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Added 1 min ago
CE
Plant Operator
Cenovus Energy
Sunrise
- Full-time
Reporting to the Coordinator, the Plant Operator is responsible for ensuring the safe, reliable, and efficient operation of processing equipment as required to achieve maximum throughput…
Added 1 min ago
Project Coordinator
Shawnigan Lake School
Shawnigan Lake, BC
Working closely with the Facilities Manager and the Director of Campus Operations, this role balances short-term process modernization with long-term operational support. The successful…
Added 1 min ago
TS
Christmas Kettle Assistant
The Salvation Army in Canada
St. Catharines, ON
- Full-time
Assist with overseeing the operations of the Christmas Kettle campaign including scheduling of staff and/or volunteers.
Added 1 min ago
BI
Materials Handler
Badger Infrastructure Solutions
Red Deer, AB
- Full-time
The Materials Handler is responsible for sorting, counting, picking and distributing parts within our warehouse, to our internal customers or the production floor based on Manufacturing…
Added 1 min ago
JE
Stores Attendant
Johnson Electric
Stratford, ON
- Full-time
…receiving materials, maintaining accurate inventory, serving internal customers, and coordinating urgent material requirements. Your expertise in inventory control, stockroom operations,…
Added 1 min ago
TS
Kettle Coordinator
The Salvation Army in Canada
Abbotsford, BC
- Full-time
…by helping TSA to give hope to other. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several Christmas…
Added 1 min ago
TS
Kettle Coordinator
The Salvation Army in Canada
Abbotsford, BC
- Part-time
…by helping TSA to give hope to other. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several Christmas…
Added 16 mins ago
Toolroom Attendant - VER Airport
Okanagan College
Vernon, BC
Shortlisted internal candidates must notify the current Support Staff Bargaining Chairperson and People Services if they want a Union Observer during interviews and final selection of…
Added 16 mins ago
BI
Materials Handler
Badger Infrastructure Solutions Ltd
Red Deer, AB
- Full-time
The Materials Handler is responsible for sorting, counting, picking and distributing parts within our warehouse, to our internal customers or the production floor based on Manufacturing…
Added 31 mins ago
RevOps Coordinator | Coordonnateur(trice) des opérations de revenus
Alveole
Montreal, QC
…processes, automate repetitive work, and help us build smarter internal tools as our Revenue Operations function…
Added 31 mins ago
O
Market Sales Coordinator
OPENLANE
Moncton, NB
- $40,000 to $45,000 CAD / year
- Full-time
We are seeking a Market Sales Coordinator with experience in performing thorough vehicle condition assessments, detailed documentation, and automotive data entry. You will be part of an…
Added 31 mins ago
IG
Transportation Coordinator (Night Shift)
Insight Global
East Gwillimbury, ON
- $19 to $20 CAD / hour
- Full-time
Insight Global is looking for a Transportation Coordinator (Nightshift) to join our retail client's Transportation team in the GTA for a 6 month contract. This is a fully onsite role, which…
Added 31 mins ago
RM
Clinical Nurse Specialist Navigator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
As a member of an interdisciplinary team, the coordinator supports the day-to-day operations of Patient Flow and the Ross Memorial Hospital to Home program. This role acts as a liaison…
Added 46 mins ago
RL
Ocean Export Coordinator
Rhenus Logistics
Mississauga, ON
- Full-time
Work closely with Sales, Finance, and Operations to ensure a seamless customer experience.
Added 46 mins ago
VE
Administrative Assistant
Veolia Environnement SA
Edmonton, AB
- Full-time
The Administrative Assistant serves as the primary coordinator for end-to-end order management, ensuring seamless execution from initial order entry through final delivery. This role acts…
Added 1 hour ago
UO
Assistant HR Manager
University of British Columbia
Vancouver, BC · UBCV | David Strangway Building (STRG)
- $5,692.25 to $8,179.5 CAD / month
- Full-time
…processes, and ensures consistent, efficient, and compliant HR operations across the department. The position also provides cross-functional support and coverage for other HR team members…
Added 1 hour ago
QM
Administrative Coordinator - Office & Administrative Support
Quantum Management Services Ltd.
Toronto, ON
- $38 to $42 CAD / hour
- Full-time
Position: Administrative Coordinator - Office & Administrative Support
Added 1 hour ago
CL
Maintenance Coordinator
Charger Logistics Inc.
Brampton, ON
- Full-time
…currently expanding and looking to add a motivated Maintenance Coordinator to our team based out of our Brampton…
Added 1 hour ago
BI
Procurement Manager
BASS INSTALLATION
Mississauga, ON
- Contract
Participate in the recruitment, training and mentoring of Purchasing and Inventory team, including the Driver and Warehouse Assistant, and the Logistics and Inventory Coordinator
Added 1 hour ago
UG
Commercial Relationship Coordinator
UnitedHealth Group
Richmond, BC
- Full-time
…and serve as a key liaison between Sales, Customers, Sales Operations, Contract Operations, AR and internal operations teams to support the commercial lifecycle of Enterprise Imaging…
Added 1 hour ago
CN
Environmental Field Coordinator
Canadian Natural
St. Albert, AB
- Full-time
Make your mark while you grow your career! As the Environmental Field Coordinator, you will steward environmental compliance through strategic project planning and execution; providing…
Added 1 hour ago
R
Coordonnateur administratif principal / Senior Administrative Coordinator
RTX
Longueuil, QC
- Full-time
…passagers et de marchandises aux services médicaux d’urgence, aux opérations humanitaires et à la lutte contre les feux de forêt, partout dans le…
Added 1 hour ago
CL
Sales Operations Coordinator
Clover Leaf Seafoods
Saint John, NB
- Contract
Reporting to the Director, Business Analysis / Sales Operations, the Sales & Procurement Coordinator is responsible for the coordination of international purchase orders by following the…
Added 1 hour ago
RL
Ocean Export Coordinator
Rhenus Logistics
Mississauga, ON
- Full-time
Reporting to the Branch Manager, the Ocean Export Coordinator is responsible for the end-to-end coordination of international ocean export shipments, including both FCL and LCL cargo.
Added 1 hour ago
C
Office Operations Coordinator
Collabera
Vancouver, BC
- $22 to $24 CAD / hour
- Contract
Draft and manage effective internal communications to drive an effective flow of information across the team.

