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Added 14 mins ago
Production Coordinator
kostklip®
Port Coquitlam, BC
Full-time
Role Description The Production Coordinator is a full-time, on-site role based in Port Coquitlam, BC. This role manages day-to-day production scheduling, coordinates work orders, and…
Added 29 mins ago
Clinic & MVA/WSIB Claims Coordinator
Axis Therapy & Performance
Toronto, ON · Scarborough, ON
$52,000 to $63,000 CAD / year
Full-time
Reports to our Director of People & Experience, with systems support from Head of Operations
Added 29 mins ago
Receptionist / Office Coordinator
High Tide
Calgary, AB
Full-time
We’re looking for a friendly, professional, and highly organized Receptionist/Office Coordinator to join us. This is a great opportunity for someone who enjoys variety, thrives in a…
Added 45 mins ago
Evening Concierge - Casual
Optima Living
Victoria, BC
…visitors, and team members while supporting smooth evening operations within the community. This role acts as the primary point of contact for residents, team members, and emergency…
Added 1 hour ago
Operations Supervisor, Bell Sensplex
Ottawa Senators
Ottawa, ON
Full-time
Reporting to the Arena & Facility Manager at the Bell Sensplex, the Operations Supervisor is a key member of our team, ensuring the highest levels of customer service and quality…
Added 1 hour ago
Senior Project Coordinator, ICI Building Construction
Ledcor
Toronto, ON · Caledon, ON
Full-time
You are a Senior Project Coordinator with over 5 years of experience working in multi-disciplinary commercial construction projects. As an integral part of the project team, you will be…
Added 1 hour ago
Coordinator – Building Maintenance
Bruneau Électrique Inc
Joliette, QC
Full-time
As the true conductor of operations, you play a key role in planning and the execution of maintenance activities for our buildings and infrastructure.
Added 1 hour ago
Human Resources Generalist
Calgary Stampeder Football Club
Calgary, AB
Full-time
…business units, with a primary focus on CSEC’s Food & Beverage operations. Working closely with the Human Resources Business Partner, this role supports the full employee lifecycle,…
Added 1 hour ago
Airworthiness Coordinator
Actalent
Fort Erie, ON
$50 to $55 CAD / hour
Full-time
…certification requirements, ensuring alignment with engineering operations, customer expectations, airworthiness standards, general engineering standards, and internal company…
Added 1 hour ago
Coordinator, Mental Health Services
Michael Garron Hospital
Toronto, ON
Full-time
The Coordinator, MH, is responsible for the co-ordination of the daily operations of the mental health program. This will involve overall responsibility for the provision of administrative…
Added 1 hour ago
Projects & Services - Field Construction Manager, Fort McMurray
Chemelex
Fort McMurray, AB
Step into Construction Coordinator responsibilities when required to maintain continuity of field operations.
Added 2 hours ago
Field Studies and Internship Officer
McGill University
Montreal, QC
Full-time
…Network). The position works very closely with the Senior Advisor Operations and Priorities, Associate Deans and Field Studies Program Directors in the Faculty of…
Added 2 hours ago
Project Manager – Operations & Innovation
Footage Tools Inc.
Vaughan, ON
Internship
Footage Tools is looking for a high-potential Project Manager – Operations & Innovation to become a key execution resource across our manufacturing business. This is a hands-on,…
Added 2 hours ago
Quality Coordinator
Day & Ross
Montreal, QC · Lachine, QC
Full-time
Gère les données d'images capturées pour les opérations de terminal. Maintient une base de données continue des images de chargement à titre de référence.
Added 2 hours ago
Group Coordinator Lead
DHL (Supply Chain)
Milton, ON
Full-time
Added 2 hours ago
Coordinator, Pre-Construction
Aecon
Calgary, AB
Reporting to the Estimator Manager for Calgary Operations, the Pre-Construction Coordinator will play a critical role in supporting the estimating, project management, and operational teams…
Added 2 hours ago
Construction Coordinator - Capital Projects
Foresight Recruitment Group
Toronto, ON · Greater Toronto Area, Canada
$72,000 to $85,000 CAD / year
Full-time
…apartment communities, they are looking to add a Construction Coordinator to their Capital Projects team in the…
Added 2 hours ago
Operations Coordinator
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Dartmouth, NS
We’re looking for an organized and adaptable operations professional who thrives in a fast-paced distribution environment. In this role, you’ll play a key part in supporting supervisors and…
Added 3 hours ago
Supervisor of Emergency Management and Business Continuity
City of Cambridge Ontario
Cambridge, ON
$107,360 to $130,932 CAD / year
Full-time
…Management & Business Continuity is responsible for the strategic leadership, development, implementation and performance management of the City’s Emergency Management and Continuity of…
Added 3 hours ago
Coordinateur(trice) des services administratifs - Administrative Services Coordinator
Moneris
Montreal, QC
Full-time
The Administrative Services Coordinator provides a variety of office and site support activities. Identifies, improves, and follows specific processes and procedures to maximize the…
Added 3 hours ago
Thrift Store Clerk
The Salvation Army Canada and Bermuda Territory
Ingersoll, ON
Part-time
MANAGERIAL/TECHNICAL LEADERSHIP RESPONSIBILITY:
Added 3 hours ago
Superintendent of Water Treatment
City of Quinte West
Quinte West, ON
The Superintendent is responsible for the day-to-day supervision and operations. The Superintendent is responsible for providing leadership to their work unit, including coaching and…
Added 3 hours ago
Project Controls Coordinator III
Raise
Calgary, AB
Full-time
…contractor management activities for capital construction and operations projects. This role is responsible for monitoring project performance through the collection, validation, analysis,…
Added 3 hours ago
Account Executive : Canada (Remote)
Ekwa Marketing Inc.
Remote, Canada
Full-time · Remote
Collaborate with the Director of Sales and Sales Team Marketing Coordinator to develop sales collateral, case studies, and content for outreach.
Added 3 hours ago
Quality Control Coordinator
Stella-Jones
Gatineau, QC
Full-time
Reporting to the Quality Assurance Supervisor, the Quality Control Coordinator plays a vital role in ensuring that Stella-Jones facilities consistently meet company, industry, and…

