Office & administration jobs in Canada

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E
Coordonnateur(trice) d’événements – Remplacement d’un congé de maternité / Event Coordinator – Replacement for Maternity Leave 12-month contract
Essentrics®
Montreal, QC
- Part-time
Added 2 hours ago
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Receptionist
GGFL
Ottawa, ON
- Full-time
Added 2 hours ago
UO
Lead Purchasing Officer
University of Ottawa
Ottawa, ON · Tabaret Hall
- Full-time
Added 2 hours ago
NL
Receptionist - Hepatitis C & Substance Use Health
North Lambton Community Health Centre
Forest, ON
- Contract
Experience in clerical support, office administration, or reception.
Added 2 hours ago
MH
Branch Buyer/Purchasing Coordinator
Marmon Holdings, Inc.
Burlington, ON
- Full-time
Education: A high school diploma is the minimum requirement. Post-secondary degree or diploma in business administration, supply chain, or commerce is preferred.
Added 2 hours ago
BC
Assistant(e) Administratif(ve) - Administrative Assistant
Bird Construction
Montreal, QC
- Full-time
Serve as the primary point of contact for general office administration and day-to-day operations.
Added 2 hours ago
MI
Medical Office Administrator
MedSleep Inc.
Port Coquitlam, BC
- $19 to $22 CAD / hour
- Full-time
Medical Office Administrator – Port Coquitlam, BC – Full-Time
Added 2 hours ago
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Coordonnateur administratif principal / Senior Administrative Coordinator
RTX
Longueuil, QC
- Full-time
Diplôme d'études collégiales et un minimum de cinq années d'expérience dans un domaine d'études pertinent, notamment l'administration, l'administration internationale, l'administration et…
Added 2 hours ago
R
Stage - Hiver 2027 - Analyste gestion des projets / Internship - Winter 2027- Project Management Analyst
RTX
Longueuil, QC
- Full-time
Added 3 hours ago
EE
Executive Assistant
Express Employment Professionals - Ottawa East
Ottawa, ON
- $70,000 to $87,000 CAD / year
- Full-time
Process travel claims, expenses, invoices, and support budget monitoring and financial administration activities
Added 3 hours ago
MS
Purchasing Manager
Mirage Screen Systems Inc.
Montreal, QC
- Full-time
…environment, you are also willing to assist with answering office phones as…
Added 3 hours ago
AM
Purchasing Supervisor
Arrow Machine And Fabrication Group
Guelph, ON
- Full-time
Added 3 hours ago
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Regulatory Affairs Specialist / Spécialiste en affaires réglementaires
Evlv
Montreal, QC
- Full-time
Added 3 hours ago
Administrative Officer
University of Guelph
Guelph, ON
Completion of a three-year college diploma in Business Administration or a related field.
Added 3 hours ago
Contract Administrator
L3Harris Technologies
Enfield, NS · Mirabel, QC
Job Schedule: Day Shift
Added 3 hours ago
EC
Administration Officer
East Coast Credit Union
Canada
- Full-time
East Coast Credit Union is seeking a Full-Time Administration Officer, Mortgages. Reporting to the Assistant Manager, Administration, the Administration Officer, Mortgages will contribute…
Added 3 hours ago
MR
Purchasing Manager
Meridia Recruitment Solutions, a KBRS Company
Dartmouth, NS
- Full-time
Added 3 hours ago
FP
Event Coordinator
FREE PEOPLE Destination Management & Events
Halifax, NS · Greater Halifax Metropolitan Area
- Full-time
Proficiency with common office and event management tools (e.g., Microsoft Office or Google Workspace; event software is an asset).
Added 3 hours ago
CO
Job ID #32330: Administrative Assistant II - Epidemiology & Wellbeing
City of Hamilton
Hamilton, ON
- Full-time
Must have a high level of accuracy and speed in preparation of written communication · Must have a demonstrated ability to work collaboratively with others, including both external and internal partners and councillors
Added 3 hours ago
CO
Job ID #32334: Administrative Secretary - Water & Wastewater Planning & Capital
City of Hamilton
Hamilton, ON
- Full-time
- Temporary
…recruitment and onboarding activities and providing general office support and performing a variety of routine administrative and clerical duties in support of departmental…
Added 3 hours ago
CO
Job ID #32236: Administrative Assistant II-Revenue Services
City of Hamilton
Hamilton, ON
- Full-time
- Temporary
Must have a high level of accuracy and speed in preparation of written communication · Must possess maturity, initiative, good judgment and the ability to mentor junior staff
Added 3 hours ago
Purchaser
Kraken Robotics Inc.
Dartmouth, NS
Kraken Robotics is currently recruiting for a Purchaser to join our Dartmouth, Nova Scotia Office.
Added 4 hours ago
HP
330-26 Communication Assistant I/Patient Registration Clerk, Regular Part-Time, St Marys
Huron Perth Healthcare Alliance
St. Marys, ON
- Part-time
Computer literate with experience in Microsoft Office applications (Word and Excel)
Added 4 hours ago
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Administrative Assistant (Mauro Family Wealth)
Wellington-Altus
Vancouver, BC
- Full-time
This posting is for an existing vacancy in Wellington-Altus’ West Vancouver office.
Added 4 hours ago
HE
Marketing Event Coordinator
Hype Events
Toronto, ON · Greater Toronto Area, Canada
- $41,000 to $45,000 CAD / year
- Full-time

