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Added 21 mins ago
Head of Legal & Compliance
Mecka
Richmond Hill, ON
$150,000 to $175,000 CAD / year
Full-time
AI lab agreements: Support and negotiate data licensing agreements with foundation model teams and AI labs, including usage rights, exclusivity, confidentiality, indemnities, and compliance…
Added 6 hours ago
Head of Legal & Compliance
Mecka
Richmond Hill, ON
$150,000 to $175,000 CAD / year
Full-time
AI lab agreements: Support and negotiate data licensing agreements with foundation model teams and AI labs, including usage rights, exclusivity, confidentiality, indemnities, and compliance…
Added 7 hours ago
Classroom Coordinator
The University of British Columbia
Vancouver, BC
$4,443 to $4,668 CAD / month
Full-time
…Program at the Vancouver site. This role is integral to the operations and goals of the Department in its provision of excellent client service and program delivery. This work will include…
Added 7 hours ago
Key Holder - Jo Malone London - Parttime - Chinook Centre - Calgary AB
Estée Lauder Companies
Calgary, AB
…will use your outstanding coaching and mentoring skills to lead by example, modelling the behaviors that the sales team need to demonstrate in order to provide inspirational, authentic and…
Added 8 hours ago
Customer Project Manager
Roche
Laval, QC · ON · Canada DIA Field - Central
Full-time
You bring extensive lab-specific Project Management knowledge and experience, bringing deep industry expertise to the team.
Added 8 hours ago
Classroom Coordinator
University of British Columbia
Vancouver, BC · UBCV | Friedman Building (FRDM)
$4,443 to $4,668 CAD / month
Full-time
…Program at the Vancouver site. This role is integral to the operations and goals of the Department in its provision of excellent client service and program delivery. This work will include…
Added 9 hours ago
Nurse, Clinical Informatics Specialist
Sanya’k̓ula
Nanaimo, BC
Full-time
…systems. The role is an integral member of a multi-disciplinary team and has a shared responsibility and accountability to automate and enhance clinical practices, patient/client…
Added 11 hours ago
Food Safety Supervisor
''
Winnipeg, MB
Full-time
Oversees all lab operations including proficiency testing, shelf-life testing and validation, new equipment validation (lab and processing etc.) and maintenance of laboratory equipment
Added 11 hours ago
Licensed Assistant Manager, Rexdale, ON-LensCrafters
LensCrafters
Toronto, ON
Full-time
Partners with store manager to lead a team through strong knowledge & skills.
Added 11 hours ago
Licensed Assistant Manager Nanaimo, BC-LensCrafters
LensCrafters
Nanaimo, BC
Full-time
Partners with store manager to lead a team through strong knowledge & skills.
Added 11 hours ago
Licensed Assistant Manager, Rexdale, ON-LensCrafters
EssilorLuxottica Group
Toronto, ON · Rexdale, ON
Partners with store manager to lead a team through strong knowledge & skills.
Added 11 hours ago
Licensed Assistant Manager Nanaimo, BC-LensCrafters
EssilorLuxottica Group
Nanaimo, BC
Partners with store manager to lead a team through strong knowledge & skills.
Added 11 hours ago
Associate API Chemist (12 month term)
Optimi
Princeton, BC
Full-time
…guidance of an experienced process chemist. This is an on-site, lab-based role at our Princeton, BC…
Added 12 hours ago
Manager Laboratory Operations
Sanya’k̓ula
Vancouver, BC
Full-time
The Manager, Laboratory Operations is accountable for providing operational leadership and management for assigned Laboratories within Provincial Health Services Authority (PHSA). Working…
Added 12 hours ago
Incubation Lab Administrator
The University of British Columbia
Vancouver, BC
$7,158.42 to $10,292.25 CAD / month
Full-time
This role will Design, plan, and lead the operation and service delivery of a university wide Incubation Lab research support program that enables faculty to advance application-level and…
Added 13 hours ago
IT & Systems Lead
VitalBio
Oakville, ON
Full-time
Familiarity with lab/manufacturing IT, including isolated networks, instrument PCs, VLAN segregation, and OT/IoT devices.
Added 14 hours ago
Business Manager, Laboratories
Sinai Health
Toronto, ON
…and service delivery. If you’re ready to shape how essential lab services are funded, delivered, and sustained, you’ll find real influence and purpose in contributing to tangible…
Added 14 hours ago
Customer Support Agent - Inbound (BCGEU) - Casual - Surrey, BC
LifeLabs
Surrey, BC
We are committed innovators, operating Canada's first commercial genetics lab, and the country's largest online patient portal, with more than 8 million Canadians receiving their results…
Added 15 hours ago
Incubation Lab Administrator
University of British Columbia
Vancouver, BC · UBCV | University Services Building (USB)
$7,158.42 to $10,292.25 CAD / month
Full-time
This role will Design, plan, and lead the operation and service delivery of a university wide Incubation Lab research support program that enables faculty to advance application-level and…
Added 16 hours ago
IT infrastructure & Systems Manager
VitalBio
Oakville, ON
Full-time
Lead or participate in IT infrastructure projects such as network upgrades, security hardening, tool migrations, and new system rollouts.
Added 17 hours ago
Licensed Team Lead-Markham, ON-LensCrafters
LensCrafters
Markham, ON
Full-time
The Licensed Team Lead creates exceptional value in the lives of customers & patients by delivering exceptional customer service. Ensures customers & patients are always delighted. Assists…
Added 18 hours ago
Lab Manager
Cyclic Materials Inc.
Kingston, ON
We are seeking a Lab Manager to lead our hydrometallurgical analytical laboratory. This hands-on role combines supervision of lab analysts with analytical work supporting commercial plant…
Added 18 hours ago
Lab Manager
Cyclic Materials
Kingston, ON
Full-time
We are looking for a highly motivated and skilled Lab Manager to join our hydrometallurgical analytical laboratory. The role is hybrid combining laboratory management with hands-on…
Added 1 day ago
Key Holder - MAC - Parttime - Park Royal - West Vancouver, BC
Estée Lauder Companies
BC · West Vancouver, BC,CA
…will use your outstanding coaching and mentoring skills to lead by example, modelling the behaviors that the sales team need to demonstrate in order to provide inspirational, authentic and…
Added 1 day ago
Jo Malone London Yorkdale Freestanding Store PT Key Holder
Estée Lauder Companies
Toronto, ON
Full-time
…will use your outstanding coaching and mentoring skills to lead by example, modelling the behaviors that the sales team need to demonstrate in order to provide inspirational, authentic and…

