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Versaterm

Senior Manager, Payroll and People Operations

Ottawa, ON, Canada

Posting language: English
Posted: Sep 24, 2026

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Original job description

The Company

Versaterm is a PE-backed, high-growth SaaS company building a fully integrated platform across the entire public safety ecosystem - dispatch, law enforcement, forensics, courts, and beyond. We've grown through strategic acquisitions and deep product investment. What connects all of it is a single purpose: give public safety agencies the tools and insights to make better decisions in high-stakes moments.

When a 911 call is answered, a detective investigates a case, or a forensic lab processes evidence, there's a good chance our software is working behind the scenes. That's been true for over four decades.

AI is central to where we're going. Not as a feature but as core infrastructure. We're embedding intelligence directly into the workflows our customers rely on every day, and we're doing it alongside them. Our customers tell us what the mission demands. We build what answers it.

This work attracts a specific kind of person - someone who wants to be pushed by great people, build things that outlast a sprint cycle, and go home knowing the work connected back to something real.

The Role

The Senior Manager, Payroll and People Operations is a hands-on leader who owns payroll, benefits, leaves, compensation, and HR operations across Versaterm's U.S., Canadian, and Quebec entities. This role combines close, working oversight of payroll - able to personally step in and run a pay cycle when needed - with building a reliable, well-run People Operations function and a structured, well-managed approach to compensation and benefits. AI is a standard part of how this role gets work done, the same way it's used across the organization today. Reporting to the CHRO, the Senior Manager leads execution, day-to-day program management, and compliance accountability across the full scope of the role.

What You Do

Payroll Leadership

Own accurate, timely payroll processing - semi-monthly for U.S. and Canadian entities, biweekly for Quebec - including ad hoc payments, commissions, and bonuses.

Maintain the ability to personally step in and run a full payroll cycle in any entity; this is a working leadership role, not a purely administrative one.

Ensure compliance with federal, state, provincial, and Quebec-specific payroll tax regulations, including statutory and year-end filings (e.g., W-2s, T4s, T4As, RL-1s, T2200s), and maintain accurate state/provincial tax registrations and agency accounts.

Act as data steward and primary partner to the payroll vendor (ADP) and own the Employer of Record (EOR) relationship (Rippling) for countries outside of North America;

Support payroll and benefits integration for newly acquired entities as needed.

Own payroll budgeting, forecasting, and internal controls - including recurring data validation and audit practices - and document processes to reduce key-person dependencies.

Benefits & Leave Program Ownership

Own the benefits program - health insurance, retirement plans, and related offerings - including plan design, vendor/broker strategy, renewals, rates, administrative standards, and escalation for vendors and third-party administrators.

Own the leave management program end-to-end: policy design, jurisdictional compliance, and personal ownership of complex or high-risk cases.

Ensure benefits and leave administration comply with applicable regulations - including ACA, ERISA, COBRA, FMLA, ADA, and Section 125, and Canadian/Quebec equivalents (ESA, EI, CPP, CNESST) - as well as privacy requirements for employee health information.

Lead annual open enrollment across US and Canadian entities, including employee communications, education, and enrollment support in collaboration with benefits brokerages.

HR Operations & Systems

Own the HRIS (BambooHR) as system administrator, ensuring data integrity, clean workflows, and reliable reporting.

Own People & Culture policy and compliance programs ensuring they are effective, well-documented, and audit-ready.

Drive continuous improvement in HR service delivery, standardizing processes and closing gaps in the employee and manager experience.

Use AI as a standard working tool across the role - for payroll and benefits analysis, compensation modeling, policy drafting, and reporting.

Governance & Reporting

Oversee recordkeeping and retention for payroll, benefits, and HR files in line with privacy requirements.

Manage budgets across payroll, benefits, and HR operations, monitoring and reconciling spend.

Support internal and external audits related to payroll, benefits, and HR operations.

Support required workforce reporting (e.g., EEO-1) by maintaining accurate job classification data.

Compensation & Total Rewards

Administer and maintain the compensation framework - pay bands, job classification, and market benchmarking - in partnership with the CHRO.