Veolia | North America

Administrative Assistant

AB, Canada
Edmonton, AB, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 6, 2026
Experience: 3-4 years of professional experience working in a manufacturing environment.
Posting language: English
Posted: Nov 6, 2026

Original job description

Company Description

Veolia is a global leader in environmental services, operating across all five continents with nearly 218,000 employees. Specializing in water, energy, and waste management, Veolia Group designs and implements innovative solutions for decarbonization, depollution, and resource regeneration, supporting communities and industries in their ecological transformation. Within this framework,

Veolia's Water Technology Business brings together a dedicated team of experienced professionals committed to tackling the world’s most complex challenges related to water scarcity, quality, productivity, and energy. Together, we pursue a shared mission to create a more sustainable future.

Job Description

The Administrative Assistant serves as the primary coordinator for end-to-end order management, ensuring seamless execution from initial order entry through final delivery. This role acts as a critical liaison between customers, production teams, and internal stakeholders to facilitate timely order fulfillment while proactively identifying and resolving potential obstacles. The position requires strong organizational skills to accurately process orders, coordinate with plant operations for scheduling, and manage urgent expediting requests.

As a customer-facing representative, you will handle inquiries, resolve escalations, and maintain consistent communication to ensure exceptional service delivery. Additionally, this role encompasses mentoring new team members and spearheading process improvement initiatives to enhance operational efficiency and customer satisfaction. The ideal candidate will demonstrate excellent communication abilities, cross-functional collaboration skills, and a proactive approach to problem-solving in a fast-paced environment.

This role will report directly to the Plant Manager.

Key Characteristics

Proactive Communication Skills: Ability to anticipate issues, maintain consistent dialogue with customers and internal stakeholders, and provide timely updates throughout the order lifecycle to prevent roadblocks and manage expectations.
Cross-Functional Coordination: Strong capability to collaborate effectively across multiple departments (production, planning, sales) to ensure seamless order management from entry to delivery while balancing competing priorities.
Problem-Solving and Escalation Management: Skilled at quickly identifying obstacles, resolving customer concerns, handling urgent requests and escalations with composure, and implementing solutions that satisfy both customer needs and operational constraints.
Leadership and Continuous Improvement Mindset: Demonstrated ability to mentor and develop team members while driving process optimization initiatives that enhance efficiency, accuracy, and customer satisfaction.

Duties & Responsibilities

Process standard, complex, and key account orders accurately and efficiently in the system
Manage order-related issues and coordinate with internal teams to ensure on-time, in-full delivery to customers
Coordinate with plant/production teams to schedule and prioritize orders
Communicate proactively with customers regarding order status and potential issues
Identify and resolve potential roadblocks throughout the order fulfillment process
Collaborate with planning team to expedite urgent customer requests
Respond to customer inquiries via phone and written communication
Handle special customer queries, urgent requests, and escalations with professional and timely communication
Execute project billing activities and ensure accurate invoicing for customer accounts
Conduct root cause analysis to identify process gaps and implement improvements that enhance customer experience
Serve as gatekeeper for customer data integrity by coordinating with relevant departments to maintain accurate information in the ERP system
Contribute to IT projects and system enhancement initiatives to improve operational efficiency
Initiate and manage break-fix requests to resolve system or process issues
Lead and participate in cross-functional projects aimed at improving order management and customer service processes
Handle escalations from customers and sales team members
Provide support and assistance to key customer accounts
Train and mentor new team members on processes and procedures
Maintain regular communication with internal stakeholders throughout order lifecycle
Monitor order progress and proactively address delays or complications

Knowledge, Skills & Abilities

High level of attention to detail and documentation
Strong computer, math, and problem-solving skills
Ability to multitask and maintain focus in a fast-paced environment
Ability to work independently and make decisions and recommendations
Possess the verbal and written communication skills to proactively communicate with on-site personnel and remote team and respond to their concerns.
Ability to maintain composure during escalations and communicate complex information clearly.

