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Added 1 day ago
H
IT Project Manager
HrBrain
Featured · Posted directly by employer
Waterloo, ON
- $70 CAD / hour
- Contract
Coordinate and monitor vendor and partner deliverables, including commitments associated with contracts and statements of work.
Added 2 mins ago
TT
Operations Supervisor
TF Truckload & Logistics
AB · Edmonton, AB
- Full-time
Monitor operational KPIs, including on-time performance, productivity, inventory accuracy, and cost control.
Added 2 mins ago
RO
Treasury Operations Specialist
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Vancouver, BC
- $60,000 to $75,000 CAD / year
- Full-time
Monitor customer accounts and maintain accurate AR records.
Added 2 mins ago
PV
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Vaughan, ON
- Part-time
Administer and monitor anesthesia and analgesia in accordance with the veterinary scope of practice and provincial laws governing the RVT profession.
Added 2 mins ago
AS
Project Consultant
Apex Systems
Toronto, ON
- $50 to $65 CAD / hour
- Contract
Develop project and release plans, monitor progress, identify dependencies, and track deliverables through completion.
Added 2 mins ago
SB
Network Engineer
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- Contract
Monitor network performance and make recommendations based on performance analysis
Added 2 mins ago
BB
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- Full-time
Monitor inventory levels and make informed replenishment decisions
Added 2 mins ago
E
Certified Wastewater Treatment Operator
EPCOR
Canmore, AB
- Full-time
…Alberta. Reporting to the Lead Hand Operator, you will operate, monitor, troubleshoot, and optimize wastewater treatment processes while ensuring regulatory compliance, environmental…
Added 2 mins ago
NP
Senior Buyer
NFI Parts Inc
Winnipeg, MB
- Full-time
Monitor and interpret supplier performance data and KPIs, maintaining a high-performing supply base and initiating corrective actions as required
Added 2 mins ago
MC
Materials Coordinator
Motor Coach Industries
Winnipeg, MB
- $54,000 CAD / year
- Full-time
Monitor production activities to maintain the integrity of the job order and inventory files.
Added 2 mins ago
OH
IT Specialist
O'Dell HVAC Group
Ottawa, ON
- Full-time
Monitor, maintain, and troubleshoot hardware, software, network, and system performance to ensure reliable operations.
Added 2 mins ago
KC
Senior Project Manager
Keller Construction Ltd.
Calgary, AB
- $120,000 to $150,000 CAD / year
- Full-time
Monitor progress and adjust plans to address delays, risks, and changing conditions
Added 2 mins ago
LI
Senior Manager, Operations
LaSalle Intelligent Solutions
Mississauga, ON
- $115,000 to $126,000 CAD / year
- Contract
Monitor operational KPIs, including overtime and on-time delivery, and implement improvements as needed
Added 2 mins ago
AS
GIS Systems Analyst
Alquemy Search & Consulting
AB · Edmonton, AB
- Full-time
Monitor, maintain, and manage changes to systems to ensure the reliability and availability of geospatial applications and tools.
Added 2 mins ago
G
Delivery Manager, CRM & Enterprise Applications
GreenShield
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…product owners, and business stakeholders to resolve incidents, monitor service performance and costs, prioritize enhancements, and ensure our platforms continue to meet evolving business…
Added 2 mins ago
RM
Construction Leader - Borden
REDPATH MINING
Chapleau, ON
- Full-time
Monitor, assess and report construction activities to help ensure acceptable progress on the project
Added 2 mins ago
CF
Physiotherapist
Centre for Chiropractic and Sports Rehabilitation
Calgary, AB
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…Physiotherapist will also maintain accurate clinical documentation, monitor patient progress, and contribute to a positive, respectful, and safety-focused clinic…
Added 2 mins ago
BI
SAP Business Analyst – Contract Management & Demand Planning
BURGEON IT SERVICES
Toronto, ON · Greater Toronto Area, Canada
- Contract
…contract demand intake, consolidate business requirements, monitor contract status, and support procurement activities using…
Added 2 mins ago
PC
Project Accountant
Pinchin Canada
Mississauga, ON
- Full-time
Monitor work in progress by reviewing time spent on projects and the disbursements incurred
Added 2 mins ago
D-
IT Infrastructure Engineer
DSEL - David Schaeffer Engineering Ltd.
Markham, ON
- Full-time
Administer Backup & Replication, monitor backup jobs, and perform recovery and restore testing.
Added 2 mins ago
G
Senior Document Controller - Infrastructure
Graham
Calgary, AB
- Full-time
Monitor Accuracy & Reporting: Identify and resolve document discrepancies, maintain the Document Distribution Matrix, and issue required reports
Added 2 mins ago
M
Senior Health & Benefits Consultant - Calgary based position
Marsh
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- Full-time
Monitor project scope, timelines, budgets, and client satisfaction to ensure successful delivery
Added 2 mins ago
PH
Registered Nurse-Visiting
ParaMed Home Health Care
Oakville, ON
- Full-time
Executing and continuously monitor care plans
Added 2 mins ago
AS
Cloud DevOps Engineer
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Vancouver, BC
- Full-time
Monitor application and infrastructure health, investigate alerts, and resolve operational issues.
Added 2 mins ago
CC
Director Student Ministry
Connexus Church
Barrie, ON
- Full-time
Monitor ministry health and key metrics, and adjust strategy accordingly.
Added 2 mins ago
AK
Assistant Branch Manager
AIM KENNY U-PULL
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Working collaboratively with various partners to monitor and implement business processes;

