Receptionist

Nisku, AB, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Nov 4, 2026

Original job description

Victor Energy is seeking a highly motivated and detail-oriented Receptionist to join our team. This position requires a dedicated professional with excellent organizational skills and a strong background in Microsoft Office applications - particularly Excel. The ideal candidate will play a crucial role in supporting the office personnel. This position is office-based out of Nisku, AB.

Responsibilities:

Greet and welcome visitors in a friendly and professional manner
Answer phone calls and direct them to the appropriate department or individual
Schedule meetings and update the boardroom calendar
Ensure the boardroom is ready and clean for each meeting – work with meeting organizer for instructions
Assist with general administrative tasks such as filing and scanning documents
Manage office supplies/coffee supplies
Manage the employee phone list, and update accordingly
Manage mail and deliveries - handling all incoming and outgoing mail, couriers, and parcels
Provide exceptional customer service to internal and external stakeholders
Maintain the reception area, ensuring it remains clean, organized and presentable
Oversee general housekeeping, ensuring the offices and kitchen areas are clean, organized, and that the dishwashers are loaded/unloaded daily
Develop and maintain the Company Receptionist Manual, creating a comprehensive guide to ensure seamless coverage when on days off or holidays

Administrative Responsibilities

Assist estimating team – download new bids, printing documents, tracking and data entry of new bids and awards
Assist project managers with printing documents and creating project binders

Minimum 1-year administrative experience
Strong working knowledge of Microsoft Office applications
High level of accuracy and attention to detail
Strong organizational skills
Excellent Time-management skills - ability to multitask and prioritize
Reliable means of transportation
Experience working within the construction industry is an asset

Extended Healthcare Plan (Medical, Disability, Dental & Vision)
Group RRSP
Group Life - AD&D - Critical Illness Insurance
Training & Development
Employee Assistance Program - Counseling
Paid Time Off

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More about this job

Responsibilities

Welcome visitors, handle calls and mail, coordinate meetings, maintain reception and office areas, and manage supplies and employee contact information. Provide administrative support to estimating and project management teams, including bid tracking, document printing, data entry, and project binder preparation.

Requirements

Requires at least one year of administrative experience, strong Microsoft Office skills, and excellent accuracy, organization, and time-management abilities. Reliable transportation is required; construction industry experience is an asset.

Skills

Microsoft Office
Excel
Organization
Attention to Detail
Time Management
Multitasking
Prioritization
Customer Service
Communication
Scheduling
Data Entry
Document Management
Administrative Support
Mail and Delivery Management
Office Supplies Management
Housekeeping

Benefits

Extended Healthcare Plan
Medical Insurance
Disability Insurance
Dental Insurance
Vision Insurance
Group RRSP
Group Life Insurance
AD&D Insurance
Critical Illness Insurance
Training and Development
Employee Assistance Program
Counseling
Paid Time Off

Visa sponsorship

Not detected in the job text

Keywords

Reception
Administrative Experience
Microsoft Office
Excel
Visitor Greeting
Phone Calls
Meeting Scheduling
Boardroom Calendar
Document Filing
Document Scanning
Office Supplies
Coffee Supplies
Employee Phone List
Mail Management
Courier Management
Customer Service
Housekeeping
Receptionist Manual
Estimating
Bid Tracking
Data Entry
Project Management
Project Binders
Construction Industry

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