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Added 1 min ago
QI
Manager, Community Programs & Engagement
Queer Intersections (QX)
London, ON
- Volunteer
…community-focused professional to become our first staff member and help lead the organization into its next stage of growth. The Manager, Community Programs & Engagement will be the…
Added 1 min ago
KI
Digital Content Marketing Intern
Kat International Wellness
Toronto, ON · Greater Toronto Area, Canada
- Internship
…customer journey - from awareness and community building to lead generation and…
Added 1 min ago
FF
Senior Development Officer
Food For The Poor-Canada
Toronto, ON
- Contract
…objective, the Senior Development Officer (SDO) is responsible to lead the continued development and execution of FFTP-Canada's fundraising strategy with an aim to increase our current…
Added 1 min ago
UW
Marketing Coordinator
United Way British Columbia
Kamloops, BC
- $82,100.2 CAD / year
- Full-time
…deadlines (solicitation and stewardship mailings, appeal calendar planning) with open-ended relationship and business development work (partnerships, community activation, brand…
Added 1 min ago
UW
Marketing Coordinator
United Way British Columbia
Nanaimo, BC
- $82,100.2 CAD / year
- Full-time
…deadlines (solicitation and stewardship mailings, appeal calendar planning) with open-ended relationship and business development work (partnerships, community activation, brand…
Added 1 min ago
KR
Head Coach, Rhythmic Gymnastics
Kanata Rhythmic Sportive Gymnastics Club
Ottawa, ON · Kanata, ON
- Full-time
…Technical. This position combines hands-on coaching with strategic planning and administrative leadership to foster athlete development, mentor coaches, and maintain a strong technical and…
Added 16 mins ago
I
Customer Experience Leader
Indigo
Brandon, MB
- $17.5 to $22.5 CAD / hour
- Part-time
The Customer Experience Leader is the execution lead of all customer programs and results. This position role models and coaches to create a high-performance, customer-focused environment…
Added 17 mins ago
EL
Store Manager Store Manager
Estée Lauder Companies
Vancouver, BC
- Full-time
If you are an ambitious self-starter with a flair for business planning and a passion for coaching others to reach their full potential this could be the perfect role for you and the first…
Added 31 mins ago
VC
Community Care Assistant (Community Health Worker)
Vancouver Coastal Health
Powell River, BC
- Full-time
…clients in their care. Provides input and feedback in the care planning process to the health care…
Added 31 mins ago
GK
Member Engagement, Lifecycle & Experience role!
Greater KW Chamber of Commerce
Guelph, ON
- Full-time
Lead the new member onboarding journey after the sale
Added 31 mins ago
5A
Communications Specialist
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- Full-time
Lead the development of compelling EOIs, RFQs, and RFPs that combine
Added 31 mins ago
CO
Growth Coordinator
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Saint John, NB
- Full-time
Initiate and maintain contact with event organizers to support the attraction of events to the Uptown with a particular focus on events that will stimulate economic impact to the City,…
Added 31 mins ago
DG
Food Service Supervisor
Dexterra Group
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- Full-time
Under the general supervision of the Food Service Director, the Retail Supervisor is in charge of organizing, planning, preparing and/or directing the preparation of daily food service…
Added 31 mins ago
DG
Catering Manager
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Winnipeg, MB
- Full-time
…excellent opportunity for a seasoned sales professional to lead our sales initiatives in the competitive catering and events market. You will be responsible for driving revenue growth,…
Added 31 mins ago
TU
Academic and Career Advisor
The University of British Columbia
Kelowna, BC
- $7,158.42 to $10,292.25 CAD / month
- Part-time
Added 31 mins ago
UW
Marketing Coordinator
United Way British Columbia
Victoria, BC
- $82,100.2 CAD / year
- Full-time
…deadlines (solicitation and stewardship mailings, appeal calendar planning) with open-ended relationship and business development work (partnerships, community activation, brand…
Added 46 mins ago
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Environmental Risk Manager 1
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- Full-time
Provides technical advice, leadership, and instructions to field personnel in the event of environmental issues. Clearly communicate the situation to management with regular frequency.
Added 46 mins ago
AP
Business Development Associate
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Toronto, ON · Greater Toronto Area, Canada
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Campaigns, client materials and event planning - as required
Added 46 mins ago
MC
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The Director of Events plays a pivotal role in our catering company, responsible for overseeing the event coordination department. This dynamic position combines strategic planning,…
Added 46 mins ago
CG
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- Full-time
…across corporate, social, institutional, community and special-event markets in…
Added 46 mins ago
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Added 46 mins ago
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Added 46 mins ago
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Lead annual and multi-year capital planning processes.
Added 46 mins ago
I
Customer Experience Leader (Contract 18 Months)
Indigo
London, ON
- $18.6 to $23.25 CAD / hour
- Full-time
The Customer Experience Leader is the execution lead of all customer programs and results. This position role models and coaches to create a high-performance, customer-focused environment…
Added 47 mins ago
KH
Senior Development Officer, Signature Events & Partnerships
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- Full-time
Experience planning and executing fundraising events, including managing timelines, budgets, stakeholders, and event deliverables.

