Junior Administrative Assistant
- AB, Canada
- Edmonton, AB, Canada
Contract
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Job details
- Job type
- Contract
- Apply by
- Experience
- Minimum 2 years of experience in each of the following:
- Posting language
- English
- Posted
Original job description
ob Title: Junior Administrative Assistant
Location: Edmonton, Alberta (Onsite – 5 Days/Week)
Contract: 6 Months (Extension up to 12 Months)
Job Description:
Key Responsibilities:
- Manage and track Action Requests (ARs), including grant-related requests using ARTS.
- Process invoices using 1GX and maintain accurate financial records and Excel trackers.
- Proofread, format, and edit Word documents using Microsoft Word and Adobe Acrobat Pro.
- Maintain physical and electronic records using information and document management systems, including SharePoint.
- Manage emails, tasks, calendars, and meetings using Microsoft Outlook.
- Prepare correspondence, reports, memos, and other administrative documents.
- Handle inquiries, coordinate meetings, book rooms, and perform scanning, copying, filing, and records management.
- Prioritize multiple tasks, meet deadlines, and maintain confidentiality and accuracy.
Mandatory Requirements:
- High School Diploma/GED.
- Minimum 2 years of experience in each of the following:
- Adobe Acrobat Pro or similar PDF editing software.
- Records and information management, including physical and electronic document lifecycle management.
- Proofreading and formatting Word documents in a professional setting.
- Microsoft Outlook for email, task, and calendar management.
- Strong Microsoft Office skills, particularly Word and Excel.
- Excellent organizational, communication, time management, research, and attention-to-detail skills.
- Ability to work independently, prioritize workloads, and manage administrative requests.
Nice to Have:
- Post-secondary education in Office Administration.
- 2+ years of financial reporting, invoice processing, and financial data validation using Excel.
- 2+ years of SharePoint-based records/document management.
- 2+ years of experience handling work requests through ticketing systems or email.
- 2+ years of relevant administrative experience.
More about this job
Responsibilities
Track action requests, process invoices, maintain financial records and trackers, and manage physical and electronic records. Prepare and edit administrative documents, manage email and calendars, coordinate meetings, respond to inquiries, and complete general office and records-management tasks.
Requirements
A high school diploma or GED and at least two years of experience in PDF editing, records and information management, professional Word document proofreading and formatting, and Outlook email, task, and calendar management are required. Candidates should have strong Word and Excel skills, excellent organizational and communication abilities, and the ability to work independently, prioritize requests, and maintain accuracy and confidentiality.
Skills
- Records Management
- Document Management
- Proofreading
- Document Formatting
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Adobe Acrobat Pro
- SharePoint
- Invoice Processing
- Financial Recordkeeping
- Action Request Tracking
- Calendar Management
- Meeting Coordination
- Time Management
- Attention to Detail
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Finance & Accounting
- Government & Public Sector
Keywords
- Action Requests
- Action Request Tracking System (ARTS)
- 1GX
- Invoice Processing
- Financial Records
- Financial Data Validation
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Adobe Acrobat Pro
- SharePoint
- Records and Information Management
- Document Lifecycle Management
- Electronic Records
- Physical Records
- Proofreading
- Document Formatting
- Email Management
- Task Management
- Calendar Management
- Meeting Coordination
- Correspondence
- Reports
- Memos
- Ticketing Systems
- Confidentiality
- Administrative Support