VitalBio

People Operations Specialist

400 Iroquois Shore Rd, Oakville, ON, L6H 1M5, Canada

Pay: The expected compensation range for this position is $60,000-$75,000.
Job type: Full-time
Experience: 2–4 years of experience in People Operations, Human Resources, or a similar role.
Posting language: English
Posted: Sep 28, 2026

Apply About employer

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Original job description

About you:

You're a detail-loving, process-minded People Ops enthusiast who thrives in fast-paced, high-growth environments, and you're hungry to grow right along with them. You sweat the fundamentals so nobody else has to: clean data, airtight documentation, and onboarding so smooth new hires wonder why every company doesn't do it this way. You know that great people operations are the secret ingredient behind a great employee experience. You lead with curiosity and empathy, treat accuracy and discretion like superpowers, and can't wait to take ownership of the day-to-day people operations that keep a company redefining healthcare diagnostics running smoothly.

What you'll do:

People Operations and Employee Experience:

Help create a seamless employee experience from first day to last, supporting onboarding, offboarding, promotions, transfers and other key employee changes.
Prepare employment agreements, letters, addenda and other employee documentation with accuracy and attention to detail.
Keep employee records organized, accurate and up to date, ensuring we have the right documentation in place.
Coordinate onboarding across teams to ensure new hires feel welcomed, prepared and set up for success.
Manage the operational details of offboarding, partnering with teams across the organization to ensure a smooth transition.

HR Systems and People Data:

Be a go-to resource for our HRIS, Rippling, maintaining accurate employee data and supporting employees and managers with the system.
Process employee changes and conduct regular audits to keep our People data clean and reliable.
Help us get more out of our HR technology by identifying opportunities to improve workflows, automate processes and make things easier for employees and managers.

Payroll and Benefits:

Help ensure employees are paid accurately and on time by coordinating payroll changes, reviewing inputs and supporting payroll audits.
Manage day-to-day benefits administration, including enrolments, changes and terminations.
Be a first point of contact for employee payroll and benefits questions, helping employees navigate programs and find the answers they need.

