Receptionist
- Nisku, AB, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Victor Energy is seeking a highly motivated and detail-oriented Receptionist to join our team. This position requires a dedicated professional with excellent organizational skills and a strong background in Microsoft Office applications - particularly Excel. The ideal candidate will play a crucial role in supporting the office personnel. This position is office-based out of Nisku, AB.
Responsibilities:
Responsibilities:
- Greet and welcome visitors in a friendly and professional manner
- Answer phone calls and direct them to the appropriate department or individual
- Schedule meetings and update the boardroom calendar
- Ensure the boardroom is ready and clean for each meeting - work with meeting organizer for instructions
- Assist with general administrative tasks such as filing and scanning documents
- Manage office supplies/coffee supplies
- Manage the employee phone list, and update accordingly
- Manage mail and deliveries - handling all incoming and outgoing mail, couriers, and parcels
- Provide exceptional customer service to internal and external stakeholders
- Maintain the reception area, ensuring it remains clean, organized and presentable
- Oversee general housekeeping, ensuring the offices and kitchen areas are clean, organized, and that the dishwashers are loaded/unloaded daily
- Develop and maintain the Company Receptionist Manual, creating a comprehensive guide to ensure seamless coverage when on days off or holidays
- Assist estimating team - download new bids, printing documents, tracking and data entry of new bids and awards
- Assist project managers with printing documents and creating project binders
- Minimum 1-year administrative experience
- Strong working knowledge of Microsoft Office applications
- High level of accuracy and attention to detail
- Strong organizational skills
- Excellent Time-management skills - ability to multitask and prioritize
- Reliable means of transportation
- Experience working within the construction industry is an asset
- Extended Healthcare Plan (Medical, Disability, Dental & Vision)
- Group RRSP
- Group Life - AD&D - Critical Illness Insurance
- Training & Development
- Employee Assistance Program - Counseling
- Paid Time Off
More about this job
Responsibilities
Welcome visitors, answer and direct calls, schedule meetings, maintain the reception area and office spaces, and manage supplies, mail, deliveries, and employee contact information. Provide administrative support to the estimating team and project managers, including bid tracking, data entry, document printing, and project binder preparation.
Requirements
Applicants must have at least one year of administrative experience, strong working knowledge of Microsoft Office, and excellent accuracy, organization, and time-management skills. Reliable transportation is required, while construction industry experience is an asset.
Skills
- Microsoft Office
- Excel
- Organization
- Attention to Detail
- Time Management
- Multitasking
- Prioritization
- Customer Service
- Communication
- Scheduling
- Data Entry
- Document Management
- Administrative Support
- Mail and Courier Management
- Office Supply Management
- Housekeeping
Benefits
- Extended Healthcare Plan
- Medical Insurance
- Disability Insurance
- Dental Insurance
- Vision Insurance
- Group RRSP
- Group Life Insurance
- AD&D Insurance
- Critical Illness Insurance
- Training and Development
- Employee Assistance Program
- Counseling
- Paid Time Off
Visa sponsorship
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Categories
- Administrative
- Customer Service & Support
- Construction
Keywords
- Reception
- Administrative Experience
- Microsoft Office
- Excel
- Visitor Greeting
- Phone Calls
- Meeting Scheduling
- Boardroom Calendar
- Filing
- Scanning
- Office Supplies
- Coffee Supplies
- Employee Phone List
- Mail Management
- Courier Management
- Customer Service
- Housekeeping
- Receptionist Manual
- Estimating
- Bid Tracking
- Data Entry
- Project Management
- Project Binders
- Construction Industry
- Nisku, Alberta