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Added 13 mins ago
S
Underwriter I (PL Mono)
SGI
Regina, SK
- Full-time
…personal lines property or auto insurance products. This role is customer-focused and looks for ways to improve the customer experience. In this role you will develop and maintain…
Added 13 mins ago
Meat - Meat Cutter
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Calgary, AB
Provide customers with friendly and professional service while preparing meat products for customer purchase and meat displays. Actively contribute to an environment of employee and…
Added 13 mins ago
Senior Insurance Advisor
Talent Acquisition Team at Westland Insurance. Text reply only.
Leduc, AB
Strong technical knowledge and confidence handling more complex client needs, with the ability to provide tailored coverage recommendations
Added 13 mins ago
JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
Aurora, ON
Keep the store running smoothly and ensure your team provides outstanding customer service;
Added 13 mins ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Pointe-Claire, QC
…runs smoothly and that your team provides the best possible customer service. When you’re working as acting manager, your tasks will include meeting overall goals, maintaining our corporate…
Added 13 mins ago
MANAGER
Boutique La Vie En Rose
Pointe-Claire, QC
…runs smoothly and that your team provides the best possible customer service. Your role will involve meeting overall objectives and maintaining our corporate standards for customer service,…
Added 13 mins ago
MANAGER
Boutique La Vie En Rose
Rosemère, QC
…runs smoothly and that your team provides the best possible customer service. Your role will involve meeting overall objectives and maintaining our corporate standards for customer service,…
Added 13 mins ago
Master Electrician
Reliance Home Comfort
Sudbury, ON · Greater Sudbury, ON
Represent Reliance in a professional, courteous and customer service oriented manner on each and every call.
Added 13 mins ago
CONSEILLER.ÈRE À LA VENTE
Boutique La Vie En Rose
Brossard, QC
You listen to customers’ needs to provide exceptional customer service;
Added 13 mins ago
SEASONAL SALES ASSOCIATE
Boutique La Vie En Rose
Brossard, QC
You listen to customers’ needs to provide exceptional customer service;
Added 13 mins ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Winnipeg, MB
…runs smoothly and that your team provides the best possible customer service. When you’re working as acting manager, your tasks will include meeting overall goals, maintaining our corporate…
Added 13 mins ago
KEY HOLDER
Boutique La Vie En Rose
Saint-Bruno, QC
Recognition program for years of service; Innovation program to encourage idea sharing;
Added 13 mins ago
Production Technician
Prysmian
Oshawa, ON
…procedures to reduce impacts to the environment. Maintains quality service by following EHC standards and ISO…
Added 13 mins ago
Application Support Specialist, Information and Communications Technology
University of Saskatchewan
Saskatoon, SK
Nature of Work: The application support specialist provides operational and technical support for curriculum, learning management, assessment, and related technology systems within the…
Added 13 mins ago
BV
ASSISTANT MANAGER
Bikini Village
La Trinité-des-Monts, QC
- Full-time
…runs smoothly and that your team provides the best possible customer service. When you’re working as acting manager, your tasks will include meeting overall goals, maintaining our corporate…
Added 13 mins ago
BV
KEY HOLDER
Bikini Village
Saint-Bruno, QC
- Full-time
Recognition program for years of service; Innovation program to encourage idea sharing;
Added 13 mins ago
BV
KEY HOLDER
Bikini Village
Saguenay, QC · Chicoutimi, QC
- Part-time
Recognition program for years of service; Innovation program to encourage idea sharing;
Added 13 mins ago
LS
Power BI Developer
LeverageTek Staffing Solutions
Ottawa, ON
- Contract
LeverageTek is actively seeking a Bilingual Power BI Report and Dashboard Developer for a contract running through April 30, 2027, with its Ottawa-based customer.
Added 13 mins ago
T
System Engineer II - FTT
TransLink
Vancouver, BC · Greater Vancouver, BC
- $100,080 to $150,120 CAD / year
- Temporary
Provides senior level of engineering expertise to integrated system-related projects that support transportation service delivery in an integrated, multi-modal environment.
Added 13 mins ago
BV
SEASONAL SALES ASSOCIATE
Bikini Village
Brossard, QC
- Full-time
You listen to customers’ needs to provide exceptional customer service;
Added 13 mins ago
GD
Director, Operations and Strategic Initiatives
Gestion de risques VSR Canada Inc.
Montreal, QC
- $130,000 to $140,000 CAD / year
- Full-time
- Coordinate employees, managers, technical personnel, and external service providers to achieve agreed project objectives.
Added 13 mins ago
BV
CONSEILLER.ÈRE À LA VENTE
Bikini Village
Brossard, QC
- Part-time
You listen to customers’ needs to provide exceptional customer service;
Added 13 mins ago
K
Field Operations Manager - High Voltage Testing Services
Kinectrics
Toronto, ON · Etobicoke, ON
- Full-time
…priorities, operational planning, and field execution across all service…
Added 13 mins ago
BV
ASSISTANT MANAGER
Bikini Village
Winnipeg, MB
- Full-time
…runs smoothly and that your team provides the best possible customer service. When you’re working as acting manager, your tasks will include meeting overall goals, maintaining our corporate…
Added 28 mins ago
Data Systems Officer
Durham College
Oshawa, ON
and customer service functions of the GETSET program. The position is solely

