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Added 47 mins ago
IR
Intake Coordinator
IME RESOURCES LLC
Toronto, ON
- $21 to $25 CAD / hour
- Full-time
The Intake Coordinator will be responsible for scheduling of assessments and booking of associated services, as well as the processing of documentation. The ability to interact with staff…
Added 3 hours ago
L
Bakery Night Clerk - Full Time
Longo's
King City, ON
- Full-time
We are looking for a Bakery Night Clerk - Full Time who is passionate about food and enjoys working in a fast paced, team environment!
Added 4 hours ago
LA
Maintenance Coordinator
Longboard Architectural Products
Abbotsford, BC
- Full-time
Reporting to the Maintenance Manager, the Maintenance Coordinator keeps our maintenance team supplied, organized, and ready to work. You'll manage spare parts and purchasing, keep our…
Added 5 hours ago
UO
Residence Admissions Clerk
University of Victoria
Victoria, BC
- Full-time
Under the direction of the Coordinator, Residence Admissions, the Residence Admissions Clerk performs a variety of functions requiring extensive knowledge and use of the Residence Services…
Added 5 hours ago
FH
Registered Nurse/Registered Psychiatric Nurse - Fellburn Care Centre
Fraser Health
Burnaby, BC
- Part-time
…we value diversity in the work force and seek to maintain an environment of Respect, Caring and…
Added 5 hours ago
FH
Registered Nurse, Surgical Services - Neurosciences - Royal Columbian Hospital
Fraser Health
New Westminster, BC
- Full-time
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 5 hours ago
FH
Registered Nurse, Medicine - Burnaby Hospital
Fraser Health
Burnaby, BC
- Full-time
…we value diversity in the work force and seek to maintain an environment of Respect, Caring and…
Added 5 hours ago
NS
Customer Planner - eScope
Nova Scotia Power
NS · Sackville, Nova Scotia
- Full-time
Reporting to the Planning Coordinator Supervisor, you will be responsible for making effective decisions surrounding customer driven work requests. This involves developing effective…
Added 5 hours ago
CT
TECHNICAL INTEGRATION & CONVERSION COORDINATOR - RIS / PACS
Chrome Technologies
Montreal, QC
- Full-time
We are looking for a Digital Health-IT Cutover Coordinator to join our team of consultants in our Montreal office on a permanent basis.
Added 7 hours ago
GT
Customer Service and Communications Coordinator
Guardian Tanks
Saint-Quentin, NB
- Full-time
Collaborative and comfortable working in a dynamic environment.
Added 7 hours ago
G
Field Engineer / Coordinator (Mechanical / Electrical / Structural)
Ganotec
Toronto, ON
- Full-time
Join our team as a Project Coordinator / Field Engineer (Electrical, Mechanical or Structural), a pivotal role where you will actively contribute to the successful delivery of complex…
Added 7 hours ago
G
Field Engineer / Coordinator (Mechanical / Electrical / Structural)
Ganotec
Oakville, ON
- Full-time
Join our team as a Project Coordinator / Field Engineer (Electrical, Mechanical or Structural), a pivotal role where you will actively contribute to the successful delivery of complex…
Added 7 hours ago
LC
Associate Faculty - Clinical Nursing
Lambton College
Sarnia, ON
- Part-time
Fostering a positive teaching and learning environment
Added 9 hours ago
AH
Registered Nurse - Transition Coordinator
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Full-time
…system, and this position offers that balance. As a Transition Coordinator, you’ll support patients and families as they navigate important care decisions, drawing on information from…
Added 9 hours ago
AH
Licensed Practical Nurse
Alberta Health Services
Leduc, AB
- Part-time
…quicker recovery and discharge times. Acting as an advocate, coordinator and liaison for the patient, the LPN identifies needs and sets priorities in collaboration with the…
Added 11 hours ago
EC
Event Producer - Hybrid (Project-Based)
Encore Canada
Brampton, ON
- Full-time
…reconciled across the entire project in conjunction with Project…
Added 11 hours ago
R
Accounts Receivable Administrator - 10 Month Contract
Rillo
Newmarket, ON
- $30 to $35 CAD / hour
- Contract
This is a hands-on role for someone who is comfortable owning day-to-day AR in a multi-entity environment. You will handle intercompany billing, banking activity and collections for the…
Added 11 hours ago
Conference and Events Coordinator
University of Saskatchewan
Saskatoon, SK
The conference and events coordinator provides administrative and coordination support for secretariat services delivered under contract with the Canadian Association for University…
Added 12 hours ago
UO
Program Administrator, Clinical Skills
University of Victoria
Victoria, BC
- Full-time
…collaboratively with the Clinical Skills Site Director, Patient Programs Coordinator and other program staff. The incumbent also liaises with faculty and staff at the UBC Faculty of…
Added 12 hours ago
TC
Bilingual Talent Acquisition & Onboarding Coordinator
Toromont Cat
Concord, ON
- Full-time
Toromont Cat is seeking a detail‑oriented, people‑focused Bilingual Talent Acquisition/Onboarding Coordinator to join our Human Resources team. This role supports an engaging recruitment…
Added 12 hours ago
TC
Parts & Service Coordinator
Toromont Cat
Halifax, NS
- Full-time
As a key member of the Service team, the Parts & Service Coordinator plays a critical role in keeping equipment running, technicians supported, and customers informed while also…
Added 13 hours ago
RG
Maintenance Coordinator - Full Time
Responsive Group Inc.
Prescott, ON
- Full-time
Adheres to established policies and procedures regarding quality assurance, safety, environment and infection control.
Added 14 hours ago
FN
Training Coordinator I
Framatome North America
Pickering, ON
- Full-time
Ability to develop and maintain good interpersonal relationships; work collaboratively within a team environment.
Added 15 hours ago
PP
Career Development Practitioner / Information Resource Specialist
People Plus Consulting Limited
Halifax, NS · Greater Halifax Metropolitan Area
- Full-time
You can function in a fast-paced environment while being organized, detail oriented and having outstanding people skills
Added 15 hours ago
A
Event Coordinator - Future Opportunity
Acosta
Toronto, ON
- Full-time
As an Events Coordinator you will have the opportunity to gain hands on marketing and events experience designing and producing events and conferences for top Global clients such as Rogers,…