voestalpine

Corporate Services Assistant

Richmond, BC, Canada

$22 to $25 CAD / hour · Full-time

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Job details

Pay: $22 to $25 CAD / hour
Job type: Full-time
Experience: Minimum 2 years of experience supporting administrative, operational, project coordination, customer service, communications, or other related business functions.
Posting language: English
Posted: Oct 29, 2026

Original job description

Join Our Team at voestalpine Railway Systems Nortrak!

Embark on a rewarding career journey with voestalpine Railway Systems Nortrak, North America's premier designer and manufacturer of special trackwork. With a legacy spanning 160 years, we lead the industry in shaping the future of rail solutions. As part of the voestalpine Railway Systems global network, we are committed to delivering quality products and services, including rails, turnouts, fastening systems, signaling technologies, and monitoring solutions. Operating with a presence across Canada, the US, and Mexico, we prioritize the well-being of our people, global mobility, and sustainability and innovation.

Our people are the foundation of our success. Skilled, motivated, and results-driven individuals shape our culture demonstrating our core values of Respect, Responsibility, Curiosity, Courage, Passion, and Diversity each day. This commitment is more than shared values; it extends to shared responsibilities for safety and quality, showing genuine care for one another's growth and development, a commitment to our customers, and fostering strong relationships within the Nortrak Team and with our customers.

We are currently looking for a Corporate Services Assistant to join our team in Richmond, BC. This position will be working 30 to 40 hours per week.

PURPOSE OF POSITION

Reporting to the Manager, Marketing Communications, the Corporate Services Assistant provides operational and administrative support for Marketing Operations, Internal Communications, employee engagement initiatives, facilities coordination, and other corporate services activities. The role requires a highly organized and proactive individual capable of coordinating multiple responsibilities, supporting cross-functional stakeholders, maintaining accurate records, and continuously improving processes.

Marketing Operations & Event Support:

Support the planning, coordination, and execution of trade shows, customer events, and marketing initiatives.
Coordinate logistics, vendors, materials, shipments, and operational requirements related to marketing activities.
Maintain inventories of marketing assets, promotional materials, and branded products.

Internal Communications & Employee Engagement:

Support the development, coordination, and distribution of employee communications and engagement initiatives.
Assist with the preparation and publication of newsletters, announcements, presentations, recognition programs, and other communication materials.
Coordinate information gathering and stakeholder input to support communication activities across the organization.

HR & Corporate Services Support:

Provide administrative support for employee-related programs, onboarding activities, training coordination, compliance tracking, records management, and other corporate services initiatives.
Assist with the coordination of employee recognition, engagement, and company-wide programs.
Support reporting, documentation, and process administration activities as required.

Facility & Office Coordination:

Coordinate day-to-day office and facility-related activities, including maintenance requests, vendor communications, service coordination, health and safety coordination and administrative support for building operations.
Support the management of facility-related contracts, inspections, repairs, and office services.
Assist in the coordination of safety-related activities, documentation, and training requirements.

Vendor & Administrative Coordination:

Coordinate vendor relationships, quotations, purchase requests, invoices, payment requests, and related administrative processes.
Maintain accurate records, documentation, schedules, inventories, and other business information.
Provide administrative and operational support across multiple business functions.

Process Improvement & Business Support:

Identify opportunities to improve, streamline, automate, and simplify administrative and operational processes.
Participate in special projects and continuous improvement initiatives.
Contribute to the ongoing development and effectiveness of Corporate Services activities.

QUALITIFCATION:

EDUCATION:

Post Secondary Education (College) would be an asset.

FIELD OF EXPERIENCE:

Minimum 2 years of experience supporting administrative, operational, project coordination, customer service, communications, or other related business functions.
Experience coordinating multiple priorities, projects, and stakeholders in a fast-paced environment.
Maintain records, schedules, documentation, and administrative processes with a high degree of accuracy.

