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Viking Reinforcing

Administrative Assistant

Parksville, BC, V9P 2T2, Canada

$24.00 per hour to start, with regular day shift hours, Monday to Friday. · Full-time

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Job details

Pay: $24.00 per hour to start, with regular day shift hours, Monday to Friday.
Job type: Full-time
Posting language: English
Posted: Nov 4, 2026

Original job description

About Viking Reinforcing

Viking Reinforcing Ltd. is a family owned reinforcing steel fabricator and installer based in Parksville, founded in 2007. We supply and place rebar for general contractors and owners across Vancouver Island and the Lower Mainland, with more than one hundred people in the field and the yard. We are ISO 9001, 14001 and 45001 certified and hold the WorkSafeBC Certificate of Recognition. Our office is busy, friendly and practical, and we are growing.

The role

We are hiring a full time Administrative Assistant to support our office and accounting team. This is a general support role, not an accounting position. You will keep the office running day to day: answering phones, greeting visitors, filing, keeping records in order, and helping staff with routine reports and requests. You will be trained on our office software and will become the person people come to when they need a document found, a report pulled or a task handled.

What you will do

Answer and direct incoming phone calls and emails. File, scan and organize project, supplier and personnel records, paper and electronic. Learn our office and project software and help staff prepare reports, forms and routine requests. Assist the accounting team with data entry, matching invoices and packing slips, and preparing documents for review. No bookkeeping or accounting experience is required. Order office supplies, handle incoming and outgoing mail and couriers, and keep the office tidy and stocked. Help with scheduling, meeting set up, and other duties as needed to support the office and management.

What we are looking for

Two or more years of office or customer service experience, or equivalent. Comfortable on the phone and with the public; clear, friendly and professional. Organized and accurate, with attention to detail in filing and data entry. Confident with Microsoft Office (Outlook, Word, Excel) and quick to learn new software. Reliable, self directed and able to handle a busy office with changing priorities. Discretion with confidential information. Experience in construction, manufacturing or a trades environment is an asset but not required.

What we offer

$24.00 per hour to start, with regular day shift hours, Monday to Friday. After a six month probation period: extended medical and dental benefits, and a matching RRSP program. Paid vacation and statutory holidays. On the job training on our systems. A stable, long standing local company with a supportive team and room to grow.

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More about this job

Responsibilities

The Administrative Assistant will manage daily office operations, including answering phones, greeting visitors, and maintaining records. They will also assist the accounting team with data entry and support staff with report preparation and general office tasks.

Requirements

Candidates should have at least two years of office or customer service experience and be proficient in Microsoft Office. Strong organizational skills, attention to detail, and the ability to handle a busy, fast-paced environment are essential.

Skills

Administrative support
Data entry
Customer service
Microsoft Office
Outlook
Word
Excel
Filing
Record keeping
Phone etiquette
Communication
Organization
Attention to detail
Time management

Benefits

Extended medical benefits
Dental benefits
Matching RRSP program
Paid vacation
Statutory holidays

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Office Support
Data Entry
Customer Service
Microsoft Office
Outlook
Word
Excel
Record Keeping
Invoicing
Packing Slips
Construction
Manufacturing
Trades
ISO 9001
ISO 14001
ISO 45001
WorkSafeBC
Scheduling
Filing
Communication
Organization
Professionalism
Inventory Management

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