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Added 2 hours ago
C
Associate Insurance Advisor
Co-operators
Yellowknife, NT
- Full-time
The Associate Insurance Advisor II is a key player in the support and development of the agency operation primarily through sales and service. This role utilizes a broad knowledge of The…
Added 2 hours ago
M
Actuarial Specialist (Associate) – Retirement & Health Benefits
Mercer
Montreal, QC
- Other
We are seeking an Actuarial Specialist (Associate) – Retirement & Health Benefits to join our Global Actuarial Services Delivery (GSD Canada) team at Marsh, People and Investments.
Added 3 hours ago
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Brokerage Customer Service Associate
UPS
Fredericton, NB
- Full-time
UPS is looking for a detail-oriented and customer-focused Customs Brokerage Associate to support our Brokerage and International operations team. In this role, you will facilitate customs…
Added 3 hours ago
FB
Associate Graphic Designer
Forbidden Bike Company
Cumberland, BC
- Full-time
Forbidden Bike Company is growing and looking to add a Full Time Associate Graphic Designer to the team! Our ideal candidate will have a graphic design background and related education, and…
Added 3 hours ago
OJ
Lead Associate – Strategic Finance Advisory
Oliver James
NB · New Brunswick, Canada
- Full-time
If you answered YES, then you should probably read on! – We are partnered with a leading Single Client Advisory firm, who are looking for External Auditors who want to gain exposure, to a…
Added 3 hours ago
OJ
Managing Associate – Strategic Finance Advisory
Oliver James
NB · New Brunswick, Canada
- Full-time
If you answered YES, then you should probably read on! – We are partnered with a leading Single Client Advisory firm, who are looking for External Auditors who want to gain exposure, to a…
Added 3 hours ago
U
Brokerage Customer Service Associate
UPS
Fredericton, NB
- Full-time
UPS is looking for a detail-oriented and customer-focused Customs Brokerage Associate to support our Brokerage and International operations team. In this role, you will facilitate customs…
Added 4 hours ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel jour
Shoppers Drug Mart
Montreal, QC
- Part-time
Saluer le client rapidement et recueillir les renseignements sur l’ordonnance conformément aux normes.
Added 4 hours ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Montreal, QC
- Part-time
Saluer le client rapidement et recueillir les renseignements sur l’ordonnance conformément aux normes.
Added 4 hours ago
VP
Business Center Support Team Associate - Toronto
Vialto Partners
Toronto, ON
- Full-time
Added 4 hours ago
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MAC Manager
Cushman & Wakefield
Markham, ON
- Full-time
resource planning, project delivery, financial oversight, service quality, ad client communication. The MAC Managers partners with
Added 4 hours ago
CC
Commercial Services Associate
Cambrian Credit Union
Winnipeg, MB
- Full-time
Cambrian Credit Union is seeking a Commercial Services Associate to join our Business Services team.
Added 5 hours ago
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Associate Director Loan Syndications
ATB
Calgary, AB
- Full-time
The Associate Director Loan Syndications is a key role within our Capital Markets division, responsible for the structuring, pricing, execution, and distribution of syndicated loan…
Added 5 hours ago
S
Seasonal Associate
sephora.com
Ottawa, ON
- $19.2 to $22.6 CAD / hour
- Full-time
As a Seasonal Associate, you’ll be responsible for providing an outstanding client experience by supporting both store operations and onstage service during peak business moments. You’ll…
Added 5 hours ago
A
Sales & Service Lead (Full-Time) - Carrefour Laval
ALO
Laval, QC
- Full-time
Continue to build the client relationship daily with our customers
Added 5 hours ago
A
Sales & Service Lead (Full-Time) - Carrefour Laval
ALO
Laval, QC
- Full-time
Continue to build the client relationship daily with our customers
Added 5 hours ago
A
Sales Associate (Full-Time) - Carrefour Laval
ALO
Laval, QC
- Full-time
The Sales Associate works to achieve store sales goals by setting the ALO experience & Brand Mission standard. Creating an authentic, organic experience of excellence for every guest…
Added 6 hours ago
T
Customer Experience Associate
TD
Prince George, BC
- Part-time
…future today and apply for the position of a Customer Experience Associate. We are expecting an all-around champion who can understand customer needs and advise best suited banking…
Added 6 hours ago
A
Sales Associate (Full-Time) - Carrefour Laval
ALO
Laval, QC
- Full-time
The Sales Associate works to achieve store sales goals by setting the ALO experience & Brand Mission standard. Creating an authentic, organic experience of excellence for every guest…
Added 6 hours ago
C
Private Banking Associate
CIBC
London, ON
- Full-time
You will provide administrative and sales support to one or more Private Banking Advisors. As a Private Banking Associate, you will provide exceptional service to Private Banking clients by…
Added 7 hours ago
EG
Event Producer - Hybrid (Project-Based)
Encore Global
Brampton, ON
- Full-time
…program, oversee show staff, forge positive relationships with client and verify final billing. The Event Producer is responsible for creating a Scope of Work relevant to the event in…
Added 7 hours ago
EG
Stage Manager - Hybrid
Encore Global
Brampton, ON
- Part-time
…from inception to invoicing. The Stage Manager acts as the Client’s primary point of contact as it relates to the run of the show when a Producer is not involved. The Stage Manager reports…
Added 7 hours ago
TS
Associate, Business Development
TalentSphere Staffing Solutions
Vancouver, BC
- Full-time
Our client is an innovative, commercial-stage life sciences company developing diagnostic solutions to support earlier identification and management of autoimmune and inflammatory diseases.…
Added 7 hours ago
A
AI Architect, Manager
Avanade
Toronto, ON
- Full-time
…work together to design a specific AI solution that fits a client’s environmental requirements. The AI Architect takes ownership of technology related aspects of AI across the Microsoft…
Added 7 hours ago
PA
Digital Marketing Associate
PKF ANTARES
Toronto, ON
- Full-time
PKF Antares is seeking a motivated and creative Digital Marketing Associate to join our Toronto office. In this hands-on role, you will support the execution of our digital marketing,…