Closed listing

Viral Nation Inc.

Operations & Experience Coordinator

Toronto, ON, Canada

This role has an annual salary range of $$65,000–$75,000.

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Pay: This role has an annual salary range of $$65,000–$75,000.
Experience: 3+ years of experience in operations, coordination, and event management.
Posting language: English
Posted: Sep 30, 2026

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Original job description

Archived listing. The details below describe a past opening.

At Viral Nation, we specialize in building social-first ecosystems for brands to connect with the modern consumer journey. Our integrated solutions align strategy, talent, media, and technology with culturally relevant creativity to scale the world’s fastest-growing digital brands. Viral Nation offers a fluid, creative, and growth-oriented environment that will support your ambitions to apply your talents in an open, collaborative, and fast-paced culture. Our ability to stay at the forefront of the industry has fuelled our success and will guide us in paving the path forward. We’re driven to push boundaries and think beyond today to deliver strategies, and we’re just getting started.

While we continuously exceed our goals, we need your help – our success is only as great as our people. Strong performance leads to high expectations, and we must keep raising the bar!

We are seeking a highly organized and proactive Operations & Experiences Coordinator to join our team. In this role, you will be responsible for overseeing procurement and travel processes, providing dedicated executive support, coordinating internal corporate and external marketing events, and ensuring smooth day-to-day operations. You will collaborate closely with executives, cross-functional teams, and external vendors to deliver exceptional operational and event experiences that align with company objectives.

