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Added 4 mins ago
Data Engineer (Databricks) - Consultant
Deloitte
Toronto, ON
Full-time
…as the largest 100% Canadian-owned and operated professional services firm in our country, we are proud to work alongside our clients to make a positive impact for all…
Added 4 mins ago
Consultant/ Senior Consultant - SAP Signavio & Business Transformation
Deloitte
Toronto, ON
Full-time
…as the largest 100% Canadian-owned and operated professional services firm in our country, we are proud to work alongside our clients to make a positive impact for all…
Added 4 mins ago
Business Analyst
Raymond James Ltd.
Vancouver, BC
Full-time
This commitment to technology excellence supports Raymond James' mission to deliver superior financial services and maintain a competitive edge in the industry.
Added 4 mins ago
Finance Project Manager
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Contract
This is a senior Finance Transformation Project Manager role with Banking client in Montreal, focused on improving and digitizing Finance & Tax processes.
Added 4 mins ago
Senior Director - Transaction Services
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Full-time
Identify and develop market opportunities, build prospective client relationships, and lead proposal preparation for Transaction Services engagements.
Added 4 mins ago
Microsoft Dynamics 365 Finance Consulting Manager
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Added 4 mins ago
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This position is part of the Engineering and Technical Services function and is responsible for supporting preventive maintenance, repairs, technical operations, operational excellence, and…
Added 6 mins ago
Proposal Specialist
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Customize resumes, project descriptions, and corporate content to create tailored submissions that resonate with client needs and priorities.
Added 6 mins ago
Senior Consultant, Application Development
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…outcomes. As a Senior Consultant, Application Development, you'll lead the design and delivery of enterprise-grade AI solutions, including our generative AI platforms and CIBC AI…
Added 6 mins ago
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Added 6 mins ago
Corporate HRBP
Mattr
Vaughan, ON
…meaningful HR projects? As the HR Business Partner, Corporate Services, you will serve as the dedicated HR partner for corporate functions including Finance, IT, Legal, Supply Chain,…
Added 6 mins ago
Pursuit Manager, Buildings
Stantec
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Full-time
…the Building’s growth team, sector leaders, account managers, project managers, and strategic pursuit teams, the role drives early and sustained engagement in the pursuit lifecycle - from…
Added 6 mins ago
Lead Electrical Engineer - Substation
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This role offers the opportunity to lead complex substation projects, support utility and renewable energy clients, and play a key role in expanding our presence in Canada. You will provide…
Added 20 mins ago
Senior Full Stack Developer .NET, C#, Angular, React
Rose International
AB · Edmonton, AB
Full-time
…program review and digital transformation projects across the client. The Full Stack Developers will work as part of cross-functional program review or product delivery teams. These teams,…
Added 22 mins ago
Specialist, Operational Policy Analysis
CMHC - SCHL
Toronto, ON · Ottawa, ON · Montreal, QC · Vancouver, BC · Halifax, NS · Calgary, AB
…and development of information, analysis and recommendations; lead or act as a member of a multi-disciplinary team; lead the conceptualization, development and implementation of new and/or…
Added 22 mins ago
Assistant Vice President Shelf Management Solutions & Accounts
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Toronto, ON · Greater Toronto Area, ON
Other
…December 31, 2025. It offers financial planning and investment services to over two million Canadians through IG Wealth Management and Mackenzie…
Added 22 mins ago
Team Lead, Advertising Project Management
HelloKindred
Toronto, ON
$60 to $64 CAD / hour
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Our client in the global professional services industry is looking for a Team Lead, Advertising Project Management (both online and offline ads), to lead a team of 6–12 Ads Packages Project…
Added 35 mins ago
Specialist, Procurement Intel CSO Projects
Hays
Toronto, ON
$100,000 to $110,000 CAD / year
Full-time
Our client is a global mining company dedicated to safely producing nickel, copper, cobalt, and platinum group metals - critical resources powering the world’s energy transition.
Added 36 mins ago
Senior Manager, Loyalty Engagement (Toronto, ON)
Scotiabank
Toronto, ON
…clients - using loyalty as a commercial lever to drive profitable client behaviours (primacy, spend, deposit and balance growth, product adoption, digital adoption and retention) rather…
Added 36 mins ago
Senior IT Consultant and Lead, Client Experience - Alberta or British Columbia
IX Solutions Ltd.
Remote, Canada
$90,000 to $115,000 CAD / year
Full-time · Remote
The Senior IT Consultant and Lead, Client Experience understands the challenges clients consistently face and collaborates with client stakeholders and other IX Solutions employees to make…
Added 50 mins ago
Health and Safety Specialist
Archaeological Research Associates Ltd.
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Full-time
Location: Hybrid (Remote/Home Office, Hamilton or Kitchener ARA office, and project sites throughout Ontario)
Added 51 mins ago
Senior Project Manager
EnVision Consultants Ltd.
Pickering, ON · Mississauga, ON · Newmarket, ON
$90,000 to $120,000 CAD / year
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As a Senior Project Manager, you will play a pivotal role in driving project success and fostering a collaborative environment. You will lead cross-functional project teams, navigate…
Added 51 mins ago
Specialist, Campaigns
World Wildlife Fund Canada
Toronto, ON · Ottawa, ON · Montreal, QC
Full-time
…field, including fundraising, special events planning and/or project management in a non-profit and 3+ years of relevant experience in the fundraising/advancement field or equivalent…
Added 51 mins ago
Vice President, Portfolio Analytics
The Citco Group Limited
Toronto, ON
Full-time
…products in many currencies traded across global markets, and to lead the build-out of a structured, high-performing client service model across the US book. The individual's duties will…
Added 1 hour ago
Manager, Global Event
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Toronto, ON
Contract
Coordinate and lead project team meetings to ensure scheduling, operational and production timelines and deliverables are met through the event project lifecycles

Vertex Resource Group

Proposal Coordinator

Sherwood Park, AB, T8H 0G2, Canada

Posting language: English
Posted: Sep 23, 2026

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Original job description

VERSATILITY. EXPERTISE.