Leaves and Employee Support:

Coordinate employee leaves from an administrative perspective, ensuring documentation, systems and records stay organized and up to date.
Be an approachable first point of contact for everyday questions about our People programs, policies and processes.
Help employees navigate People processes and connect them with the right support when a question requires additional expertise.

People Programs and Process Improvement:

Keep People resources, templates, policies and process documentation organized, accessible and current.
Support employee communications and People initiatives across the organization.
Look for ways to make our People processes simpler, smarter and more scalable, using technology and automation wherever possible.
Jump into People projects and new initiatives as we continue to grow and evolve!

Qualifications

2–4 years of experience in People Operations, Human Resources, or a similar role.
Post-secondary education in Human Resources, Business Administration, or a related field; CHRP designation or progress toward it is an asset.
Working knowledge of Ontario employment standards and HR practices.
Experience working with an HRIS; experience with Rippling or a similar platform is an asset.
Exposure to payroll and benefits administration, with an interest in building deeper expertise in these areas.
Strong attention to detail and a high degree of accuracy when working with employee data and documentation.
Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.
Comfortable working with data and spreadsheets and producing basic People reports and metrics.
Strong written and verbal communication skills, with a service-oriented approach to supporting employees and managers.
Sound judgment and discretion when working with confidential and sensitive information.
A proactive, curious mindset - you look for ways to improve processes rather than simply following them.
Comfortable working in a growing environment where priorities and processes will continue to evolve.

The expected compensation range for this position is $60,000-$75,000. Compensation will be determined based on the individual’s demonstrated experience, education, training, relevant certifications or licensure, and other applicable business and organizational factors.

This role is a current, onsite vacancy (5 days a week in our Oakville office).

Why join us:

At Vital Bio, you will:

Build the people foundation for a cutting-edge diagnostics company bringing lab-quality testing to the point of care.
Work cross-functionally with passionate scientists, engineers, and business leaders to support our mission-driven growth.
Shape and scale processes in a collaborative, agile environment where your expertise and ideas will have an immediate impact.
Grow with a company that values trust, ownership, and innovation as we work to make healthcare more accessible worldwide.

About Vital Bio

Vital is revolutionizing point-of-care diagnostics with our VitalOne platform, delivering real-time care wherever patients are. Our mission is to democratize health technology, making healthcare more accessible and proactive.

Our global team of experts spans chemistry, software, engineering, and microfluidics. We thrive on change, operate on trust, and value diverse perspectives. Our growth-minded culture empowers front-line decision-making and fosters impactful work.

We seek tenacious, bold individuals ready to transform healthcare. At Vital, your talent will make a difference as we work to ensure everyone has access to care when and where they need it.

Vital Biosciences Inc. is an equal opportunity employer and values diversity in the workplace. We are therefore happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require accommodation in order to participate in our hiring process, please contact us to make your needs known in advance.

As part of our recruitment process, we may use automated or AI-supported tools to assist with application review and screening. These tools are used to support, not replace, human decision-making. Final hiring decisions are always made by our hiring team.

Apply About employer

More about this job

Responsibilities

Manage employee lifecycle processes, documentation, HRIS data, payroll changes, benefits administration, leaves, and employee inquiries. Maintain People resources and support communications and initiatives while improving processes through technology and automation.

Requirements

Requires 2–4 years of experience in People Operations, Human Resources, or a similar role, along with post-secondary education in Human Resources, Business Administration, or a related field; a CHRP designation or progress toward it is an asset. Candidates should have working knowledge of Ontario employment standards, HRIS experience, exposure to payroll and benefits, strong organizational and communication skills, attention to detail, and discretion with confidential information.

Skills

People Operations
Human Resources
Employee Onboarding
Employee Offboarding
HRIS Administration
Rippling
Employee Data Management
Payroll Administration
Benefits Administration
Leave Administration
Ontario Employment Standards
Process Improvement
Workflow Automation
People Reporting
Confidentiality
Employee Support

Visa sponsorship

Not detected in the job text

Keywords

People Operations
Human Resources
Employee Experience
Onboarding
Offboarding
Employment Agreements
Employee Records
HRIS
Rippling
People Data
Payroll
Benefits Administration
Employee Leaves
Ontario Employment Standards
CHRP
People Reporting
Spreadsheets
Process Improvement
Workflow Automation
Employee Communications
Healthcare Diagnostics
Point-of-Care Diagnostics

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