Veolia | North America

Administrative Assistant (6:30am-3pm)

AB, Canada
Edmonton, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 9, 2026
Experience: 3-4 years of professional experience working in a manufacturing environment.
Posting language: English
Posted: Nov 9, 2026

Original job description

Company Description

Veolia is a global leader in environmental services, operating across all five continents with nearly 218,000 employees. Specializing in water, energy, and waste management, Veolia Group designs and implements innovative solutions for decarbonization, depollution, and resource regeneration, supporting communities and industries in their ecological transformation. Within this framework,

Veolia's Water Technology Business brings together a dedicated team of experienced professionals committed to tackling the world’s most complex challenges related to water scarcity, quality, productivity, and energy. Together, we pursue a shared mission to create a more sustainable future.

Job Description

The Administrative Assistant serves as the primary coordinator for end-to-end order management, ensuring seamless execution from initial order entry through final delivery. This role acts as a critical liaison between customers, production teams, and internal stakeholders to facilitate timely order fulfillment while proactively identifying and resolving potential obstacles. The position requires strong organizational skills to accurately process orders, coordinate with plant operations for scheduling, and manage urgent expediting requests.

As a customer-facing representative, you will handle inquiries, resolve escalations, and maintain consistent communication to ensure exceptional service delivery. Additionally, this role encompasses mentoring new team members and spearheading process improvement initiatives to enhance operational efficiency and customer satisfaction. The ideal candidate will demonstrate excellent communication abilities, cross-functional collaboration skills, and a proactive approach to problem-solving in a fast-paced environment.

This role will report directly to the Plant Manager.

Key Characteristics

Proactive Communication Skills: Ability to anticipate issues, maintain consistent dialogue with customers and internal stakeholders, and provide timely updates throughout the order lifecycle to prevent roadblocks and manage expectations.
Cross-Functional Coordination: Strong capability to collaborate effectively across multiple departments (production, planning, sales) to ensure seamless order management from entry to delivery while balancing competing priorities.
Problem-Solving and Escalation Management: Skilled at quickly identifying obstacles, resolving customer concerns, handling urgent requests and escalations with composure, and implementing solutions that satisfy both customer needs and operational constraints.
Leadership and Continuous Improvement Mindset: Demonstrated ability to mentor and develop team members while driving process optimization initiatives that enhance efficiency, accuracy, and customer satisfaction.

Duties & Responsibilities

Process standard, complex, and key account orders accurately and efficiently in the system
Manage order-related issues and coordinate with internal teams to ensure on-time, in-full delivery to customers
Coordinate with plant/production teams to schedule and prioritize orders
Communicate proactively with customers regarding order status and potential issues
Identify and resolve potential roadblocks throughout the order fulfillment process
Collaborate with planning team to expedite urgent customer requests
Respond to customer inquiries via phone and written communication
Handle special customer queries, urgent requests, and escalations with professional and timely communication
Execute project billing activities and ensure accurate invoicing for customer accounts
Conduct root cause analysis to identify process gaps and implement improvements that enhance customer experience
Serve as gatekeeper for customer data integrity by coordinating with relevant departments to maintain accurate information in the ERP system
Contribute to IT projects and system enhancement initiatives to improve operational efficiency
Initiate and manage break-fix requests to resolve system or process issues
Lead and participate in cross-functional projects aimed at improving order management and customer service processes
Handle escalations from customers and sales team members
Provide support and assistance to key customer accounts
Train and mentor new team members on processes and procedures
Maintain regular communication with internal stakeholders throughout order lifecycle
Monitor order progress and proactively address delays or complications

