Find work in Canada.

536,931 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 26 mins ago
AH
Physiotherapist I
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Part-time
…Transition Services and Specialty Programs. The Specialty Programs portfolio includes Children’s Home Care (CHC). CHC is a multidisciplinary team with RN, SW, RT, PT, OT, SLP and TAs…
Added 3 hours ago
LH
2600002890 - Executive Assistant - Chief Of Staff Office And Medical Affa
Lakeridge Health
Oshawa, ON
- Internship
The Executive Assistant serves as the administrative resource lead for the MAC and coordinates key medical governance processes and committees within the Chief of Staff's portfolio.…
Added 4 hours ago
CC
Manager – Acute Care/Emergency
Canadian College of Health Leaders - Northwestern Ontario Chapter
Rocky Mountain House, AB
- Full-time
…will be accountable for managing resources within the assigned portfolio. The Manager – Acute Care/Emergency will participate in quality management initiatives; facilitate change…
Added 5 hours ago
M
Executive Assistant
Medavie
Dartmouth, NS · NS Admin Office Dartmouth
- Full-time
…internal colleagues and external stakeholders, the Executive Assistant must be approachable, friendly, well-organized and…
Added 6 hours ago
NS
Physiotherapist - Rehabilitation Services
Nova Scotia Health Authority
New Glasgow, NS
- Full-time
…provide services anywhere within the Rehabilitation Services…
Added 6 hours ago
NS
Rehabilitation Assistant - Rehabilitation Services
Nova Scotia Health Authority
Waterford
- Full-time
Under the direction of the Manager, and under the supervision of therapists, the Rehabilitation Assistant, as an active member of the patient care team, works with individuals, families and…
Added 7 hours ago
AW
Administrative Assistant
Adamson Wealth Group
Fonthill, ON
- Full-time
Build Your Career in Wealth Management – Licensed Administrative Assistant
Added 8 hours ago
NS
Rehabilitation Assistant - Occupational Therapy
Nova Scotia Health Authority
Upper Musquodoboit, NS
- Full-time
Under the direction of the Manager, and under the supervision of therapists, the Rehabilitation Assistant, as an active member of the patient care team, works with individuals, families and…
Added 8 hours ago
NS
Rehabilitation Assistant - Rehabilitation & Supportive Care Services
Nova Scotia Health Authority
Halifax, NS
- Full-time
…department within the Rehabilitation and Supportive Care Services portfolio, and under the supervision of therapists, the Rehabilitation Assistant, as an active member of the patient care…
Added 8 hours ago
LG
Administrative Assistant
Lawen Group
Halifax, NS
- Full-time
As a cornerstone of our dynamic Head Office Team, the Administrative Assistant will be the heartbeat of our daily operations. You will provide exceptional customer service to both the…
Added 8 hours ago
CH
Physician Assistant
Covenant Health Canada
AB · Edmonton, AB
- Full-time
…individuals and families across the city and beyond. The Physician Assistant (PA) works under the supervision of a Physician and as a central member of a dynamic multidisciplinary team, the…
Added 8 hours ago
SR
Assistant Project Manager
SmartCentres REIT
Vaughan, ON
- Full-time
Job Title: Assistant Project Manager - Construction
Added 8 hours ago
NS
Administrative Assistant - Primary Health Care Network
Nova Scotia Health Authority
NS · Nova Scotia, Canada
- Full-time
Reporting to the Senior Director for Primary Health Care Network, the Administrative Assistant is responsible for providing comprehensive administrative support to the Senior Director and…
Added 8 hours ago
DP
Property Manager
Drake Property Management
Hamilton, ON
- $70,000 to $75,000 CAD / year
- Full-time
…develop their skills, and contribute to the success of the…
Added 8 hours ago
M
Administration Assistant (Contract)
Morguard
Prince George, BC
- Full-time
…integrated real estate organization, we offer exposure to a diverse portfolio that includes office, industrial, retail, and multi‑suite residential properties across North America. Our team…
Added 8 hours ago
FB
Strategic Energy Partner
Flogas Britain
Field, BC
- Full-time
…and public sector organisations across the country. Through a portfolio of trusted businesses including Flogas Britain, Certas Energy, DCC Mobility, Centreco, Next Energy, Equity Energies,…
Added 9 hours ago
S
Programmer Analyst II – Community and Connected Care
SereneAid
Fredericton, NB
- Full-time
Added 9 hours ago
BS
Assistant Director, Capital Projects
Burnaby School District - SD41
Burnaby, BC
- Full-time
Reporting to the Executive Director, Facilities and Capital Services, the Assistant Director, Capital Projects provides strategic leadership for the District's capital planning and project…
Added 9 hours ago
ND
Office Assistant - FTR - Burnaby - Onsite 1
NTT DATA North America
Burnaby, BC
- Temporary
We are currently seeking a Office Assistant - FTR - Burnaby - Onsite 1 to join our team in Burnaby, British Columbia (CA-BC), Canada (CA).
Added 9 hours ago
VF
Executive Assistant & Business Coordinator, Private Client Services
Ventum Financial
Vancouver, BC
- Contract
…Services, you will support oversight and execution across a broad portfolio encompassing advisor experience, recruiting and onboarding, insurance and wealth services, marketing…
Added 9 hours ago
FH
Business Support Assistant
Fraser Health
Surrey, BC
- Full-time
As a Business Support Assistant, you will support a fast-paced portfolio by providing a variety of business and administrative services, including support for human resources hiring…
Added 10 hours ago
OP
Assistant Deputy Minister, Physician and Provider Services
Ontario Public Service Leadership | Leadership dans la fonction publique de l’Ontario
Toronto, ON
- $201,927 to $254,396 CAD / year
- Full-time
Reporting to the Associate Deputy Minister, the Assistant Deputy Minister will provide executive leadership for the PPSD which leads the Ministry's engagement with physician and provider…
Added 10 hours ago
Assistant Site Superintendent and HSE Coordinator
Strategic Group
Edmonton, AB
Assistant Site Superintendent and HSE Coordinator - Edmonton
Added 11 hours ago
AC
Assistant Vice President, Account Executive - Private Client (Fixed term: 18 month- Contract)
Aon Corporation
Calgary, AB
- Full-time
Deliver continuous excellence in servicing an existing portfolio of clients
Added 11 hours ago
BC
Junior Accountant
Brunico Communications
Toronto, ON
- Contract
Brunico is a highly regarded b2b media company operating a portfolio of world-renowned

