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Added 17 mins ago
FP
Estimator
Fast Pace Employment
Vaughan, ON
- $50,000 USD / year
- Full-time
Our Company is seeking an organized, proactive, and energetic Administrative Assistant to support our day-to-day office operations. In this on-site role, you will be the backbone of our…
Added 17 mins ago
Service Assistant, Women's Unit
Sinai Health
Toronto, ON
Sinai Health is looking for an experienced Service Assistant, Women's Unit at Mount Sinai Hospital.
Added 17 mins ago
Manager, Member Experience and Sales
Abilities Centre
Whitby, ON
You will oversee the management and monitoring of the Customer Relationship Management (C.R.M) system, ActiveNet, including membership records, account accuracy, and system processes.
Added 17 mins ago
OL
Legal Assistant
OKT Law
Toronto, ON
- Full-time
OKT is seeking a Legal Assistant to join our Toronto.
Added 32 mins ago
DS
Student Assistant
DEWALT Saudi Arabia
ON · Ontario, Canada
- Full-time
Role Description The Student Assistant role at Syntax is a full-time, on-site position based in Ontario, Canada. In this role, the Student Assistant supports project teams and internal…
Added 32 mins ago
SD
Pharmacy Data Specialist
Shoppers Drug Mart
Richmond, BC
- Full-time
As a Pharmacy Data Technician, you will use your Pharmacy Assistant expertise within the pharmacy industry to specialize in the inputting of prescriptions into MediSystem Pharmacy's…
Added 32 mins ago
SD
Pharmacy Data Specialist
Shoppers Drug Mart
Mississauga, ON
- Full-time
As a Pharmacy Data Specialist, you will use your Pharmacy Assistant expertise within the pharmacy industry to specialize in the inputting of prescriptions into MediSystem Pharmacy's…
Added 32 mins ago
SF
Program Assistant, StFX Online
St. Francis Xavier University
Antigonish, NS
- Full-time
The Centre for Online Learning & Professional Studies (StFX Online) is currently seeking a Program Assistant to aid with the delivery of various off-campus and online Education programs.…
Added 47 mins ago
AO
Administrative Assistant, Office of the AVP Research + Dean of Graduate Studies
ASSOCIATION OF INDEPENDENT COLLEGES OF ART AND DESIGN INC
Vancouver, BC
- Full-time
The Administrative Assistant provides front-line and back-end administrative support to the Office of the Associate Vice-President, Research + Dean of Graduate Studies (AVP-R + D-GS) and…
Added 1 hour ago
YO
Wellness Administrator
YMCA of Greater Toronto
Torrance, ON
- Part-time
…The position helps maintain health information and wellness records, supports camper and staff wellness, and assists with medication administration, first aid response, and wellness checks.…
Added 1 hour ago
F
Legal Assistant, Litigation
Fasken
Toronto, ON
- Full-time
Reporting jointly to the legal professionals in the share and the Manager, Legal Assistant Services in our Toronto office, the successful candidate will independently manage the daily…
Added 1 hour ago
Staff Justice of the Peace
Manitoba Justice
Winnipeg, MB
Duties include reviewing offence notices and court records, identifying procedural deficiencies, coordinating hearing dates and appearances, preparing and issuing court orders and related…
Added 1 hour ago
GL
Office Coordinator
Groupe Lemur, Inc
Montreal, QC
- Full-time
Added 1 hour ago
UO
Engineer
University of British Columbia
Kelowna, BC · UBCO | Central Heating Plant (CHP)
- $5,713 to $6,545 CAD / month
- Full-time
UBCO | Operations and Utilities | Facilities Management
Added 1 hour ago
Niagara (5) - Keyholder
Zwilling J.A. Henckels Canada Ltd
Niagara Falls, ON · Niagara-on-the-Lake, ON
Assist store management in training and supervising part-time employees.
Added 1 hour ago
WR
Trust Assistant
Whitefish River First Nation
Birch Island, ON
- Full-time
Additional training in bookkeeping, governance, or records management is an asset.
Added 1 hour ago
GS
PHARMACY COORDINATOR - FULL TIME/PERMANENT
Green Shield Canada
Burnaby, BC
- Full-time
GreenShield is seeking a Pharmacy Coordinator (known internally as Pharmacy Assistant) who is passionate about helping people, communicating clearly, and taking ownership of administrative…
Added 1 hour ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
Added 1 hour ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Identifies and corrects audit errors in the records management system
Added 1 hour ago
AC
Assistant to the Executive Assistant, Vice President, Finance and Administration (1 year)
Algonquin College of Applied Arts and Technology
Ottawa, ON
- Part-time
Assists the Executive Assistant with maintaining a variety of confidential documents, correspondence and other records for the Office of the Vice President, Finance and Administration;
Added 1 hour ago
QF
Fresh Inventory Assistant
Quik's Farm Ltd
Chilliwack, BC
- Full-time
We are currently seeking a Fresh Inventory Assistant. The ideal candidate will be familiar with inventory management systems and will ensure that fresh flower stock is organized and…
Added 1 hour ago
MU
Executive Assistant to the Vice-President, Communications
McMaster University
Hamilton, ON
- Full-time
…Communications. Reporting directly to the Vice-President, the Executive Assistant will provide high-level executive and administrative support, helping coordinate priorities, manage…
Added 1 hour ago
KL
Administration Technician
Kativik llisarniliriniq
Montreal, QC
- Full-time
Under the supervision of the Assistant-Director of Payroll, the administrative technician is responsible for:
Added 1 hour ago
MM
Executive Assistant
Monday Management
Burlington, ON
- Full-time
Monday Management is recruiting an Executive Assistant & Office Coordinator for a family-owned business.
Added 1 hour ago
SH
Rehabilitation Assistant - SMHC-Repost
Shared Health-Soins Communs
Selkirk, MB
- Full-time
…and/or Speech-Language Pathologist (SLP), the Rehabilitation Assistant (RA) performs both direct and indirect patient/resident/client care activities as determined by the specific employer.…

