Jobs in Canada

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Added 34 mins ago
RE
Director of Portfolio Finance
Rhyno Equity Group
Toronto, ON
- Full-time
Tie project billing (schedules of billings, progress draws and holdbacks) to cash so invoicing moves on time.
Added 1 hour ago
AC
Senior Manager, Assurance and Accounting
ACCA Careers
Montreal, QC
- Full-time
Accountable for engagement planning and scheduling as well as project financials (i.e., budgets, WIPS, timely billing, collection, variance recognition)
Added 1 hour ago
GE
Event Centre - Food and Beverage Supervisor
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the direction of Food and Beverage Manager; Event Supervisor duties will include, but are limited to oversees all aspects of a events, including set-up, food service, bar service and…
Added 1 hour ago
MP
Senior Manager, US Tax
Moodys Private Client
Calgary, AB
- Full-time
Utilizing the Canada US Tax Treaty to determine filing positions for cross border clients
Added 1 hour ago
M
Accounts Receivable Specialist
Maple
Toronto, ON
- Full-time
We’re looking for an Accounts Receivable Specialist to help keep Maple’s billing and collections processes accurate, timely, and well managed. You’ll work with customers and internal teams…
Added 1 hour ago
PB
Dispatch & Support Services Manager
Perimeter Bus
Vancouver, BC · Greater Vancouver Metropolitan Area
- Part-time
Perimeter Transportation is seeking an experienced, highly organized and detail-oriented Dispatch & Support Services Manager (DSSM) to join our Operations team in Richmond, BC.
Added 2 hours ago
536 - SOUTHFIELDS VILLAGE SA/EDP - Centre Supervisor
Family Day Care Services
Caledon, ON
Reporting to the Program Manager, the Supervisor is accountable to foster a positive work and early learning environment and for the day-today operations of the Centre and/or Satellite.…
Added 2 hours ago
M
Director of Cloud & Kubernetes Platform
McKesson
Mississauga, ON
- Full-time
…cloud environments, including secrets management (AWS Secrets Manager, Azure Key Vault, GCP Secret Manager), identity federation, and zero-trust…
Added 2 hours ago
OM
Manager, Media Planning
Omnicom Media
Toronto, ON
- Full-time
The role of a Media Planning Manager is to supervise and manage our integrated media planning product and assume an active role on the business. The Media Planning Manager will assist with…
Added 2 hours ago
IN
Cloud Architect
IKO North America
Mississauga, ON
- Full-time
The successful candidate must be based in Mississauga, Ontario, and work on-site
Added 2 hours ago
DM
ACCOUNT MANAGER - RETAIL, FOODSERVICE & OMNICHANNEL MARKETING
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Mississauga, ON
- Full-time
Permanent, full-time | Hybrid: minimum 3 days in office
Added 2 hours ago
FG
Project Manager
Flynn Group of Companies
Mississauga, ON
- $100,000 to $120,000 CAD / year
- Full-time
-Must have strong understanding of blueprints/specifications/contracts
Added 2 hours ago
SH
Fixed-Term Pharmacy Assistant (Markham, ON) - Onsite
Sentrex Health Solutions
Markham, ON
- Full-time
Accurate processing of prescriptions for all programs/medications, including following up on insurance billing issues with third-party payers/patient support programs.
Added 3 hours ago
Specialist, Marketing Data & Web Operations
Reliance Home Comfort
Toronto, ON
Monitor data feeds between our billing system, CRM and messaging platform, and flag issues before they affect customers.
Added 3 hours ago
AC
Manager, Assurance and Accounting
ACCA Careers
Timmins, ON
- Full-time
Make an impact with our Assurance & Accounting team as a Manager. This diverse team of professionals are dedicated to exceeding clients’ unique needs within a rapidly evolving business and…
Added 3 hours ago
H
Project Manager
Hays
Winnipeg, MB
- $130,000 to $150,000 CAD / year
- Full-time
…continues to expand, they are seeking an experienced Project Manager to lead project delivery and drive successful execution from project handover through to…
Added 3 hours ago
PC
Accounts Payable Supervisor
PwC Canada
Toronto, ON
- Full-time
…governance calls with the Offshore Accounts Payable/Inter-Territory Billing (ITB) Group, coach and guide them as well as streamline…
Added 3 hours ago
GE
Scalehouse Operator
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Windsor, ON
- Full-time
Provide accurate and efficient information for customer billing to include reports to customers and management
Added 3 hours ago
RA
Print Operations Specialist
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Toronto, ON
- Contract
Provide backfile coverage for absent coworkers and perform other duties assigned by the Lead or Manager.
Added 3 hours ago
K
Senior Media Planning Specialist
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- Full-time
…post-campaign analysis. This has flexibility for a Media Planning Manager…
Added 4 hours ago
BE
Finance Manager, M&A Integration
Bluestar Equity
Mississauga, ON
- $70,000 to $75,000 CAD / year
- Full-time
Job Title: Finance Manager, M&A Integration (Occasional travel required)
Added 4 hours ago
FS
Project Manager
Futran Solutions
Vancouver, BC
- Full-time
We’re looking for a Project Manager (Marine Projects) to join our North Vancouver team and take the helm on complex, high-impact projects from concept to completion.
Added 4 hours ago
K
Bilingual Billing Specialist, National Billing Delivery Centre
KPMG
Quebec, QC
- Full-time
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Added 4 hours ago
HM
Family Practitioner/General Practitioner
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Langley (District), BC · City of Langley, BC
- Full-time
We are currently seeking a permanent locum physician one day per week
Added 4 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…with strong leadership support from a head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under…