Coordinate business events, meetings, vendors, shipments, logistics, and related activities.
Experience obtaining quotations, coordinating with suppliers, and tracking deliverables to ensure timely completion.
Obtain information from multiple stakeholders and coordinate communication activities.
Prepare professional business communications, presentations, reports, newsletters, and other organizational materials using established templates, standards, policies, and business processes.
Demonstrate initiative, resourcefulness, and a willingness to identify opportunities for improvement while taking ownership of assigned responsibilities.

SKILLS & COMPETENCES:

Proficient with strong written and verbal communication skills to interact with employees, managers, vendors, and external partners and to prepare professional business communications.
Demonstrates strong teamwork and collaboration skills when working with diverse groups and stakeholders.
Comfortable working in a dynamic environment and adapting to changing priorities, responsibilities, and business needs.
Ability to analyze information, identify opportunities for improvement, and support process optimization initiatives.
Strong coordination and follow-up skills, with the ability to manage timelines, track progress, and work collaboratively with multiple stakeholders to ensure commitments and deadlines are achieved.
Demonstrates curiosity, adaptability, and the ability to quickly learn new processes, systems, and business functions.
Demonstrates accountability for making informed decisions within established procedures and ensuring timely escalation of exceptions or risks.
Excellent organizational and time management skills, with the ability to independently prioritize competing responsibilities, manage multiple tasks, and consistently deliver on commitments.
Effective problem-solving skills with the ability to identify issues, evaluate alternatives, implement practical solutions, and escalate complex matters when appropriate.
High attention to detail and commitment to accuracy in documentation, communications, records management, and administrative processes.
Understands the interdependencies between processes, stakeholders, and business activities, and considers the broader impact of decisions and actions.
Comfortable learning and utilizing a variety of business systems, applications, and technology tools to support operational and administrative functions.

Technical Skills:

Proficient in Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, Teams, and SharePoint.
Experience using content creation and design platforms such as Canva, Adobe Express, Adobe Creative Suite, or similar tools is considered an asset.
Comfortable learning and using new business systems, databases, and software applications to support operational, communication, administrative, and reporting activities.
Ability to maintain accurate records, documentation, inventories, training data, and administrative information while ensuring organization and attention to detail.
Experience using HRIS, learning management, or other enterprise software systems is an asset.
Proficiency with company-specific applications such as ADP and Learning Management Systems (LMS) is preferred.

PHYSICAL DEMANDS:

Prolonged periods of sitting at a desk and working on a computer; occasional standing and walking for your scheduled shift.
Must remain stationary for extended periods and move throughout the building to access files.
Ability to lift and move equipment or objects up to 20-25 pounds occasionally.
Visual requirements include close, distance, color, peripheral vision, depth perception, and the ability to adjust focus.
Occasional travel required, involving walking, standing, sitting, and driving for varying durations.
Frequent use of hands and arms for dialling phones and using a computer mouse.

SALARY:

$22/hr - $30/hr

WORKING HOURS:

30 - 40 hours/week

BENEFITS:

voestalpine Railway Systems Nortrak employees enjoy a generous benefits package including: medical, dental, vision, short-term and long-term disability, life and AD&D insurance, retirement plan with a generous matching contribution, Employee Assistance Program, tuition reimbursement, paid holidays, and competitive vacation benefits.

INTFL

#ZR

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More about this job

Responsibilities

The Corporate Services Assistant provides operational and administrative support for marketing, internal communications, and employee engagement initiatives. The role also involves coordinating facility operations, vendor relationships, and process improvement projects.

Requirements

Candidates should have at least 2 years of experience in administrative, operational, or communications functions. Proficiency in Microsoft Office and strong organizational skills are required, with post-secondary education considered an asset.

Skills

Administrative support
Marketing operations
Event coordination
Internal communications
Facility coordination
Vendor management
Process improvement
Microsoft Office Suite
Data entry
Project coordination
Time management
Attention to detail
Communication skills
Collaboration
Problem-solving
Content creation

Benefits

Medical insurance
Dental insurance
Vision insurance
Short-term disability insurance
Long-term disability insurance
Life insurance
AD&D insurance
Retirement plan
Employee assistance program
Tuition reimbursement
Paid holidays
Vacation benefits

Visa sponsorship

Not detected in the job text

Keywords

Marketing Operations
Internal Communications
Facility Management
Vendor Relations
Administrative Support
Event Planning
Process Improvement
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
SharePoint
Canva
Adobe Creative Suite
HRIS
Learning Management Systems
ADP
Health and Safety
Logistics
Documentation
Records Management
Employee Engagement
Rail Industry
Manufacturing
Corporate Services
Compliance
Inventory Management
Purchase Requests
Invoicing

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