What You'll Do Here:

Operations & Coordination

Oversee and process all incoming corporate marketing external travel requests, hotels and event management ensuring adherence to company policies and timely completion.
Prepare and submit accurate expense reports for internal events and reconcile company credit card statements, ensuring compliance with financial guidelines.
Track event spend against the budget set by the Corporate Marketing lead, log commitments and invoices, and flag variances as they arise.
Own the end-to-end planning and execution of internal corporate events and employee experiences, including the Annual General Meeting (AGM), annual staff events and on-site initiatives, ensuring each experience is engaging, well-organized and aligned with Viral Nation’s culture and business priorities.
Maintain and update Standard Operating Procedures (SOPs) related to internal corporate spend efficiencies, identifying opportunities for process improvements and increased efficiency.
Support the corporate marketing team with overall operations, logistics and expenditures. Coordinate event prep calls and weekly team syncs, maintain agendas, capture action items, and follow up on outstanding information and approvals.

Corporate Events Execution

Support the planning and execution of external conferences, sponsorship activations and client dinners.
Ensure all event deliverables and logistics are executed effectively and that attendees have clear information. Coordinate team registrations, passes and RSVPs, and send and update calendar invitations.
Coordinate venue requirements, vendor communications, shipping, and on-site needs.
Source event materials (e.g., signage, swag, printed collateral), compare supplier quotes, maintain inventory and identify opportunities for reuse across events. Manage ordering and track deliveries.
Create detailed internal documents for event staff (e.g., run-of-show, staffing assignments).
Coordinate cross-functional inputs and confirm readiness of presentations, demos, and speaking materials.
Manage vendor payments and contracts in collaboration with legal and accounts payable teams.
Coordinate post-event feedback forms, follow up on outstanding responses, and collect photos, videos and other content assets for event recaps.

You'll Need To Have:

3+ years of experience in operations, coordination, and event management.
Strong organizational and time management skills, with the ability to handle multiple priorities in a fast-paced environment.
Excellent communication and interpersonal skills, with a customer-service mindset.
Proficiency in calendar management, travel coordination, and expense reporting.
Experience with event planning, vendor management, and logistical coordination.
Strong attention to detail and a proactive approach to problem-solving.
Ability to collaborate effectively across teams and with external partners.

This role has an annual salary range of $$65,000–$75,000.

This range reflects the full scope and progression of the role, from building capability to operating with sustained impact at a higher level. In addition to base salary, we offer a comprehensive benefits and total rewards package designed to support our team as they grow with us.

Where an offer falls within this range is determined through the interview process. Candidates are benchmarked by the hiring team based on role scope, relevant experience, skill alignment, and expected impact, using consistent and objective criteria.

Compensation Philosophy:

At Viral Nation, compensation is structured, performance-led, and market-aligned. Pay decisions are intentional, based on role requirements, performance, and market alignment by country, and are set to maintain internal pay equity across comparable roles and levels.

Compensation progression is tied to demonstrated performance, expanded scope, and sustained contribution over time, not tenure alone. Employee compensation is reviewed regularly through formal performance reviews and check-ins to ensure alignment with role expectations and impact.

AI in Recruitment:

Viral Nation does not use AI-enabled tools to screen, assess, rank, or select candidates – our hiring teams make all hiring decisions. AI note-taking tools may be used during interviews.

DEI Commitment:

Viral Nation is committed to diversity, equity and inclusion in our agency. Viral Nation welcomes applications from people with visible and non-visible disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruiting and selection process.

About employer

More about this job

Responsibilities

The Operations & Experience Coordinator will oversee procurement, travel processes, and executive support while managing internal and external corporate events. They will collaborate with cross-functional teams to ensure smooth day-to-day operations and effective event execution.

Requirements

Candidates must have at least 3 years of experience in operations, coordination, and event management. Strong organizational skills, proficiency in administrative tools, and the ability to work in a fast-paced environment are required.

Skills

Operations management
Event planning
Vendor management
Logistics coordination
Calendar management
Travel coordination
Expense reporting
Project coordination
Budget tracking
Communication
Time management
Problem-solving
Organizational skills
Customer service
Administrative support

Benefits

Total rewards package

Visa sponsorship

Not detected in the job text

Keywords

Operations
Event Management
Procurement
Travel Coordination
Expense Reporting
Corporate Events
Vendor Management
Logistics
SOPs
Budgeting
Executive Support
Marketing Operations
Project Coordination
Inventory Management
Stakeholder Management
Administrative Support
Digital Brands
Social-first Ecosystems

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