Ventum Financial

Executive Assistant & Business Coordinator, Private Client Services

Vancouver, BC, Canada

Contract

Apply About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: Apr 27, 2027
Posting language: English
Posted: Oct 29, 2026

Original job description

Location: Vancouver, BC - in office

Reports to: SVP, Head of Private Client Services

Term: One-year contract, with an option to extend, subject to review

Annual salary: $75,000–$80,000 CAD

The Opportunity

Bring your organization, curiosity, and follow-through to a role that combines executive support with meaningful business coordination. Working closely with the Head of Private Client Services, you will support oversight and execution across a broad portfolio encompassing advisor experience, recruiting and onboarding, insurance and wealth services, marketing coordination, and business improvement initiatives. You will help connect priorities across teams, keep projects and commitments moving, and provide clear updates that support informed decisions. If you enjoy building relationships, bringing structure to busy days, and seeing work through to completion, we would welcome the opportunity to hear from you.

What You’ll Do

Manage calendars, meetings, travel, and expenses; prepare agendas, presentations, and correspondence, and coordinate follow-up.
Draft contracts and related documents using approved templates and authorized terms; coordinate reviews, approvals, signatures, and secure filing.
Keep customer relationship management (CRM) records current and coordinate recruiting meetings, pipeline updates, and next steps.
Coordinate advisor onboarding with internal partners, tracking documentation, milestones, and outstanding requirements.
Help the Head of Private Client Services and the CFO&COO maintain visibility across their areas of responsibility by coordinating cross-team priorities, maintaining project plans and action logs, following up on deadlines, and flagging issues requiring attention.
Track key performance indicators (KPIs) and prepare clear, accurate dashboards and leadership updates.
Support Vancouver marketing activities, advisor communications, materials, and event coordination in partnership with Marketing.

What You’ll Bring

Experience in executive assistance, business coordination, project administration, or a related role.
Strong organization, attention to detail, and the ability to balance priorities and follow through on commitments.
Clear written and verbal communication, a collaborative approach, and discretion with confidential information.
Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint, and comfort maintaining CRM records, spreadsheets, and reports.
Financial services experience and familiarity with contract preparation or advisor onboarding are helpful, but not essential.

Why Consider This Role?

This position offers direct collaboration with senior leadership and the opportunity to contribute across the Private Client Services business and business operation - from advisor experience and growth initiatives to insurance and wealth services, marketing coordination, and business improvements. The annual salary range is $75,000–$80,000 CAD. The role is based in Vancouver and requires working in the office.

We welcome applications from people of all genders and backgrounds and value the different experiences and perspectives each person brings. If this opportunity interests you but your experience does not match every qualification, we still encourage you to apply and share how your skills could contribute.

How to Apply

Please submit your CV and a brief cover letter of no more than one page through the application site. Use your cover letter to tell us what interests you about this opportunity and how your experience or transferable skills would help you support a senior leader across a broad business portfolio. Rather than repeating your CV, please address the following:

Your interest in the role: What appeals to you about combining executive support with business coordination across several areas of Private Client Services?
A practical example: Describe a time you managed competing priorities, coordinated work across teams, or kept a project on track. Explain your approach and the outcome, without sharing confidential information.
Relevant skills: Highlight experience with executive support, document or contract preparation, CRM maintenance, onboarding, or reporting. Focus on your strongest connections to the role; experience in every area is not required.
Your availability: Indicate your potential start date and confirm your ability to work in our Vancouver office four days per week.

Apply About employer

More about this job

Responsibilities

Provide executive support to the Head of Private Client Services, including calendar, meeting, travel, expense, document, and follow-up coordination. Coordinate recruiting, advisor onboarding, cross-team projects, KPI reporting, and Vancouver marketing activities while tracking priorities and escalating issues.

Requirements

The role calls for experience in executive assistance, business coordination, project administration, or a related field, along with strong organization, attention to detail, communication, collaboration, discretion, and follow-through. Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint is required; financial services experience and familiarity with contract preparation or advisor onboarding are helpful but not essential.

Skills

Executive Assistance
Business Coordination
Calendar Management
Meeting Coordination
Travel Coordination
Expense Management
Document Preparation
Contract Coordination
Recruiting Coordination
Advisor Onboarding
Project Administration
Cross-Team Coordination
KPI Tracking
Dashboard Reporting
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Private Client Services
Financial Services
Executive Support
Business Coordination
Calendar Management
Meeting Coordination
Travel Coordination
Expense Management
Contract Preparation
Document Preparation
Recruiting
Advisor Onboarding
Project Plans
Action Logs
Cross-Team Priorities
Key Performance Indicators
Dashboards
Leadership Updates
Marketing Coordination
Event Coordination
Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Insurance Services
Wealth Services
Confidential Information

Report this job