Veolia | Water Tech

Administrative Assistant

AB, Canada
Edmonton, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: May 5, 2027
Experience: 3-4 years of professional experience working in a manufacturing environment.
Posting language: English
Posted: Nov 6, 2026

Original job description

Veolia is a global leader in environmental services, operating across all five continents with nearly 218,000 employees. Specializing in water, energy, and waste management, Veolia Group designs and implements innovative solutions for decarbonization, depollution, and resource regeneration, supporting communities and industries in their ecological transformation. Within this framework,

Veolia's Water Technology Business brings together a dedicated team of experienced professionals committed to tackling the world’s most complex challenges related to water scarcity, quality, productivity, and energy. Together, we pursue a shared mission to create a more sustainable future.

Job Description

The Administrative Assistant serves as the primary coordinator for end-to-end order management, ensuring seamless execution from initial order entry through final delivery. This role acts as a critical liaison between customers, production teams, and internal stakeholders to facilitate timely order fulfillment while proactively identifying and resolving potential obstacles. The position requires strong organizational skills to accurately process orders, coordinate with plant operations for scheduling, and manage urgent expediting requests.

As a customer-facing representative, you will handle inquiries, resolve escalations, and maintain consistent communication to ensure exceptional service delivery. Additionally, this role encompasses mentoring new team members and spearheading process improvement initiatives to enhance operational efficiency and customer satisfaction. The ideal candidate will demonstrate excellent communication abilities, cross-functional collaboration skills, and a proactive approach to problem-solving in a fast-paced environment.

This role will report directly to the Plant Manager.

Key Characteristics

Proactive Communication Skills: Ability to anticipate issues, maintain consistent dialogue with customers and internal stakeholders, and provide timely updates throughout the order lifecycle to prevent roadblocks and manage expectations.
Cross-Functional Coordination: Strong capability to collaborate effectively across multiple departments (production, planning, sales) to ensure seamless order management from entry to delivery while balancing competing priorities.
Problem-Solving and Escalation Management: Skilled at quickly identifying obstacles, resolving customer concerns, handling urgent requests and escalations with composure, and implementing solutions that satisfy both customer needs and operational constraints.
Leadership and Continuous Improvement Mindset: Demonstrated ability to mentor and develop team members while driving process optimization initiatives that enhance efficiency, accuracy, and customer satisfaction.

Duties & Responsibilities

Process standard, complex, and key account orders accurately and efficiently in the system
Manage order-related issues and coordinate with internal teams to ensure on-time, in-full delivery to customers
Coordinate with plant/production teams to schedule and prioritize orders
Communicate proactively with customers regarding order status and potential issues
Identify and resolve potential roadblocks throughout the order fulfillment process
Collaborate with planning team to expedite urgent customer requests
Respond to customer inquiries via phone and written communication
Handle special customer queries, urgent requests, and escalations with professional and timely communication
Execute project billing activities and ensure accurate invoicing for customer accounts
Conduct root cause analysis to identify process gaps and implement improvements that enhance customer experience
Serve as gatekeeper for customer data integrity by coordinating with relevant departments to maintain accurate information in the ERP system
Contribute to IT projects and system enhancement initiatives to improve operational efficiency
Initiate and manage break-fix requests to resolve system or process issues
Lead and participate in cross-functional projects aimed at improving order management and customer service processes
Handle escalations from customers and sales team members
Provide support and assistance to key customer accounts
Train and mentor new team members on processes and procedures
Maintain regular communication with internal stakeholders throughout order lifecycle
Monitor order progress and proactively address delays or complications