Vialto Partners

Business Center Support Team Associate - Toronto

Toronto, ON, Canada

Compensation Range: CAD $50,000 - $60,000 · Full-time

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Job details

Pay: Compensation Range: CAD $50,000 - $60,000
Job type: Full-time
Posting language: English
Posted: Oct 26, 2026

Original job description

Business Center Support Team Associate - Toronto

Join the leader in global work. Vialto helps leading organizations identify, develop, and execute their workforce priorities with confidence. Our practice areas include global tax, immigration, rewards, advisory and Vialto private, and our team is the gold standard in navigating the complexities of cross-border compliance, and workforce strategies. We look for people our clients and assignees can count on to thoughtfully deliver clear solutions to complex problems.

To be the best in the business, we cultivate a dynamic, highly collaborative culture that fuels the growth of our people. We invite you to inquire boldly, learn deeply, and grow endlessly with us. You’ll work alongside recognized experts, shaping people-first, technology-driven solutions that drive the future of work. We help our clients achieve their goals and imagine new possibilities. And we can do the same for you. Whatever your aspirations, Vialto can help you find your way.

Job Summary

We are seeking a highly organized and service-oriented professional to join the Business Centre Support team and provide day-to-day administrative and operational support to the Vialto Partners Immigration Law team.

This role is 100% on-site at the Vialto Partners Toronto office located at:

100 King Street West, Suite 4510, Toronto, ON M5X 1A9

Key Responsibilities

Welcome guests and visitors at reception and notify the appropriate staff members (part-time reception coverage).
Serve as a professional representative of the Vialto Partners brand while managing reception duties.
Receive, sort, and distribute incoming mail.
Coordinate outgoing mail and courier shipments, including daily interaction with carrier drivers.
Process incoming physical mail, including logging, tracking, and electronic scanning.
Prepare courier shipments by creating waybills, managing Canada Post and Pitney Bowes mailings, tracking packages, and liaising with vendors to resolve shipment delays or delivery issues.
Print, assemble, and photocopy immigration applications, including operating large industrial printers and updating information within case management and data management systems.
Provide document management support for both electronic and physical records.
Monitor and replenish printer supplies.
Monitor printer functionality and coordinate vendor service and repairs as required.
Liaise with external vendors, including FedEx, UPS, Canada Post, local courier services, Xerox, and Staples.
Coordinate daily support activities with the internal Operational Support team.
Monitor and replenish printer, courier, office, and kitchen supplies while maintaining inventory levels.
Coordinate with vendors regarding office supply orders, kitchen supply replenishment, and coffee machine maintenance or repairs.
Assist with the distribution and deactivation of First Canadian Place (FCP) access cards for onboarding and offboarding employees.
Submit facility maintenance requests through the FCP management system.
Monitor workstation technology assets to ensure equipment is accounted for and functioning properly, maintaining records within a master tracking spreadsheet.
Support additional administrative tasks and special projects as assigned.

Qualifications & Experience

Previous experience in a business support, administrative services, mailroom, document management, printing services, or similar support role within a fast-paced, high-volume environment.
Experience operating large industrial printers is preferred.
Demonstrated ability to follow established processes and procedures accurately and safely.
Proficiency with Microsoft Office applications is considered an asset.

Key Competencies

Positive, proactive, and customer-focused attitude with a strong commitment to service excellence.
Excellent interpersonal, communication, and relationship-building skills.
Strong work ethic with the ability to handle confidential information professionally and discreetly.
Exceptional organizational skills, attention to detail, and ability to effectively prioritize competing demands.
Ability to adapt quickly in a dynamic and evolving work environment.
Strong follow-through, sound judgment, and accountability in completing assigned responsibilities.

Communication & Interpersonal Skills

Communicates clearly, professionally, and effectively with internal and external stakeholders.
Demonstrates excellent discretion and professionalism when handling sensitive or confidential information.
Works collaboratively across teams and builds positive working relationships.

Problem Solving & Decision Making

Demonstrates sound judgment and strong problem-solving skills, including a proactive approach to supporting staff and clients at all levels.
Exercises flexibility and adaptability when responding to changing priorities and operational needs.
Follows established guidelines, procedures, and best practices, escalating complex or non-routine issues to the Team Lead or Manager as appropriate.

Additional Information

Employment Type: Regular / Full Time

Office Location: First Canadian Place
100 King Street West, Suite 4510
Toronto, ON M5X 1A9

Work Arrangement: In-office, 5 days per week.

Compensation Range: CAD $50,000 - $60,000

Individual salaries are determined based on education, experience, qualifications, market alignment, and other job-related factors.

We are an equal opportunity employer and do not discriminate based on any legally protected status.

Please note that artificial intelligence (AI) may be used as part of the application process.

Life at Vialto

At Vialto, we believe our best work happens when people collaborate in a culture of belonging, respect, and inclusion. We encourage employees to bring their authentic selves, share their unique talents and expertise, and make a positive impact on the clients and communities we serve.

By joining Vialto, you will contribute to a team that values operational excellence, collaboration, innovation, and exceptional client service while supporting a growing global business.

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More about this job

Responsibilities

The associate provides day-to-day administrative and operational support to the immigration law team, including reception duties and mail processing. They are also responsible for document management, printer maintenance, and coordinating office supplies and facility requests.

Requirements

Candidates should have previous experience in a business support, administrative, or mailroom role within a fast-paced environment. Proficiency with Microsoft Office and the ability to operate large industrial printers are preferred qualifications.

Skills

Administrative support
Mailroom operations
Document management
Printing services
Customer service
Data management
Inventory management
Vendor coordination
Microsoft Office
Communication skills
Organizational skills
Attention to detail
Problem solving
Professionalism
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Mailroom
Document Management
Printing Services
Reception
Data Management
Inventory Control
Vendor Management
Microsoft Office
Immigration Law
Facility Maintenance
Courier Services
Operational Support
Office Supplies
Case Management
Professionalism
Customer Service
Logistics
Administrative Services

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