…discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the…
Added 1 hour ago
VH
General Handyman for renovation/repair
Vancouver Handyman Services
Delta, BC
- $36 to $40 USD / hour
- Full-time
The Contractor will need to have expertise in multiple types of home repair, maintenance and remodeling. You must have basic construction skills, be organized, and effectively communicate…
Added 1 hour ago
Dental Assistant - Oral Maxillofacial Clinic
Nova Scotia Health and IWK Health
Halifax, NS
Location: Central Zone, Centennial Building - QEII
Added 2 hours ago
SF
Solo Non-tech Founder
Solo Founders ( An Entrext Venture )
Toronto, ON · Greater Toronto Area, Canada
- Part-time
We handle bug fixes, routine maintenance, and agreed-upon small updates so you can focus on building your business rather than managing technical issues.
Added 2 hours ago
Retail Sales Associate
EssilorLuxottica Group
Kelowna, BC
The Retail Sales Associate will be responsible for providing exceptional customer service, building strong relationships with clients, and achieving sales targets. As an associate, you will…

Ventum Financial

Exec Assistant & Business Coordinator, PCS

Vancouver, BC, Canada

$75,000 to $80,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $75,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Apr 30, 2027
Posting language: English
Posted: Oct 29, 2026

Original job description

Location: Vancouver, BC - in office

Reports to: SVP, Head of Private Client Services

Term: One-year contract, with an option to extend, subject to review

Annual salary: $75,000–$80,000 CAD

The Opportunity

Bring your organization, curiosity, and follow-through to a role that combines executive support with meaningful business coordination. Working closely with the Head of Private Client Services, you will support oversight and execution across a broad portfolio encompassing advisor experience, recruiting and onboarding, insurance and wealth services, marketing coordination, and business improvement initiatives. You will help connect priorities across teams, keep projects and commitments moving, and provide clear updates that support informed decisions. If you enjoy building relationships, bringing structure to busy days, and seeing work through to completion, we would welcome the opportunity to hear from you.

What You’ll Do

Manage calendars, meetings, travel, and expenses; prepare agendas, presentations, and correspondence, and coordinate follow-up.
Draft contracts and related documents using approved templates and authorized terms; coordinate reviews, approvals, signatures, and secure filing.
Keep customer relationship management (CRM) records current and coordinate recruiting meetings, pipeline updates, and next steps.
Coordinate advisor onboarding with internal partners, tracking documentation, milestones, and outstanding requirements.
Help the Head of Private Client Services and the CFO&COO maintain visibility across their areas of responsibility by coordinating cross-team priorities, maintaining project plans and action logs, following up on deadlines, and flagging issues requiring attention.
Track key performance indicators (KPIs) and prepare clear, accurate dashboards and leadership updates.
Support Vancouver marketing activities, advisor communications, materials, and event coordination in partnership with Marketing.

What You’ll Bring

Experience in executive assistance, business coordination, project administration, or a related role.
Strong organization, attention to detail, and the ability to balance priorities and follow through on commitments.
Clear written and verbal communication, a collaborative approach, and discretion with confidential information.
Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint, and comfort maintaining CRM records, spreadsheets, and reports.
Financial services experience and familiarity with contract preparation or advisor onboarding are helpful, but not essential.

Why Consider This Role?

This position offers direct collaboration with senior leadership and the opportunity to contribute across the Private Client Services business and business operation - from advisor experience and growth initiatives to insurance and wealth services, marketing coordination, and business improvements. The annual salary range is $75,000–$80,000 CAD. The role is based in Vancouver and requires working in the office.

We welcome applications from people of all genders and backgrounds and value the different experiences and perspectives each person brings. If this opportunity interests you but your experience does not match every qualification, we still encourage you to apply and share how your skills could contribute.

How to Apply

Please submit your CV and a brief cover letter of no more than one page through the application site. Use your cover letter to tell us what interests you about this opportunity and how your experience or transferable skills would help you support a senior leader across a broad business portfolio. Rather than repeating your CV, please address the following:

Your interest in the role: What appeals to you about combining executive support with business coordination across several areas of Private Client Services?
A practical example: Describe a time you managed competing priorities, coordinated work across teams, or kept a project on track. Explain your approach and the outcome, without sharing confidential information.
Relevant skills: Highlight experience with executive support, document or contract preparation, CRM maintenance, onboarding, or reporting. Focus on your strongest connections to the role; experience in every area is not required.
Your availability: Indicate your potential start date and confirm your ability to work in our Vancouver office four days per week.

Apply About employer

More about this job

Responsibilities

Provide executive support to the Head of Private Client Services and coordinate priorities, projects, and follow-up across teams. Maintain recruiting and onboarding records, prepare documents and leadership updates, track KPIs, and support marketing communications and events.

Requirements

Experience in executive assistance, business coordination, project administration, or a related role is sought, along with strong organization, attention to detail, communication, collaboration, and discretion. Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint is expected; financial services, contract preparation, and advisor onboarding experience are helpful but not essential.

Skills

Executive Assistance
Business Coordination
Calendar Management
Meeting Coordination
Travel Coordination
Expense Management
Document Preparation
Contract Coordination
Recruiting Coordination
Advisor Onboarding
Project Administration
KPI Tracking
Dashboard Preparation
Microsoft Office
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Private Client Services
Executive Support
Business Coordination
Project Administration
Calendar Management
Meeting Coordination
Travel Coordination
Expense Management
Contract Preparation
Document Preparation
Recruiting
Advisor Onboarding
Project Plans
Action Logs
KPI Tracking
Dashboards
Leadership Updates
Marketing Coordination
Event Coordination
Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Financial Services
Insurance Services
Wealth Services

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