ABOUT US
Vision Law Group is a small but growing Edmonton-based firm providing full-service legal representation to individuals, families, and businesses. Our practice spans all areas of law including but not limited to civil litigation, criminal law, family law, real estate, and immigration matters. We are a small, close-knit team that works collaboratively and treats each other with genuine respect. We welcome and celebrate candidates from all backgrounds and are committed to building a diverse team that reflects the communities we serve. This is a full time role.
THE ROLE
We are looking for a friendly, organized Receptionist and Administrative Assistant to be the face of our firm and the engine behind our day-to-day operations. You will be the first point of contact for clients, both in person and on the phone, and will support our lawyers and staff with a wide range of administrative tasks. This is a great opportunity for someone who enjoys working with people, takes pride in a well-run office, and wants to be part of a growing firm. We are looking to fill this role as soon as possible and welcome applications from candidates who are available to start immediately or in the near term.
KEY RESPONSIBILITIES
- Greet clients and visitors warmly as they arrive at the office
- Answer, screen, and direct incoming phone calls professionally
- Manage the general firm inbox and respond to or route inquiries promptly
- Schedule client meetings, appointments, and conference room bookings
- Maintain a tidy, welcoming reception area and meeting rooms
- Open and distribute mail, courier packages, and deliveries
- Assist with opening client files and basic data entry
- Order and manage office supplies and coordinate with vendors
- Provide general administrative support to lawyers and staff as needed
- Help with light bookkeeping tasks such as logging payments or receipts (training provided)
WHO THRIVES HERE
This role is a great fit if you are warm, approachable, and genuinely enjoy helping people. You are organized, detail-oriented, and proactive. You anticipate what needs to happen next and you make it happen without being asked. You are a quick learner who picks up new systems and processes easily. You communicate clearly and professionally with clients and you understand that in a small firm, every person on the team matters. You are comfortable juggling multiple things at once, adaptable when priorities shift, and you bring a positive attitude to the work even when it gets busy.
If that sounds like you, we would love to hear from you.
QUALIFICATIONS
- Minimum 1 year of experience in a reception, administrative, or customer-facing role
- Experience in a legal, professional services, or office environment is a strong asset but not required
- Exceptional organizational skills, strong attention to detail, and the ability to manage multiple tasks at once
- Warm, professional phone and in-person manner
- Proactive approach to work. You anticipate what is needed and act on it without being asked
- Proficiency with Microsoft Office, particularly Word and Outlook, and/or Google Drive and Google Workspace
- Experience with Clio or other legal practice management software is a plus
- Professional written and verbal communication skills
- Fluency in a language other than English is an asset
WHAT WE OFFER
- Competitive compensation commensurate with experience
- Mentorship, training, and support in a collaborative environment. We are invested in your growth and development
- Significant potential for growth within the firm as we continue to expand
- Flexible working arrangements and scheduling. We are a small firm and we are not rigid about how, when, or which days you work, as long as the work gets done and clients are served
- We genuinely value work-life balance and trust our team to manage their time like the professionals they are
- Free parking at our office
- A collaborative, respectful, and diverse team environment
WORK LOCATION
This role is based at our Edmonton office and requires full-time in-person attendance. Reception and front-desk coverage requires someone physically present at the office during business hours.
HOW TO APPLY
Note: This role is based in Edmonton and requires in-person attendance at our Edmonton office. If your LinkedIn profile does not show that you are currently based in Edmonton or actively planning to relocate here, your application will not be considered. We have a limit on the number of applications we can review on LinkedIn, so we kindly ask that you only apply if you meet the location requirement.
This helps us give proper attention to every qualified applicant and respects everyone's time.
You can apply through LinkedIn directly, or send your resume and cover letter by email to ajaygill@visionlawgroup.cawith the subject line "Receptionist / Administrative Assistant Application." If the LinkedIn posting shows as closed, please apply by email instead.
In your cover letter, please address the following:
- Your experience in a reception, administrative, or customer-facing role
- Any experience you have in a legal or professional services environment
- How you stay organized and manage competing tasks when things get busy
- Your experience with Microsoft Office, Google Workspace, or any legal practice management software
- Your salary range expectations
- Your earliest available start date and any notice period obligations. We are looking to fill this role as soon as possible.
- If you speak any languages other than English, please indicate which ones and your level of proficiency
If you have any questions or would like to learn more about the role before applying, feel free to reach out to Ajay Gill directly on LinkedIn.
Applications will be reviewed on a rolling basis so we encourage you to apply early. We genuinely appreciate the time and effort every applicant puts into their application. As much as we would love to connect with everyone, we will only be following up with candidates we are moving forward with in the process. We wish all applicants the very best in their search.
