Project Specialist
- Ottawa, ON, K1A 1J2, Canada
- Toronto, ON, M5J 2M2, Canada
- Montreal, QC, H2Z 0C2, Canada
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Job details
- Experience
- 3–5 years of experience in project management or a related field.
- Posting language
- English
- Posted
Original job description
The role
We are seeking a skilled Project Specialist to lead small to medium-scale initiatives and support the team in managing larger projects from launch to completion. The ideal candidate will have strong leadership, communication, reporting, and organizational skills to ensure projects are delivered on time, within scope, and within budget.
The responsibilities
- Support project controls team reporting and various obligations, including quarterly and monthly reports, leadership team updates, and events.
- Coordinate and communicate with different working groups and stakeholders to gather and plan activities, identify interdependencies, report on progress, and work closely with project managers when required
- Collaborate with stakeholders to define and lead the scope, objectives, and deliverables of small to medium-scale projects.
- Prepare project charters and develop project plans, budgets, and resource requirements.
- Monitor project progress and follow reporting, governance, and escalation processes as needed.
- Facilitate risk management identification and mitigation exercises, and report accordingly.
- Ensure compliance with project management methodologies and best practices.
- Lead or participate in post-project reviews and lessons-learned sessions.
- Foster a collaborative team environment that encourages innovation and efficiency.
The requirements
- Bachelor’s degree in Project Management, Business Administration, Engineering, or a related field.
- 3–5 years of experience in project management or a related field.
- Certification from the Project Management Institute (PMI) (CAPM or PMP), Agile certification (Scrum Master), or equivalent is an asset. (A commitment to obtaining a related certification within six months of starting is acceptable.)
- Proficiency with at least one project management software (e.g., Microsoft Project, Planner, Oracle Primavera).
- Strong leadership, problem-solving, and analytical skills.
- Excellent communication and interpersonal skills.
- Bilingual (French and English), spoken and written (an asset)
- Ability to work in a fast-paced environment and manage multiple projects simultaneously.
More about this job
Responsibilities
The Project Specialist will lead small to medium-scale initiatives while supporting the project controls team with reporting and stakeholder coordination. Responsibilities include defining project scope, developing project plans, monitoring progress, and facilitating risk mitigation exercises.
Requirements
Candidates must hold a bachelor's degree in a relevant field and possess 3–5 years of project management experience. Proficiency in project management software and strong leadership and communication skills are required, with professional certifications considered an asset.
Skills
- Project management
- Leadership
- Communication
- Reporting
- Organizational skills
- Stakeholder management
- Risk management
- Project planning
- Budgeting
- Resource management
- Microsoft Project
- Planner
- Oracle Primavera
- Problem-solving
- Analytical skills
- Interpersonal skills
Visa sponsorship
Not detected in the job text
Categories
- Management & Leadership
- Administrative
- Consulting
Keywords
- Project Specialist
- Project Management
- Project Controls
- Reporting
- Stakeholder Management
- Project Charters
- Project Plans
- Budgeting
- Resource Requirements
- Governance
- Risk Management
- Mitigation
- Compliance
- Post-project Reviews
- Lessons-learned
- Microsoft Project
- Planner
- Oracle Primavera
- PMI
- CAPM
- PMP
- Agile
- Scrum Master
- Leadership
- Analytical Skills
- Communication
- Interpersonal Skills
- Business Administration
- Engineering