IT Project Manager

IT Project Manager 

Victoria, BC, Canada - Hybrid – 1 day onsite per week 

Contract Duration: 12 months 

Hours: 7 hours per day | 5 days per week 

Total Business Days: 260 

Work Arrangement: Primarily remote, with onsite attendance in Victoria approximately one day per week. The candidate must also be available to attend urgent or time-sensitive in-person meetings within one business day of notice. 

The Project Manager – IT (Level 2) will support the planning, coordination, execution, monitoring, and delivery of IT-related projects.

The successful candidate will be responsible for coordinating project activities, managing schedules and deliverables, monitoring risks and issues, facilitating communication among stakeholders, and ensuring that project objectives are delivered within agreed timelines and scope.

The Project Manager will work closely with business stakeholders, technical teams, project sponsors, vendors, and other relevant parties to support effective project governance and successful implementation of assigned initiatives.

ESSENTIAL FUNCTIONS

Project Planning and Management 

Develop and maintain project plans, schedules, milestones, resource plans, and delivery timelines.

Coordinate project activities from initiation through planning, execution, monitoring, and closure.

Define project scope, objectives, deliverables, dependencies, and success criteria in consultation with relevant stakeholders.

Monitor project progress and ensure that activities remain aligned with approved plans and priorities.

Stakeholder and Team Coordination 

Work with business stakeholders, technical teams, management, vendors, and other project participants to coordinate project activities.

Facilitate project meetings, planning sessions, status reviews, and stakeholder discussions.

Maintain effective communication between business and technical teams.

Identify stakeholder concerns and coordinate appropriate follow-up actions.

Risk, Issue and Change Management 

Identify, assess, document, and monitor project risks, assumptions, issues, and dependencies.

Develop mitigation and contingency plans to address project risks.

Maintain issue logs and ensure timely escalation and resolution of critical matters.

Coordinate change requests and assess their potential impact on scope, schedule, resources, and deliverables.

Project Monitoring and Reporting 

Prepare regular project status reports, progress updates, dashboards, and management summaries.

Monitor project milestones, deliverables, resource utilization, and schedule performance.

Communicate project delays, risks, and significant changes to appropriate stakeholders.

Maintain accurate project documentation and records.

Budget and Resource Coordination 

Support project budget monitoring and resource planning activities.

Track project expenditures, resource allocation, and forecast requirements as applicable.

Coordinate with project sponsors and relevant teams to address resource constraints and delivery dependencies.

Vendor and Delivery Coordination 

Coordinate with external vendors, consultants, and implementation partners where applicable.

Monitor assigned deliverables and ensure that agreed timelines and expectations are communicated.

Support coordination of testing, implementation, deployment, and project handover activities where applicable.

Project Governance and Documentation 

Ensure that project activities follow applicable organizational policies, procedures, governance standards, and reporting requirements.

Maintain project plans, meeting minutes, decision logs, action registers, risk registers, and other project documentation.

Support project reviews, governance meetings, and project closure activities.

STANDARD EXPECTATIONS

Complies with organizational policies, procedures, project governance requirements, and confidentiality standards.

Communicates clearly and professionally with business stakeholders, technical teams, management, vendors, and other project participants.

Develops constructive and cooperative working relationships with internal and external stakeholders.

Demonstrates accountability, initiative, sound judgment, and a results-oriented approach.

Maintains accurate project records and provides timely status updates.

Manages multiple priorities and deliverables within established timelines.

Adapts to changing project requirements, business priorities, and stakeholder expectations.

Maintains confidentiality when handling government, financial, business, and other sensitive information.

EDUCATION / EXPERIENCE / SKILL REQUIREMENTS

Bachelor's degree in Information Technology, Computer Science, Business Administration, Project Management, Engineering, or a related discipline is preferred. The original RFP must be checked for mandatory education requirements.

Demonstrated experience managing or coordinating IT-related projects.

Experience developing and maintaining project plans, schedules, milestones, deliverables, and status reports.

Experience coordinating cross-functional business and technical teams.

Knowledge of project management methodologies, frameworks, and delivery practices.

Experience with project risk management, issue resolution, change management, and stakeholder communication.

Strong written and verbal communication skills, including the ability to prepare project documentation and management reports.

Ability to facilitate meetings, coordinate action items, and follow up with stakeholders.

Strong organizational, analytical, problem-solving, and time-management skills.

Ability to manage multiple tasks and project priorities simultaneously.

Experience working in a government, public-sector, financial services, banking, or treasury environment would be an advantage.

Experience with project management tools such as Microsoft Project, Microsoft Excel, SharePoint, Jira, or similar platforms would be beneficial.

Flexible work from home options available.