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Added 1 hour ago
BV
PROJECT MANAGER ASSISTANT
Bureau Veritas | Marine & Offshore
Mississauga, ON
- $20 to $21 CAD / hour
- Temporary
 May assist with client meetings and/or conference calls to address issues, trouble shooting and analysis requirements
Added 1 hour ago
K
Partner Administrative Assistant
KPMG
Edmonton, AB
- Full-time
KPMG is looking for a Partner Administrative Assistant for our Edmonton office who can provide support on a range of activities to ensure a high-quality product.
Added 2 hours ago
TH
Physician Assistant - Surgery
The Hospital for Sick Children
Toronto, ON
- Internship
The position is based in the General and Thoracic Surgery Program at SickKids. The Physician Assistant will work within the multidisciplinary inpatient team alongside paediatric surgeons,…
Added 3 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…upstairs space is currently under construction and will include conference/meeting rooms. Providers cross‑cover one another as needed, and the team also includes a designated locum…
Added 3 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…upstairs space is currently under construction and will include conference/meeting rooms. Providers cross‑cover one another as needed, and the team also includes a designated locum…
Added 3 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…upstairs space is currently under construction and will include conference/meeting rooms. Providers cross‑cover one another as needed, and the team also includes a designated locum…
Added 3 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…upstairs space is currently under construction and will include conference/meeting rooms. Providers cross‑cover one another as needed, and the team also includes a designated locum…
Added 8 hours ago
MR
Qualitative RA, Health-Promoting Frameworks for Campuses
Mount Royal University
Calgary, AB
- Part-time
The Research Assistant (RA) will support a qualitative research project, Forging Health-Promoting Frameworks for Post-Secondary Campuses examining how policies, services, and institutional…
Added 8 hours ago
FC
Executive Assistant II, Corporate Finance
FTI Consulting
Toronto, ON
- Full-time
The Executive Assistant II is responsible for providing administrative support for multiple senior leaders in our Corporate Finance and Restructuring segment.
Added 8 hours ago
FC
Executive Assistant I, Corporate Finance
FTI Consulting
Vancouver, BC
- Full-time
The Executive Assistant I is responsible for providing high-quality administrative support to senior leaders within FTI Consulting's Corporate Finance segment while serving as a key…
Added 9 hours ago
MP
Assistant Event Coordinator
Music PEI
Charlottetown, PE
- Full-time
Music PEI is looking for Assistant Event Coordinators to join our team and help bring our 2027 Canadian Song Conference to life! This contract is a great opportunity to gain hands-on…
Added 9 hours ago
CC
Certified Dental Assistant (CDA)
Coquitlam Centre Dental Clinic
Coquitlam, BC
- From $28 CAD / hour
- Full-time
- On-site
Certified Dental Assistant (CDA)* *Coquitlam Centre Dental Clinic* 1244?2929 Barnet Highway, Coquitlam, BC *Job Type:* Full-time, Permanent Join our friendly, family-focused dental team!…
Added 9 hours ago
Administrative Assistant
Nestle Operational Services Worldwide SA
Toronto, ON
As an Administrative Assistant, you will provide comprehensive support to the BEO of Nestle Professional and Vice President, IT & Digital and their leadership teams. This position requires…
Added 10 hours ago
TU
Registration and Administration Associate
The University of British Columbia
Vancouver, BC
- $4,443 to $4,668 CAD / month
- Full-time
CUPE 2950 Salaried - Program Assistant 2 (Gr5)
Added 10 hours ago
TU
Operations and Facilities Assistant
The University of British Columbia
Vancouver, BC
- $4,582 to $4,816 CAD / month
- Full-time
As a key member of the UBC Sauder’s Resources and Operations team, the Operations and Facilities Assistant plays an important role in creating exceptional environments for the UBC Sauder…
Added 11 hours ago
K
Partner Administrative Assistant, Deals Advisory
KPMG
ON · Toronto, Ontario
- Full-time
KPMG is looking for a Partner Administrative Assistant who can provide support to a team of Partners and team on a range of activities to ensure high-quality deliverables.
Added 11 hours ago
IR
administrative assistant
Innovative Response Marketing Inc.
Mississauga, ON
- $20 to $21 CAD / hour
- Full-time
- On-site
…applications and outstanding communication skills. *Administrative Assistant Job Responsibilities:* * Provide administrative support to ensure efficient operation of the office, including…
Added 12 hours ago
BL
Will and Estates LAA – Vancouver or West Vancouver
BC Legal Management Association
Vancouver, BC
- Other
Calendar organization for lawyers including scheduling telephone, video conference and in-person client meetings, booking boardrooms and setting up virtual meetings using Zoom and Teams; and
Added 12 hours ago
UO
Registration and Administration Associate
University of British Columbia
Vancouver, BC · LOFF | City Square (CITYS)
- $4,443 to $4,668 CAD / month
- Full-time
CUPE 2950 Salaried - Program Assistant 2 (Gr5)
Added 12 hours ago
UO
Operations and Facilities Assistant
University of British Columbia
Vancouver, BC · UBCV | Henry Angus Building (ANGU)
- $4,582 to $4,816 CAD / month
- Full-time
As a key member of the UBC Sauder’s Resources and Operations team, the Operations and Facilities Assistant plays an important role in creating exceptional environments for the UBC Sauder…
Added 12 hours ago
US
Operations and Facilities Assistant
UBC Sauder School of Business
Vancouver, BC
- $4,582 CAD / month
- Full-time
As a key member of the UBC Sauder’s Resources and Operations team, the Operations and Facilities Assistant plays an important role in creating exceptional environments for the UBC Sauder…
Added 13 hours ago
UO
Assistant Professor in Women’s and Gender Studies
University of Alberta
Edmonton, AB
- Full-time
The Department of Women's and Gender Studies invites applications for a tenure-track posiiton at the rank of Assistant Professor in Women's and Gender Studies with an anticipated starting…
Added 14 hours ago
UB
administrative assistant
Uppal Building Supplies
Prince George, BC
- Full-time
Added 14 hours ago
TP
Executive Assistant Office Manager
TDS Personnel
Toronto, ON
- $100,000 to $110,000 CAD / year
- Full-time
Seeking a highly organized, technologically savvy, and proactive Executive Assistant/Office Manager to provide comprehensive administrative support to the office and team. The ideal…
Added 14 hours ago
HM
Executive Administrative Assistant and Office Manager
Heidelberg Materials
Edmonton, AB
- Full-time
The Executive Administrative Assistant and Office Manager will assist the Vice President of Cement Operations. This position is generally varied, including complex administrative duties,…