Ventum Financial

Exec Assistant & Business Coordinator, PCS

Vancouver, BC, Canada

$75,000 to $80,000 CAD / year · Full-time

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Applications open in a new tab.

Job details

Pay: $75,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Apr 30, 2027
Posting language: English
Posted: Oct 29, 2026

Original job description

Location: Vancouver, BC - in office

Reports to: SVP, Head of Private Client Services

Term: One-year contract, with an option to extend, subject to review

Annual salary: $75,000–$80,000 CAD

The Opportunity

Bring your organization, curiosity, and follow-through to a role that combines executive support with meaningful business coordination. Working closely with the Head of Private Client Services, you will support oversight and execution across a broad portfolio encompassing advisor experience, recruiting and onboarding, insurance and wealth services, marketing coordination, and business improvement initiatives. You will help connect priorities across teams, keep projects and commitments moving, and provide clear updates that support informed decisions. If you enjoy building relationships, bringing structure to busy days, and seeing work through to completion, we would welcome the opportunity to hear from you.

What You’ll Do

Manage calendars, meetings, travel, and expenses; prepare agendas, presentations, and correspondence, and coordinate follow-up.
Draft contracts and related documents using approved templates and authorized terms; coordinate reviews, approvals, signatures, and secure filing.
Keep customer relationship management (CRM) records current and coordinate recruiting meetings, pipeline updates, and next steps.
Coordinate advisor onboarding with internal partners, tracking documentation, milestones, and outstanding requirements.
Help the Head of Private Client Services and the CFO&COO maintain visibility across their areas of responsibility by coordinating cross-team priorities, maintaining project plans and action logs, following up on deadlines, and flagging issues requiring attention.
Track key performance indicators (KPIs) and prepare clear, accurate dashboards and leadership updates.
Support Vancouver marketing activities, advisor communications, materials, and event coordination in partnership with Marketing.

What You’ll Bring

Experience in executive assistance, business coordination, project administration, or a related role.
Strong organization, attention to detail, and the ability to balance priorities and follow through on commitments.
Clear written and verbal communication, a collaborative approach, and discretion with confidential information.
Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint, and comfort maintaining CRM records, spreadsheets, and reports.
Financial services experience and familiarity with contract preparation or advisor onboarding are helpful, but not essential.

Why Consider This Role?

This position offers direct collaboration with senior leadership and the opportunity to contribute across the Private Client Services business and business operation - from advisor experience and growth initiatives to insurance and wealth services, marketing coordination, and business improvements. The annual salary range is $75,000–$80,000 CAD. The role is based in Vancouver and requires working in the office.

We welcome applications from people of all genders and backgrounds and value the different experiences and perspectives each person brings. If this opportunity interests you but your experience does not match every qualification, we still encourage you to apply and share how your skills could contribute.

How to Apply

Please submit your CV and a brief cover letter of no more than one page through the application site. Use your cover letter to tell us what interests you about this opportunity and how your experience or transferable skills would help you support a senior leader across a broad business portfolio. Rather than repeating your CV, please address the following:

Your interest in the role: What appeals to you about combining executive support with business coordination across several areas of Private Client Services?
A practical example: Describe a time you managed competing priorities, coordinated work across teams, or kept a project on track. Explain your approach and the outcome, without sharing confidential information.
Relevant skills: Highlight experience with executive support, document or contract preparation, CRM maintenance, onboarding, or reporting. Focus on your strongest connections to the role; experience in every area is not required.
Your availability: Indicate your potential start date and confirm your ability to work in our Vancouver office four days per week.

Apply About employer

More about this job

Responsibilities

Provide executive support to the Head of Private Client Services and coordinate priorities, projects, and follow-up across teams. Maintain recruiting and onboarding records, prepare documents and leadership updates, track KPIs, and support marketing communications and events.

Requirements

Experience in executive assistance, business coordination, project administration, or a related role is sought, along with strong organization, attention to detail, communication, collaboration, and discretion. Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint is expected; financial services, contract preparation, and advisor onboarding experience are helpful but not essential.

Skills

Executive Assistance
Business Coordination
Calendar Management
Meeting Coordination
Travel Coordination
Expense Management
Document Preparation
Contract Coordination
Recruiting Coordination
Advisor Onboarding
Project Administration
KPI Tracking
Dashboard Preparation
Microsoft Office
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Private Client Services
Executive Support
Business Coordination
Project Administration
Calendar Management
Meeting Coordination
Travel Coordination
Expense Management
Contract Preparation
Document Preparation
Recruiting
Advisor Onboarding
Project Plans
Action Logs
KPI Tracking
Dashboards
Leadership Updates
Marketing Coordination
Event Coordination
Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Financial Services
Insurance Services
Wealth Services

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