Veolia | North America

Administrative Assistant

AB, Canada
Edmonton, AB, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 6, 2026
Experience: 3-4 years of professional experience working in a manufacturing environment.
Posting language: English
Posted: Nov 6, 2026

Original job description

Company Description

Veolia is a global leader in environmental services, operating across all five continents with nearly 218,000 employees. Specializing in water, energy, and waste management, Veolia Group designs and implements innovative solutions for decarbonization, depollution, and resource regeneration, supporting communities and industries in their ecological transformation. Within this framework,

Veolia's Water Technology Business brings together a dedicated team of experienced professionals committed to tackling the world’s most complex challenges related to water scarcity, quality, productivity, and energy. Together, we pursue a shared mission to create a more sustainable future.

Job Description

The Administrative Assistant serves as the primary coordinator for end-to-end order management, ensuring seamless execution from initial order entry through final delivery. This role acts as a critical liaison between customers, production teams, and internal stakeholders to facilitate timely order fulfillment while proactively identifying and resolving potential obstacles. The position requires strong organizational skills to accurately process orders, coordinate with plant operations for scheduling, and manage urgent expediting requests.

As a customer-facing representative, you will handle inquiries, resolve escalations, and maintain consistent communication to ensure exceptional service delivery. Additionally, this role encompasses mentoring new team members and spearheading process improvement initiatives to enhance operational efficiency and customer satisfaction. The ideal candidate will demonstrate excellent communication abilities, cross-functional collaboration skills, and a proactive approach to problem-solving in a fast-paced environment.

This role will report directly to the Plant Manager.

Key Characteristics

Proactive Communication Skills: Ability to anticipate issues, maintain consistent dialogue with customers and internal stakeholders, and provide timely updates throughout the order lifecycle to prevent roadblocks and manage expectations.
Cross-Functional Coordination: Strong capability to collaborate effectively across multiple departments (production, planning, sales) to ensure seamless order management from entry to delivery while balancing competing priorities.
Problem-Solving and Escalation Management: Skilled at quickly identifying obstacles, resolving customer concerns, handling urgent requests and escalations with composure, and implementing solutions that satisfy both customer needs and operational constraints.
Leadership and Continuous Improvement Mindset: Demonstrated ability to mentor and develop team members while driving process optimization initiatives that enhance efficiency, accuracy, and customer satisfaction.

