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Added 1 day ago
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Driver-DZ-L2, Class 3
Battlefield Equipment Rentals
Halifax, NS
- Full-time
Inspect loads and equipment during deliveries and report any damages or issues to the manager promptly.
Added 2 days ago
Durham- Parts Coordinator
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…ensuring timely, cost-effective supply of materials to support fleet operations. The position involves coordinating with vendors, technicians, and managers, processing purchase orders,…
Added 2 days ago
System Specialist II (Field Technician, Building Automation Systems) – Southwestern Ontario
Siemens
Cambridge, ON · Hamilton, ON · Kitchener, ON · London, ON · Oakville, ON · Windsor, ON
…and troubleshooting tasks for systems installed jobs. This position has the responsibility of providing guidance to contractors and direction to subcontractors. You will act as an external…
Added 2 days ago
TC
Heavy Equipment Mechanic Shop Foreman (421A, 310T)
Toromont Cat
Toronto, ON
- Full-time
Position: Heavy Equipment Mechanic Shop Foreman
Added 2 days ago
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- Full-time
As a permanent full-time Order Selector on night shift, you will be required to ship on average of 1,600 cases per shift, with each case weighing an average of 25 pounds, up to a maximum of…
Added 3 days ago
Site Manager, Sheriff Services (Staff Sergeant)
The Government of Nova Scotia
Halifax, NS
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Added 4 days ago
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Sr. Advisor - Legacy Fleet , Electrical Engineering
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Added 4 days ago
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Added 4 days ago
Vehicle Assessor
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Edmonton, AB
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Halton- Purchasing Coordinator
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Halton Hills, ON
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Added 4 days ago
Senior Advisor Reliability Electrical
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Added 4 days ago
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Sales Estimator / Project Manager (Abbotsford, BC)
Norland
Abbotsford, BC
- Full-time
The role is a permanent, full-time position with a typical salary range of $85,000-125,000 per annum. The starting salary will be based on the successful candidate’s competencies, including…
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Crane & Rigging Supervisor (Prince George, BC)
Sterling Crane
Prince George, BC
- Full-time
JOB TYPE: Permanent full-time hourly unionized position. The successful applicant must be willing to join IUOE Local 115.
Added 4 days ago
Project Coordinator, Maintenance Centres Modernization
VIA Rail Canada
Toronto, ON
…services and infrastructure? From our new ultramodern train fleet to ongoing improvement of our infrastructure, we’re building the future of transportation in Canada. Working for VIA Rail…
Added 5 days ago
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- Full-time
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Shift Supervisor - Day Shift A
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- Full-time
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Engineer, Vehicle Systems
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Markham District - DZ Swing Driver
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Office Administrator
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Added 6 days ago
RS
Warehouse Janitor Day Shift Sunday - Wednesday
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Solid Waste Disposal Supervisor
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Whether you see yourself in sales, business development, customer service, retail management, or operations, as a manager in training, you can count on a career path with a clear beginning…
Added 6 days ago
RS
Warehouse Janitor Day Shift Sunday - Wednesday
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Winnipeg, MB · CAN - Winnipeg MB Gamble Pl
- Full-time
For almost 100 years, Ryder has provided customers around the world with integrated transportation, logistics, and supply chain management solutions that enhance the way they do business.…

VIA Rail Canada

Project Coordinator, Maintenance Centres Modernization

Toronto, ON, M5J 1E7, Canada

Annual Salary / Hourly Rate : $56,566 - $70,708

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Job details

Pay: Annual Salary / Hourly Rate : $56,566 - $70,708
Apply by: Oct 26, 2026
Posting language: English
Posted: Oct 20, 2026

Original job description

Reference Number : 1481

Status : Permanent - Full-time

Annual Salary / Hourly Rate : $56,566 - $70,708

Number of positions to be filled : 1

Application Deadline : 10/25/2026

Did you know that VIA Rail is carrying out ambitious projects to modernize its services and infrastructure? From our new ultramodern train fleet to ongoing improvement of our infrastructure, we’re building the future of transportation in Canada. Working for VIA Rail is being a part of a collective effort in sustainable mobility.

Reporting to the Facility Infrastructure Program Manager, the Coordinator’s primary responsibility will be to provide administrative support to the Maintenance Centers Modernization (MCM) team and it’s management members. The Project Coordinator will support contract administration and delivery support for the infrastructure program throughout design, construction, commissioning, handover, and warranty activities across a large national infrastructure portfolio. The ideal candidate will have a strong foundation in executive support, a proactive attitude and the ability to manage constantly shifting priorities in a fast-paced and dynamic environment. Responsibilities include collection, reviewing, and tracking of technical documentation, closeout packages, and project deliverables.