Veolia | Water Tech

Administrative Assistant

AB, Canada
Edmonton, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: May 5, 2027
Experience: 3-4 years of professional experience working in a manufacturing environment.
Posting language: English
Posted: Nov 6, 2026

Original job description

Veolia is a global leader in environmental services, operating across all five continents with nearly 218,000 employees. Specializing in water, energy, and waste management, Veolia Group designs and implements innovative solutions for decarbonization, depollution, and resource regeneration, supporting communities and industries in their ecological transformation. Within this framework,

Veolia's Water Technology Business brings together a dedicated team of experienced professionals committed to tackling the world’s most complex challenges related to water scarcity, quality, productivity, and energy. Together, we pursue a shared mission to create a more sustainable future.

Job Description

The Administrative Assistant serves as the primary coordinator for end-to-end order management, ensuring seamless execution from initial order entry through final delivery. This role acts as a critical liaison between customers, production teams, and internal stakeholders to facilitate timely order fulfillment while proactively identifying and resolving potential obstacles. The position requires strong organizational skills to accurately process orders, coordinate with plant operations for scheduling, and manage urgent expediting requests.

As a customer-facing representative, you will handle inquiries, resolve escalations, and maintain consistent communication to ensure exceptional service delivery. Additionally, this role encompasses mentoring new team members and spearheading process improvement initiatives to enhance operational efficiency and customer satisfaction. The ideal candidate will demonstrate excellent communication abilities, cross-functional collaboration skills, and a proactive approach to problem-solving in a fast-paced environment.

This role will report directly to the Plant Manager.

Key Characteristics

Proactive Communication Skills: Ability to anticipate issues, maintain consistent dialogue with customers and internal stakeholders, and provide timely updates throughout the order lifecycle to prevent roadblocks and manage expectations.
Cross-Functional Coordination: Strong capability to collaborate effectively across multiple departments (production, planning, sales) to ensure seamless order management from entry to delivery while balancing competing priorities.
Problem-Solving and Escalation Management: Skilled at quickly identifying obstacles, resolving customer concerns, handling urgent requests and escalations with composure, and implementing solutions that satisfy both customer needs and operational constraints.
Leadership and Continuous Improvement Mindset: Demonstrated ability to mentor and develop team members while driving process optimization initiatives that enhance efficiency, accuracy, and customer satisfaction.