Qualifications

Education & Experience

Required

Bachelor’s degree, associate degree (two-year college or technical school), or equivalent experience.
3-4 years of professional experience working in a manufacturing environment.

Preferred

Experience in Sales Force
Experience working in the chemical industry
SAP Experience

Compensation

Additional Information

The compensation range is tied to the market for similarly bench-marked roles. The range is not an absolute, but a guide, and offers will be based on the individual candidate’s knowledge, skills, experience and market conditions, as well as internal peer equity. Depending upon all the preceding considerations for the final selected individual candidate, the offer may be lower or higher than the stated range: $20-30 CAD.

Artificial Intelligence (AI) Disclosure

We do not use Artificial Intelligence (AI) to screen, assess, or select applicants for this position.

Vacancy Status

This posting is for an existing vacancy.

We realize diverse teams make smarter decisions, deliver better results, and build stronger communities. We’re an organization that champions diversity and inclusion at every rung of the ladder and are proud to be an equal opportunity workplace.

Medical, Dental, & Vision Insurance Starting Day 1!
Life Insurance
Paid Time Off
Paid Holidays
Parental Leave
401(k) Plan - 3% default contribution plus matching!
Flexible Spending & Health Saving Accounts
AD&D Insurance
Disability Insurance
Tuition Reimbursement

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of

this posting. The Company reserves the right to modify this information at any time, subject to

applicable law.

Applicants are required to be eligible to lawfully work in the U.S. immediately; employer will

not sponsor applicants for U.S. work authorization (e.g. H-1B visa) for this opportunity****

Veolia does not accept unsolicited resumes from external recruiting firms. All vendors must have

a current and fully executed MSA on file before submitting candidates. Any unsolicited resumes

and candidate profiles will be deemed the property of the company and no fee will be due.

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage customer orders from entry through delivery, coordinating with production, planning, sales, and other internal teams to support timely fulfillment. Communicate with customers, resolve inquiries and escalations, manage billing and data accuracy, and mentor colleagues while improving order-management processes.

Requirements

Requires a bachelor's degree, associate degree, or equivalent experience, along with 3–4 years of professional experience in a manufacturing environment. Candidates should have strong communication, organizational, computer, math, and problem-solving skills; Salesforce, chemical industry, and SAP experience are preferred.

Skills

Order Management
Customer Service
Cross-Functional Coordination
Proactive Communication
Problem-Solving
Escalation Management
Order Processing
Production Scheduling
Expediting
Project Billing
Invoicing
Root Cause Analysis
Process Improvement
ERP Data Integrity
Team Mentoring
Attention to Detail

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Paid Time Off
Paid Holidays
Parental Leave
401(k) Plan With Employer Matching
Flexible Spending Account
Health Savings Account
Accidental Death and Dismemberment Insurance
Disability Insurance
Tuition Reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Order Management
Manufacturing
Water Technology
Environmental Services
Customer Service
Order Processing
Order Fulfillment
Production Scheduling
Expediting
Salesforce
SAP
ERP
Project Billing
Invoicing
Customer Data Integrity
Root Cause Analysis
Process Improvement
System Enhancements
Break-Fix Requests
Cross-Functional Projects
Escalation Management
Key Account Support
Chemical Industry
Customer Communication
Team Training

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Office & administration jobs in Canada

Coordonnateur(trice) d’événements – Remplacement d’un congé de maternité / Event Coordinator – Replacement for Maternity Leave 12-month contract

Receptionist

Lead Purchasing Officer

Receptionist - Hepatitis C & Substance Use Health

Branch Buyer/Purchasing Coordinator

Assistant(e) Administratif(ve) - Administrative Assistant

Medical Office Administrator

Coordonnateur administratif principal / Senior Administrative Coordinator

Stage - Hiver 2027 - Analyste gestion des projets / Internship - Winter 2027- Project Management Analyst

Executive Assistant

Purchasing Manager

Purchasing Supervisor

Regulatory Affairs Specialist / Spécialiste en affaires réglementaires

Administrative Officer

Contract Administrator

Administration Officer

Purchasing Manager

Event Coordinator

Job ID #32330: Administrative Assistant II - Epidemiology & Wellbeing

Job ID #32334: Administrative Secretary - Water & Wastewater Planning & Capital

Job ID #32236: Administrative Assistant II-Revenue Services

Purchaser

330-26 Communication Assistant I/Patient Registration Clerk, Regular Part-Time, St Marys