Duties & Responsibilities

Process standard, complex, and key account orders accurately and efficiently in the system
Manage order-related issues and coordinate with internal teams to ensure on-time, in-full delivery to customers
Coordinate with plant/production teams to schedule and prioritize orders
Communicate proactively with customers regarding order status and potential issues
Identify and resolve potential roadblocks throughout the order fulfillment process
Collaborate with planning team to expedite urgent customer requests
Respond to customer inquiries via phone and written communication
Handle special customer queries, urgent requests, and escalations with professional and timely communication
Execute project billing activities and ensure accurate invoicing for customer accounts
Conduct root cause analysis to identify process gaps and implement improvements that enhance customer experience
Serve as gatekeeper for customer data integrity by coordinating with relevant departments to maintain accurate information in the ERP system
Contribute to IT projects and system enhancement initiatives to improve operational efficiency
Initiate and manage break-fix requests to resolve system or process issues
Lead and participate in cross-functional projects aimed at improving order management and customer service processes
Handle escalations from customers and sales team members
Provide support and assistance to key customer accounts
Train and mentor new team members on processes and procedures
Maintain regular communication with internal stakeholders throughout order lifecycle
Monitor order progress and proactively address delays or complications

Knowledge, Skills & Abilities

High level of attention to detail and documentation
Strong computer, math, and problem-solving skills
Ability to multitask and maintain focus in a fast-paced environment
Ability to work independently and make decisions and recommendations
Possess the verbal and written communication skills to proactively communicate with on-site personnel and remote team and respond to their concerns.
Ability to maintain composure during escalations and communicate complex information clearly.

Qualifications

Education & Experience

Required

Bachelor’s degree, associate degree (two-year college or technical school), or equivalent experience.
3-4 years of professional experience working in a manufacturing environment.

Preferred

Experience in Sales Force
Experience working in the chemical industry
SAP Experience

Compensation

Additional Information

The compensation range is tied to the market for similarly bench-marked roles. The range is not an absolute, but a guide, and offers will be based on the individual candidate’s knowledge, skills, experience and market conditions, as well as internal peer equity. Depending upon all the preceding considerations for the final selected individual candidate, the offer may be lower or higher than the stated range: $20-30 CAD.

Artificial Intelligence (AI) Disclosure

We do not use Artificial Intelligence (AI) to screen, assess, or select applicants for this position.

Vacancy Status

This posting is for an existing vacancy.

We realize diverse teams make smarter decisions, deliver better results, and build stronger communities. We’re an organization that champions diversity and inclusion at every rung of the ladder and are proud to be an equal opportunity workplace.

Medical, Dental, & Vision Insurance Starting Day 1!
Life Insurance
Paid Time Off
Paid Holidays
Parental Leave
401(k) Plan - 3% default contribution plus matching!
Flexible Spending & Health Saving Accounts
AD&D Insurance
Disability Insurance
Tuition Reimbursement

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of

this posting. The Company reserves the right to modify this information at any time, subject to

applicable law.

Applicants are required to be eligible to lawfully work in the U.S. immediately; employer will

not sponsor applicants for U.S. work authorization (e.g. H-1B visa) for this opportunity****

Veolia does not accept unsolicited resumes from external recruiting firms. All vendors must have

a current and fully executed MSA on file before submitting candidates. Any unsolicited resumes

and candidate profiles will be deemed the property of the company and no fee will be due.

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage customer orders from entry through delivery, coordinating with production, planning, sales, and other internal teams to support timely fulfillment. Communicate with customers, resolve inquiries and escalations, manage billing and data accuracy, and mentor colleagues while improving order-management processes.

Requirements

Requires a bachelor's degree, associate degree, or equivalent experience, along with 3–4 years of professional experience in a manufacturing environment. Candidates should have strong communication, organizational, computer, math, and problem-solving skills; Salesforce, chemical industry, and SAP experience are preferred.

Skills

Order Management
Customer Service
Cross-Functional Coordination
Proactive Communication
Problem-Solving
Escalation Management
Order Processing
Production Scheduling
Expediting
Project Billing
Invoicing
Root Cause Analysis
Process Improvement
ERP Data Integrity
Team Mentoring
Attention to Detail

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Paid Time Off
Paid Holidays
Parental Leave
401(k) Plan With Employer Matching
Flexible Spending Account
Health Savings Account
Accidental Death and Dismemberment Insurance
Disability Insurance
Tuition Reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Order Management
Manufacturing
Water Technology
Environmental Services
Customer Service
Order Processing
Order Fulfillment
Production Scheduling
Expediting
Salesforce
SAP
ERP
Project Billing
Invoicing
Customer Data Integrity
Root Cause Analysis
Process Improvement
System Enhancements
Break-Fix Requests
Cross-Functional Projects
Escalation Management
Key Account Support
Chemical Industry
Customer Communication
Team Training

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Work requirements

Jobs in Canada