Closed listing

Vision Law Group

Administrative Assistant

AB, Canada
Edmonton, AB, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Closing date: Nov 4, 2026
Experience: Minimum 1 year of experience in a reception, administrative, or customer-facing role
Posting language: English
Posted: Oct 5, 2026

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Original job description

Archived listing. The details below describe a past opening.

ABOUT US

Vision Law Group is a small but growing Edmonton-based firm providing full-service legal representation to individuals, families, and businesses. Our practice spans all areas of law including but not limited to civil litigation, criminal law, family law, real estate, and immigration matters. We are a small, close-knit team that works collaboratively and treats each other with genuine respect. We welcome and celebrate candidates from all backgrounds and are committed to building a diverse team that reflects the communities we serve. This is a full time role.

THE ROLE

We are looking for a friendly, organized Receptionist and Administrative Assistant to be the face of our firm and the engine behind our day-to-day operations. You will be the first point of contact for clients, both in person and on the phone, and will support our lawyers and staff with a wide range of administrative tasks. This is a great opportunity for someone who enjoys working with people, takes pride in a well-run office, and wants to be part of a growing firm. We are looking to fill this role as soon as possible and welcome applications from candidates who are available to start immediately or in the near term.

KEY RESPONSIBILITIES

Greet clients and visitors warmly as they arrive at the office
Answer, screen, and direct incoming phone calls professionally
Manage the general firm inbox and respond to or route inquiries promptly
Schedule client meetings, appointments, and conference room bookings
Maintain a tidy, welcoming reception area and meeting rooms
Open and distribute mail, courier packages, and deliveries
Assist with opening client files and basic data entry
Order and manage office supplies and coordinate with vendors
Provide general administrative support to lawyers and staff as needed
Help with light bookkeeping tasks such as logging payments or receipts (training provided)

WHO THRIVES HERE

This role is a great fit if you are warm, approachable, and genuinely enjoy helping people. You are organized, detail-oriented, and proactive. You anticipate what needs to happen next and you make it happen without being asked. You are a quick learner who picks up new systems and processes easily. You communicate clearly and professionally with clients and you understand that in a small firm, every person on the team matters. You are comfortable juggling multiple things at once, adaptable when priorities shift, and you bring a positive attitude to the work even when it gets busy.

