Role
Reporting to the Employee Engagement Manager, the Talent Acquisition Specialist leads full-cycle recruitment across the organization. This intermediate to senior individual contributor independently manages recruitment assignments, conducts candidate interviews, advises hiring managers, and serves as the internal subject matter expert and day-to-day administrator for Workable ATS.
The Specialist develops sourcing strategies, builds talent pipelines, and uses recruitment data to improve hiring outcomes. The role establishes consistent recruitment processes, tools, and standards to support the future growth of a dedicated Talent Acquisition function within People & Culture, as organizational needs and approved resources allow.
Responsibilities
Recruitment Planning and Talent Attraction
- Partner with hiring managers to understand current and anticipated workforce needs, recruitment priorities, and hard-to-fill positions.
- Conduct intake meetings to confirm approved requisitions, role requirements, compensation parameters, timelines, screening criteria, and the selection process; identify job description updates required before posting.
- Develop sourcing approaches and draft accurate, professional, and inclusive job advertisements for Workable, job boards, professional networks, and other approved channels.
- Proactively source candidates, maintain talent pools, and build relationships through referrals, educational institutions, trades programs, community partnerships, and approved recruitment events.
- Advise hiring managers on candidate availability, labour market conditions, posting effectiveness, and recruitment progress; recommend changes when hiring challenges arise.
- Candidate Screening and Interviews
- Review applications against position requirements, prepare shortlists, and conduct pre-screen interviews to assess experience, qualifications, availability, compensation expectations, and work eligibility.
- Independently conduct structured candidate interviews and lead or co-lead interviews with hiring managers, using job-related questions, assessment criteria, and scorecards.
- Coordinate interview arrangements and technical assessments, prepare panel members, and provide a professional and welcoming candidate experience.
- Document assessments, collect interview feedback, facilitate candidate debriefs, and provide evidence-based hiring recommendations; follow up on outstanding decisions.
- Maintain timely candidate communication throughout the process, including communicating outcomes and retaining suitable candidates for future opportunities.
Offers and Pre-Employment Coordination
- Prepare offer documentation, confirm proposed employment terms, coordinate approvals, and present verbal and written offers within approved authority.
- Support offer discussions, refer proposed changes for approval, track acceptance and outstanding conditions, and record reasons for declined offers.
- Coordinate references, background checks, required documentation, and role-specific pre-employment testing with authorized stakeholders; escalate discrepancies or incomplete requirements.
- Coordinate with the Global Mobility Specialist when international recruitment or immigration requirements apply.
- Maintain contact with successful candidates and provide a complete onboarding hand-off to People & Culture, hiring managers, IT, Payroll, HSE, and other stakeholders as required.
Workable ATS Subject Matter Expert
- Own day-to-day Workable administration, maintaining accurate requisitions, candidate profiles, hiring stages, interview notes, scorecards, templates, and workflows.
- Train and support hiring managers and People & Culture users; maintain user guides, screening questions, interview tools, and candidate communication templates.
- Monitor data quality, incomplete records, missing feedback, outdated requisitions, and stalled hiring processes, and follow up with the appropriate stakeholders.
- Troubleshoot system issues, coordinate support when needed, and recommend improvements to configuration, workflows, and reporting for approval.
Reporting and Continuous Improvement
- Prepare monthly recruitment reports for the Employee Engagement Manager and Director, P&C, covering open and filled roles, priorities, time-to-fill, aging requisitions, pipeline health, and source effectiveness.
- Report on screening and interview activity, offer outcomes, candidate withdrawals, onboarding hand-offs, data quality issues, and decisions or follow-up required.
- Use recruitment data and candidate and hiring manager feedback to identify bottlenecks, recommend improvements, and track actions.
- Develop and maintain recruitment procedures, process maps, templates, interview standards, and service expectations for review and approval.
- Identify future recruitment capacity needs and recommend resources, tools, and practices to support a growing Talent Acquisition function.
Administration and Professional Practice
- Maintain complete and accurate recruitment records and handle candidate and business information confidentially in approved systems.
- Apply approved recruitment policies and applicable requirements consistently; escalate sensitive matters, exceptions, and issues outside the role’s authority.
- Work collaboratively with People & Culture colleagues and operating teams, provide hiring manager guidance, and document practices to support continuity and future recruitment team members.
- Respond professionally to recruitment inquiries and perform other related People & Culture duties aligned with the role’s talent acquisition responsibilities.
Qualifications
- Diploma or degree in Human Resources, Business Administration, or a related field, or an equivalent combination of education and relevant experience.
- Four to six years of progressive recruitment or talent acquisition experience, including independently managing full-cycle recruitment and conducting structured candidate interviews.
- Demonstrated experience advising hiring managers, assessing candidates, developing sourcing strategies, and managing competing recruitment priorities.
- Experience administering an applicant tracking system is required; Workable ATS experience is highly preferred.
- Experience preparing recruitment reports, interpreting hiring data, and improving recruitment processes.
- Strong proficiency with Outlook, Word, Excel, and Teams, and working knowledge of relevant recruitment, privacy, and records management practices.
- A Human Resources or recruitment-related professional designation is an asset.
Skills & Competencies
- Independent ownership, sound judgment, and accountability for recruitment progress and outcomes.
- Effective interviewing, objective candidate assessment, and clear hiring recommendations.
- Strong candidate service, relationship management, and ability to advise and influence hiring managers.
- Clear written and verbal communication for postings, interviews, correspondence, reports, and process documents.
- Strong organization, prioritization, follow-up, attention to detail, and discretion with confidential information.
- Analytical and systems capability, with a practical approach to continuous improvement and developing the recruitment function.
- Extended Healthcare Plan (Medical, Disability, Dental)
- Group RRSP
- Group Life - AD&D - Critical Illness Insurance
- Training & Development
- Employee Assistance Program - Counseling.