With these two words, Vertex makes the promise that we will always be versatile in developing solutions to our clients’ unique needs and that we will always demonstrate expertise in our designated fields.

Vertex is a leading North American provider of environmental services, assisting clients in achieving their development goals through our versatile suite of services. From the initial site selection, consultation and regulatory approval, through the construction, operation and maintenance phases, to conclusion and environmental cleanup, Vertex offers a diverse range of services throughout the life cycle of our clients’ projects.

OVERVIEW

Vertex is currently accepting applications for one full-time, permanent Proposal Coordinator to support our Business Development team in the preparation, editing, and coordination of proposals, bids, qualification packages, and technical reports.

This posting is open to candidates across a range of experience - from recent graduates to seasoned proposal professionals. The level of the role and starting responsibilities will be tailored to the successful candidate’s background and demonstrated skills.

CANDIDATE QUALIFICATIONS

Diploma or degree in Business, Marketing, Communications, English, Science, Office Administration, or a related field; recent graduates are encouraged to apply, and equivalent experience will be considered.
0–5 years of experience in proposal coordination, technical writing, business development, marketing, or a related role - the level of hire will match the successful candidate’s experience.
Exceptional written and verbal communication skills, with strong editing and proofreading ability.
Comfortable with, or eager to learn, AI tools and other technology platforms to support proposal work.
Proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook).
Strong attention to detail, time management, and the ability to manage multiple deadlines at once.
Ability to work independently and collaboratively, and to gather information from busy subject matter experts.
Environmental, engineering, oil & gas, or infrastructure experience in Western Canada is an asset.
Experience with document management, CRM, or proposal management systems is an asset.

CORE COMPETENCIES

Proposal and project coordination
Writing, editing, and proofreading
Deadline and time management
Stakeholder coordination
Attention to detail and organization
Adaptability to new technology, including AI tools
Problem solving and initiative
Professional judgment and discretion

KEY RESPONSIBILITIES

Coordinate the end-to-end proposal process - timelines, deliverables, reviews, approvals, and submissions - for RFPs, RFQs, EOIs, and other solicitations.
Review solicitation documents to identify requirements, deadlines, evaluation criteria, and submission procedures.
Develop and maintain proposal schedules, compliance matrices, action-item trackers, and submission checklists.
Lead or coordinate development of proposal components, including Statements of Qualifications (SOQs), technical resumes, project examples/case studies, biographies, budgets and estimate templates, and scheduling tools.
Draft, edit, format, and proofread proposal content, working with subject matter experts and project managers to gather accurate, timely input.
Partner with the corporate marketing team to incorporate messaging, project descriptions, and supporting materials, and to develop marketing tools by industry and service line.
Coordinate auxiliary resources (diagrams, GIS graphics, interactive materials) with other specialists as needed.
Use AI tools and other current technology platforms to enhance and streamline proposal creation.
Contribute to go/no-go evaluation of RFP/RFQ opportunities to help prioritize business development effort.
Coordinate internal reviews, incorporate feedback, and maintain version control.
Support the development and upkeep of proposal content libraries, templates, resumes, and other reusable materials.
Assist with proposal presentations, interview prep, and related business development activities.
Provide general administrative support to the Business Development team.
Identify and recommend improvements to proposal processes, templates, and tools.
Maintain confidentiality of sensitive company and client information.

LOCATION

This position is based out of our Sherwood Park, AB office.

WHAT WE OFFER

Competitive compensation, commensurate with education and experience
A comprehensive benefits package
Opportunities for professional growth - from entry-level through senior proposal roles
A collaborative and supportive team environment
Exposure to a variety of projects, clients, and industries

APPLY NOW

With a track record of success, Vertex provides a fast-paced environment where people thrive. We recognize that each member brings a valuable skill set to the Vertex team and we make health, safety and community well-being a priority by supporting numerous endeavors at each of our locations across North America.

At Vertex, we value teamwork through collaboration and provide support across the entire organization.

*We would like to thank all applicants for their interest in this position, however only those selected for interviews will be contacted*

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More about this job

Responsibilities

Coordinate the end-to-end proposal process including timelines, deliverables, and submissions for various solicitations. Draft, edit, and format proposal content while collaborating with subject matter experts and the marketing team.

Requirements

Requires a diploma or degree in a relevant field and 0-5 years of experience in proposal coordination or a related role. Candidates must possess exceptional communication skills and proficiency in Microsoft Office.

Skills

Proposal coordination
Technical writing
Editing
Proofreading
Time management
Microsoft Office
AI tools
Project coordination
Stakeholder coordination
Attention to detail
Communication skills
Document management
CRM
Budgeting
Scheduling

Benefits

Competitive compensation
Professional growth opportunities

Visa sponsorship

Not detected in the job text

Keywords

Proposal Coordinator
Business Development
RFP
RFQ
EOI
Technical Writing
Marketing
Microsoft Office
AI Tools
CRM
Document Management
Environmental Services
Project Management
Compliance
Stakeholder Management
Editing
Proofreading
Budgeting
Scheduling
Infrastructure
Oil & Gas
Engineering
Proposal Management
Version Control
Administrative Support

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