If that sounds like you, we would love to hear from you.

QUALIFICATIONS

Minimum 1 year of experience in a reception, administrative, or customer-facing role
Experience in a legal, professional services, or office environment is a strong asset but not required
Exceptional organizational skills, strong attention to detail, and the ability to manage multiple tasks at once
Warm, professional phone and in-person manner
Proactive approach to work. You anticipate what is needed and act on it without being asked
Proficiency with Microsoft Office, particularly Word and Outlook, and/or Google Drive and Google Workspace
Experience with Clio or other legal practice management software is a plus
Professional written and verbal communication skills
Fluency in a language other than English is an asset

WHAT WE OFFER

Competitive compensation commensurate with experience
Mentorship, training, and support in a collaborative environment. We are invested in your growth and development
Significant potential for growth within the firm as we continue to expand
Flexible working arrangements and scheduling. We are a small firm and we are not rigid about how, when, or which days you work, as long as the work gets done and clients are served
We genuinely value work-life balance and trust our team to manage their time like the professionals they are
Free parking at our office
A collaborative, respectful, and diverse team environment

WORK LOCATION

This role is based at our Edmonton office and requires full-time in-person attendance. Reception and front-desk coverage requires someone physically present at the office during business hours.

HOW TO APPLY

Note: This role is based in Edmonton and requires in-person attendance at our Edmonton office. If your LinkedIn profile does not show that you are currently based in Edmonton or actively planning to relocate here, your application will not be considered. We have a limit on the number of applications we can review on LinkedIn, so we kindly ask that you only apply if you meet the location requirement.

This helps us give proper attention to every qualified applicant and respects everyone's time.

You can apply through LinkedIn directly, or send your resume and cover letter by email to ajaygill@visionlawgroup.cawith the subject line "Receptionist / Administrative Assistant Application." If the LinkedIn posting shows as closed, please apply by email instead.

In your cover letter, please address the following:

Your experience in a reception, administrative, or customer-facing role
Any experience you have in a legal or professional services environment
How you stay organized and manage competing tasks when things get busy
Your experience with Microsoft Office, Google Workspace, or any legal practice management software
Your salary range expectations
Your earliest available start date and any notice period obligations. We are looking to fill this role as soon as possible.
If you speak any languages other than English, please indicate which ones and your level of proficiency

If you have any questions or would like to learn more about the role before applying, feel free to reach out to Ajay Gill directly on LinkedIn.

Applications will be reviewed on a rolling basis so we encourage you to apply early. We genuinely appreciate the time and effort every applicant puts into their application. As much as we would love to connect with everyone, we will only be following up with candidates we are moving forward with in the process. We wish all applicants the very best in their search.

About employer

More about this job

Responsibilities

Welcome clients and visitors, handle calls and inbox inquiries, schedule meetings, and maintain a professional reception area. Support lawyers and staff with client file setup, data entry, mail and supply management, vendor coordination, and light bookkeeping.

Requirements

At least one year of experience in reception, administration, or a customer-facing role is required; legal or professional services experience is an asset. Candidates should be organized, proactive, detail-oriented, professional communicators, and proficient with Microsoft Office or Google Workspace; experience with legal practice management software is a plus.

Skills

Reception
Administrative Support
Customer Service
Organization
Attention to Detail
Multitasking
Professional Communication
Phone Etiquette
Scheduling
Data Entry
Microsoft Office
Microsoft Word
Microsoft Outlook
Google Workspace
Clio
Basic Bookkeeping

Benefits

Mentorship and Training
Flexible Working Arrangements
Work-Life Balance
Free Parking
Growth Opportunities

Visa sponsorship

Not detected in the job text

Hiring contact

Ajay Gill

Hiring contact email

ajaygill@visionlawgroup.ca

Keywords

Reception
Administrative Support
Customer Service
Legal Services
Client Relations
Phone Screening
Inbox Management
Appointment Scheduling
Conference Room Bookings
Client File Opening
Data Entry
Mail Distribution
Courier Coordination
Office Supplies
Vendor Coordination
Basic Bookkeeping
Payment Logging
Receipt Logging
Microsoft Office
Microsoft Word
Microsoft Outlook
Google Drive
Google Workspace
Clio
Professional Communication
Multitasking
Attention to Detail
Office Administration

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