Support the annual compensation cycle, including budget planning, calibration, and recommendations for new hires, promotions, and equity adjustments.

Ensure compensation practices comply with pay equity and pay transparency requirements across applicable jurisdictions.

People Leadership

Manage, coach, and develop a team across payroll and People & Culture operations, acting as both a player and a coach, and support team member professional growth.

Partner cross-functionally with Finance, HR Business Partners, IT, and the CHRO.

Provide front-line and escalated support to employees on payroll, benefits, leave, and compensation matters.

Model discretion and confidentiality in handling sensitive employee and compensation information.

Other Duties as Required

Perform other related duties as assigned to support team objectives, departmental needs, and overall organizational priorities.

What You Bring

Bachelor's degree in Human Resources, Business Administration, Finance, or a related field preferred; PLP or CPP designation, or actively working toward one.

10+ years of progressive payroll, benefits, and HR operations experience, including multi-entity, cross-border (U.S./Canada) operations; Quebec payroll experience is a strong asset.

A minimum of 3-5 years of demonstrated people leadership experience

In-depth knowledge of U.S. and Canadian payroll, tax, and benefits regulations, and familiarity with pay equity and pay transparency requirements.

Working knowledge of compensation practices and benchmarking, or strong aptitude and motivation to build this capability.

Experience owning or administering an HRIS (BambooHR or similar); comfortable as a technical system owner, not just an end user.

Familiarity with Employer of Record (EOR) arrangements (Rippling or similar) and job classification/FLSA exemption analysis is an asset.

A genuine, daily user of AI tools (Claude, Copilot) in your own work - for research, drafting, analysis, and problem-solving. AI should already be part of how you work, not something you're learning on the job.

Prior experience operating as both a player and a coach - comfortable personally executing a payroll run, not just managing others who do.

Strong vendor management and project management skills.

High degree of discretion and professionalism in handling confidential payroll, benefits, and compensation information.

Excellent communication and organizational skills; able to manage several complex priorities simultaneously under deadline pressure.

AI is central to how Versaterm builds and delivers solutions for our customers. Within Talent Acquisition, we use AI-enabled tools to support certain aspects of the recruitment process, helping our team work more efficiently and spend more time connecting with great talent. AI supports our work, but all hiring and employment decisions are made by people.

Versaterm is an equal opportunity employer and is committed to equity, diversity, inclusion, and a barrier-free workplace. Accommodations are available upon request throughout all stages of the recruitment process and apply to the terms and conditions of employment. For more information, please contact info@versaterm.com.

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More about this job

Responsibilities

Lead payroll, benefits, leave, compensation, and HR operations across U.S., Canadian, and Quebec entities, including hands-on payroll execution, compliance, vendor relationships, and HRIS administration. Manage and develop the People Operations team, oversee budgets and audits, and partner with the CHRO and cross-functional teams to improve programs and employee support.

Requirements

Requires 10+ years of progressive payroll, benefits, and HR operations experience, including cross-border U.S. and Canadian operations, plus 3–5 years of people leadership; Quebec payroll experience is an asset. A bachelor's degree is preferred, along with payroll certification or progress toward one, strong regulatory and vendor-management knowledge, HRIS ownership experience, and practical daily use of AI tools.

Skills

Payroll Processing
U.S. And Canadian Payroll Compliance
Quebec Payroll
Benefits Administration
Leave Management
Compensation Management
HR Operations
HRIS Administration
ADP
BambooHR
Employer Of Record Management
Vendor Management
People Leadership
Payroll Budgeting And Forecasting
Audit And Internal Controls
AI Tools

Benefits

Health Insurance
Retirement Plans

Visa sponsorship

Not detected in the job text

Keywords

Versaterm
SaaS
Payroll
ADP
Rippling
BambooHR
Employer Of Record
U.S. Payroll
Canadian Payroll
Quebec Payroll
Payroll Tax Compliance
W-2
T4
T4A
RL-1
T2200
Benefits Administration
Leave Management
ACA
ERISA
COBRA
FMLA
ADA
Section 125
CNESST
Compensation Framework
Pay Equity
Pay Transparency
HRIS
EEO-1

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