Knowledge, Skills & Abilities

High level of attention to detail and documentation
Strong computer, math, and problem-solving skills
Ability to multitask and maintain focus in a fast-paced environment
Ability to work independently and make decisions and recommendations
Possess the verbal and written communication skills to proactively communicate with on-site personnel and remote team and respond to their concerns.
Ability to maintain composure during escalations and communicate complex information clearly.

Qualifications

Education & Experience

Required

Bachelor’s degree, associate degree (two-year college or technical school), or equivalent experience.
3-4 years of professional experience working in a manufacturing environment.

Preferred

Experience in Sales Force
Experience working in the chemical industry
SAP Experience

Compensation

Additional Information

The compensation range is tied to the market for similarly bench-marked roles. The range is not an absolute, but a guide, and offers will be based on the individual candidate’s knowledge, skills, experience and market conditions, as well as internal peer equity. Depending upon all the preceding considerations for the final selected individual candidate, the offer may be lower or higher than the stated range: $20-30 CAD.

Artificial Intelligence (AI) Disclosure

We do not use Artificial Intelligence (AI) to screen, assess, or select applicants for this position.

Vacancy Status

This posting is for an existing vacancy.

We realize diverse teams make smarter decisions, deliver better results, and build stronger communities. We’re an organization that champions diversity and inclusion at every rung of the ladder and are proud to be an equal opportunity workplace.

Medical, Dental, & Vision Insurance Starting Day 1!
Life Insurance
Paid Time Off
Paid Holidays
Parental Leave
401(k) Plan - 3% default contribution plus matching!
Flexible Spending & Health Saving Accounts
AD&D Insurance
Disability Insurance
Tuition Reimbursement

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of

this posting. The Company reserves the right to modify this information at any time, subject to

applicable law.

Applicants are required to be eligible to lawfully work in the U.S. immediately; employer will

not sponsor applicants for U.S. work authorization (e.g. H-1B visa) for this opportunity****

Veolia does not accept unsolicited resumes from external recruiting firms. All vendors must have

a current and fully executed MSA on file before submitting candidates. Any unsolicited resumes

and candidate profiles will be deemed the property of the company and no fee will be due.

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.

Apply About employer

More about this job

Responsibilities

Manage customer orders from entry through delivery, coordinating with production, planning, sales, and other internal teams to support timely fulfillment. Communicate with customers, resolve inquiries and escalations, maintain ERP customer data, handle billing activities, and lead training and process improvement efforts.

Requirements

Requires a bachelor's degree, associate degree, or equivalent experience, along with 3–4 years of professional experience in a manufacturing environment. Strong communication, organization, computer, math, and problem-solving skills are required; Salesforce, chemical industry, and SAP experience are preferred.

Skills

Order Management
Customer Service
Cross-Functional Coordination
Production Scheduling
Order Expediting
Problem-Solving
Escalation Management
Customer Communication
Data Integrity
ERP Systems
Root Cause Analysis
Process Improvement
Project Billing
Invoicing
Team Mentoring
Attention to Detail

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Paid Time Off
Paid Holidays
Parental Leave
401(k) Plan With Employer Matching
Flexible Spending Account
Health Savings Account
Accidental Death and Dismemberment Insurance
Disability Insurance
Tuition Reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Order Management
Manufacturing
Environmental Services
Water Technology
Customer Service
Customer Accounts
Production Scheduling
Order Fulfillment
Order Expediting
ERP
SAP
Salesforce
Chemical Industry
Project Billing
Invoicing
Customer Data Integrity
Root Cause Analysis
Process Improvement
Cross-Functional Collaboration
Escalation Management
IT Projects
System Enhancements
Break-Fix Requests
Team Training
Mentoring
On-Time Delivery

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