Knowledge, Skills & Abilities

High level of attention to detail and documentation
Strong computer, math, and problem-solving skills
Ability to multitask and maintain focus in a fast-paced environment
Ability to work independently and make decisions and recommendations
Possess the verbal and written communication skills to proactively communicate with on-site personnel and remote team and respond to their concerns.
Ability to maintain composure during escalations and communicate complex information clearly.

Qualifications

Education & ExperienceRequired:

Bachelor’s degree, associate degree (two-year college or technical school), or equivalent experience.
3-4 years of professional experience working in a manufacturing environment.

Preferred:

Experience in Sales Force
Experience working in the chemical industry
SAP Experience

Additional Information

Compensation:

The compensation range is tied to the market for similarly bench-marked roles. The range is not an absolute, but a guide, and offers will be based on the individual candidate’s knowledge, skills, experience and market conditions, as well as internal peer equity. Depending upon all the preceding considerations for the final selected individual candidate, the offer may be lower or higher than the stated range: $20-30 CAD.

Artificial Intelligence (AI) Disclosure:

We do not use Artificial Intelligence (AI) to screen, assess, or select applicants for this position.

Vacancy Status:

This posting is for an existing vacancy.

We realize diverse teams make smarter decisions, deliver better results, and build stronger communities. We’re an organization that champions diversity and inclusion at every rung of the ladder and are proud to be an equal opportunity workplace.

Medical, Dental, & Vision Insurance Starting Day 1!
Life Insurance
Paid Time Off
Paid Holidays
Parental Leave
401(k) Plan - 3% default contribution plus matching!
Flexible Spending & Health Saving Accounts
AD&D Insurance
Disability Insurance
Tuition Reimbursement

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of

this posting. The Company reserves the right to modify this information at any time, subject to

applicable law.

****Applicants are required to be eligible to lawfully work in the U.S. immediately; employer will

not sponsor applicants for U.S. work authorization (e.g. H-1B visa) for this opportunity****

Veolia does not accept unsolicited resumes from external recruiting firms. All vendors must have

a current and fully executed MSA on file before submitting candidates. Any unsolicited resumes

and candidate profiles will be deemed the property of the company and no fee will be due.

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.

Apply About employer

More about this job

Responsibilities

Coordinate orders from entry through delivery, working with customers, production, planning, sales, and other internal teams to support accurate, on-time fulfillment. Resolve inquiries and escalations, manage invoicing and customer data, mentor team members, and lead process and system improvements.

Requirements

Requires a bachelor’s degree, associate degree, or equivalent experience, along with 3–4 years of professional experience in a manufacturing environment. Strong communication, organization, computer, math, and problem-solving skills are required; Salesforce, chemical industry, and SAP experience are preferred.

Skills

Order Management
Customer Service
Cross-Functional Coordination
Proactive Communication
Problem-Solving
Escalation Management
Order Processing
Production Scheduling
Expediting
Invoicing
Root Cause Analysis
Process Improvement
ERP Data Integrity
Team Mentoring
Attention to Detail
Multitasking

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Paid Time Off
Paid Holidays
Parental Leave
401(k) Plan With Employer Matching
Flexible Spending Account
Health Savings Account
Accidental Death and Dismemberment Insurance
Disability Insurance
Tuition Reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Order Management
Order Entry
Order Fulfillment
Manufacturing
Plant Operations
Production Scheduling
Customer Service
Customer Inquiries
Escalation Management
Expediting
Key Accounts
Project Billing
Invoicing
ERP
Data Integrity
Salesforce
SAP
Chemical Industry
Root Cause Analysis
Process Improvement
IT Projects
System Enhancements
Break-Fix Requests
Cross-Functional Collaboration
Team Mentoring
On-Time Delivery

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