RESPONSIBILITIES

Review and Coordinate Financial Controls.

Support the process of financial management, including budget control, forecasting, change management, cash flow, and payments.

Verify invoices, quotations, and supporting documentation for completeness, accuracy, and alignment with contract terms, purchase orders, and approved project budgets.

Track invoice approvals, payment status, and cost commitments while maintaining financial records and supporting monthly reporting activities.

Support vendor management including contract and scope management, schedule control, and procurement processes.

Liaise with contractors, vendors, procurement, and finance teams to resolve discrepancies, obtain required documentation, and ensure timely processing of financial transactions.

Manage Technical Deliverables

Coordinate collection, review, and tracking of technical documentation, project deliverables, design submittals and closeout packages.

Maintain design submittal systems and ensure records are current, accurate, and accessible.

Track submissions, revisions, approvals, rejections, and project milestones.

Conduct the prioritization, distribution and follow-up of incoming correspondence, maintaining consistent communication with the involved parties.

Maintain project records, correspondence logs, action trackers, and implementation documentation.

Coordinate Contractors, Consultants, Stakeholders & Meetings.

Support communication and coordination between contractors, consultants, operational stakeholders, and project teams.

Organize meetings; prepare agendas, attend meetings, take minutes and ensure follow-up on action items.

Ensure technical information and documentation is communicated effectively to all project participants.

Coordinate Team and Project-Related Events

Coordinate stakeholder workshops, project site tours, and milestone events across multiple project teams, contractors, consultants, and stakeholders.

Manage event communications, invitations, agendas, presentations, and follow-up actions to ensure participants are informed and objectives are achieved.

Track event budgets, vendor requirements, and associated administrative activities while maintaining accurate records and supporting post-event reporting.

Support the inter-provincial matrix Team on other administrative and project tasks as required.

WHAT WE ARE LOOKING FOR

1-5 years supporting capital infrastructure programs within active rail and transit environments.

A degree in an appropriate field is required.

Experience supporting infrastructure activities within active operational environments.

Bilingualism (English and French) is an asset.

Proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Knowledge of deliverable management, and project reporting processes.

Strong organizational, coordination, and administration skills.

Ability to work effectively with contractors, consultants, operational stakeholders, and project teams

Superior verbal and written communication skills.

Detail oriented, ability to easily multi-task, prioritize and execute multiple concurrent activities with diligence and attention to detail.

Maintains professionalism and discretion when handling confidential information.

Strong problem-solving and critical-thinking skills with the ability to identify risks, evaluate options, and recommend practical solutions.

At VIA Rail, we are proud to be an employment-equity employer and we strive to form teams that reflect the diversity of Canadian society. We aim to remove barriers to employment accessibility and aspire to provide an inclusive and equitable work environment where everyone is valued, regardless of their identity or differences, to enable them to reach their full potential.

If you need assistance in making the recruitment process or the position you are applying for more accessible, please let us know. Alternate arrangements may be offered to individuals who request them at any stage of the recruitment process. All information received in relation to arrangements will be kept confidential.

Note that we will only contact those who are selected for an interview.

oin our 3,000 other employees in helping provide Canadians with a safe, accessible, environmentally sustainable way to travel!

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More about this job

Responsibilities

The Project Coordinator provides administrative and financial support to the Maintenance Centers Modernization team, including contract administration and technical documentation management. They also coordinate meetings, events, and communications between contractors, consultants, and internal stakeholders.

Requirements

Candidates must have 1-5 years of experience supporting capital infrastructure programs within active rail or transit environments. A degree in an appropriate field is required, along with proficiency in Microsoft Office and strong organizational skills.

Skills

Contract administration
Financial management
Budget control
Project coordination
Technical documentation
Vendor management
Procurement processes
Microsoft Office Suite
Infrastructure project support
Stakeholder management
Reporting
Risk identification
Critical thinking
Communication
Organizational skills
Multi-tasking

Visa sponsorship

Not detected in the job text

Keywords

Capital infrastructure
Rail
Transit
Contract administration
Financial controls
Budgeting
Forecasting
Change management
Procurement
Vendor management
Technical documentation
Project deliverables
Design submittals
Closeout packages
Stakeholder management
Project milestones
Microsoft Office
Reporting
Risk management
Infrastructure
Construction
Commissioning
Handover
Warranty activities
Sustainable mobility

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