Viral Nation

Operations & Experience Coordinator

Toronto, ON, Canada

Pay: This role has an annual salary range of $$65,000–$75,000.
Job type: Full-time
Apply by: Oct 30, 2026
Experience: 3+ years of experience in operations, coordination, and event management.
Posting language: English
Posted: Sep 30, 2026

Apply About employer

Applications open in a new tab.

Original job description

At Viral Nation, we specialize in building social-first ecosystems for brands to connect with the modern consumer journey. Our integrated solutions align strategy, talent, media, and technology with culturally relevant creativity to scale the world’s fastest-growing digital brands. Viral Nation offers a fluid, creative, and growth-oriented environment that will support your ambitions to apply your talents in an open, collaborative, and fast-paced culture. Our ability to stay at the forefront of the industry has fuelled our success and will guide us in paving the path forward. We’re driven to push boundaries and think beyond today to deliver strategies, and we’re just getting started.

While we continuously exceed our goals, we need your help – our success is only as great as our people. Strong performance leads to high expectations, and we must keep raising the bar!

We are seeking a highly organized and proactive Operations & Experiences Coordinator to join our team. In this role, you will be responsible for overseeing procurement and travel processes, providing dedicated executive support, coordinating internal corporate and external marketing events, and ensuring smooth day-to-day operations. You will collaborate closely with executives, cross-functional teams, and external vendors to deliver exceptional operational and event experiences that align with company objectives.

What You'll Do Here:

Operations & Coordination

Oversee and process all incoming corporate marketing external travel requests, hotels and event management ensuring adherence to company policies and timely completion.
Prepare and submit accurate expense reports for internal events and reconcile company credit card statements, ensuring compliance with financial guidelines.
Track event spend against the budget set by the Corporate Marketing lead, log commitments and invoices, and flag variances as they arise.
Own the end-to-end planning and execution of internal corporate events and employee experiences, including the Annual General Meeting (AGM), annual staff events and on-site initiatives, ensuring each experience is engaging, well-organized and aligned with Viral Nation’s culture and business priorities.
Maintain and update Standard Operating Procedures (SOPs) related to internal corporate spend efficiencies, identifying opportunities for process improvements and increased efficiency.
Support the corporate marketing team with overall operations, logistics and expenditures. Coordinate event prep calls and weekly team syncs, maintain agendas, capture action items, and follow up on outstanding information and approvals.