Duties & Responsibilities

Process standard, complex, and key account orders accurately and efficiently in the system
Manage order-related issues and coordinate with internal teams to ensure on-time, in-full delivery to customers
Coordinate with plant/production teams to schedule and prioritize orders
Communicate proactively with customers regarding order status and potential issues
Identify and resolve potential roadblocks throughout the order fulfillment process
Collaborate with planning team to expedite urgent customer requests
Respond to customer inquiries via phone and written communication
Handle special customer queries, urgent requests, and escalations with professional and timely communication
Execute project billing activities and ensure accurate invoicing for customer accounts
Conduct root cause analysis to identify process gaps and implement improvements that enhance customer experience
Serve as gatekeeper for customer data integrity by coordinating with relevant departments to maintain accurate information in the ERP system
Contribute to IT projects and system enhancement initiatives to improve operational efficiency
Initiate and manage break-fix requests to resolve system or process issues
Lead and participate in cross-functional projects aimed at improving order management and customer service processes
Handle escalations from customers and sales team members
Provide support and assistance to key customer accounts
Train and mentor new team members on processes and procedures
Maintain regular communication with internal stakeholders throughout order lifecycle
Monitor order progress and proactively address delays or complications

Knowledge, Skills & Abilities

High level of attention to detail and documentation
Strong computer, math, and problem-solving skills
Ability to multitask and maintain focus in a fast-paced environment
Ability to work independently and make decisions and recommendations
Possess the verbal and written communication skills to proactively communicate with on-site personnel and remote team and respond to their concerns.
Ability to maintain composure during escalations and communicate complex information clearly.

Qualifications

Education & ExperienceRequired:

Bachelor’s degree, associate degree (two-year college or technical school), or equivalent experience.
3-4 years of professional experience working in a manufacturing environment.

Preferred:

Experience in Sales Force
Experience working in the chemical industry
SAP Experience

Additional Information

Compensation:

The compensation range is tied to the market for similarly bench-marked roles. The range is not an absolute, but a guide, and offers will be based on the individual candidate’s knowledge, skills, experience and market conditions, as well as internal peer equity. Depending upon all the preceding considerations for the final selected individual candidate, the offer may be lower or higher than the stated range: $20-30 CAD.

Artificial Intelligence (AI) Disclosure:

We do not use Artificial Intelligence (AI) to screen, assess, or select applicants for this position.

Vacancy Status:

This posting is for an existing vacancy.

We realize diverse teams make smarter decisions, deliver better results, and build stronger communities. We’re an organization that champions diversity and inclusion at every rung of the ladder and are proud to be an equal opportunity workplace.

Medical, Dental, & Vision Insurance Starting Day 1!
Life Insurance
Paid Time Off
Paid Holidays
Parental Leave
401(k) Plan - 3% default contribution plus matching!
Flexible Spending & Health Saving Accounts
AD&D Insurance
Disability Insurance
Tuition Reimbursement

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of

this posting. The Company reserves the right to modify this information at any time, subject to

applicable law.

****Applicants are required to be eligible to lawfully work in the U.S. immediately; employer will

not sponsor applicants for U.S. work authorization (e.g. H-1B visa) for this opportunity****

Veolia does not accept unsolicited resumes from external recruiting firms. All vendors must have

a current and fully executed MSA on file before submitting candidates. Any unsolicited resumes

and candidate profiles will be deemed the property of the company and no fee will be due.

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.

Apply About employer

More about this job

Responsibilities

Coordinate orders from entry through delivery, working with customers, production, planning, sales, and other internal teams to support accurate, on-time fulfillment. Resolve inquiries and escalations, manage invoicing and customer data, mentor team members, and lead process and system improvements.

Requirements

Requires a bachelor’s degree, associate degree, or equivalent experience, along with 3–4 years of professional experience in a manufacturing environment. Strong communication, organization, computer, math, and problem-solving skills are required; Salesforce, chemical industry, and SAP experience are preferred.

Skills

Order Management
Customer Service
Cross-Functional Coordination
Proactive Communication
Problem-Solving
Escalation Management
Order Processing
Production Scheduling
Expediting
Invoicing
Root Cause Analysis
Process Improvement
ERP Data Integrity
Team Mentoring
Attention to Detail
Multitasking

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Paid Time Off
Paid Holidays
Parental Leave
401(k) Plan With Employer Matching
Flexible Spending Account
Health Savings Account
Accidental Death and Dismemberment Insurance
Disability Insurance
Tuition Reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Order Management
Order Entry
Order Fulfillment
Manufacturing
Plant Operations
Production Scheduling
Customer Service
Customer Inquiries
Escalation Management
Expediting
Key Accounts
Project Billing
Invoicing
ERP
Data Integrity
Salesforce
SAP
Chemical Industry
Root Cause Analysis
Process Improvement
IT Projects
System Enhancements
Break-Fix Requests
Cross-Functional Collaboration
Team Mentoring
On-Time Delivery

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