Corporate Events Execution

Support the planning and execution of external conferences, sponsorship activations and client dinners.
Ensure all event deliverables and logistics are executed effectively and that attendees have clear information. Coordinate team registrations, passes and RSVPs, and send and update calendar invitations.
Coordinate venue requirements, vendor communications, shipping, and on-site needs.
Source event materials (e.g., signage, swag, printed collateral), compare supplier quotes, maintain inventory and identify opportunities for reuse across events. Manage ordering and track deliveries.
Create detailed internal documents for event staff (e.g., run-of-show, staffing assignments).
Coordinate cross-functional inputs and confirm readiness of presentations, demos, and speaking materials.
Manage vendor payments and contracts in collaboration with legal and accounts payable teams.
Coordinate post-event feedback forms, follow up on outstanding responses, and collect photos, videos and other content assets for event recaps.

You'll Need To Have:

3+ years of experience in operations, coordination, and event management.
Strong organizational and time management skills, with the ability to handle multiple priorities in a fast-paced environment.
Excellent communication and interpersonal skills, with a customer-service mindset.
Proficiency in calendar management, travel coordination, and expense reporting.
Experience with event planning, vendor management, and logistical coordination.
Strong attention to detail and a proactive approach to problem-solving.
Ability to collaborate effectively across teams and with external partners.

This role has an annual salary range of $$65,000–$75,000. This range reflects the full scope and progression of the role, from building capability to operating with sustained impact at a higher level. In addition to base salary, we offer a comprehensive benefits and total rewards package designed to support our team as they grow with us.
Where an offer falls within this range is determined through the interview process. Candidates are benchmarked by the hiring team based on role scope, relevant experience, skill alignment, and expected impact, using consistent and objective criteria. Compensation Philosophy:
At Viral Nation, compensation is structured, performance-led, and market-aligned. Pay decisions are intentional, based on role requirements, performance, and market alignment by country, and are set to maintain internal pay equity across comparable roles and levels.
Compensation progression is tied to demonstrated performance, expanded scope, and sustained contribution over time, not tenure alone. Employee compensation is reviewed regularly through formal performance reviews and check-ins to ensure alignment with role expectations and impact. AI in Recruitment: Viral Nation does not use AI-enabled tools to screen, assess, rank, or select candidates – our hiring teams make all hiring decisions. AI note-taking tools may be used during interviews.

DEI Commitment:

Viral Nation is committed to diversity, equity and inclusion in our agency. Viral Nation welcomes applications from people with visible and non-visible disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruiting and selection process.

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More about this job

Responsibilities

Oversee corporate travel, procurement, expenses, budgets, and operational processes, while providing coordination support to the corporate marketing team. Plan and execute internal employee experiences and external events, coordinating vendors, logistics, event materials, communications, and post-event follow-up.

Requirements

Requires at least three years of experience in operations, coordination, and event management, along with strong organizational, time-management, communication, and interpersonal skills. Candidates should have experience with calendar management, travel coordination, expense reporting, event planning, vendor management, and logistics, as well as attention to detail and effective problem-solving and collaboration skills.

Skills

Operations Coordination
Event Planning
Event Management
Travel Coordination
Calendar Management
Expense Reporting
Budget Tracking
Vendor Management
Procurement
Logistics Coordination
Contract Coordination
Inventory Management
Process Improvement
Cross-Functional Collaboration
Communication
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Corporate Marketing
Corporate Travel
Procurement
Expense Reports
Credit Card Reconciliation
Budget Tracking
Standard Operating Procedures
Process Improvement
Internal Events
Annual General Meeting
Conferences
Sponsorship Activations
Client Dinners
Event Registrations
RSVPs
Venue Coordination
Supplier Quotes
Event Materials
Inventory
Run Of Show
Staffing Assignments
Vendor Contracts
Accounts Payable
Event Feedback
Event Recaps

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