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Added 20 mins ago
GS
MISC 26/27 - 13: Human Resource Services Assistant (Full Time)
Greater St. Albert Catholic Regional School Division, Number
St. Albert, AB
- Full-time
Position: Under the direction of the Human Resource Services Manager and the Assistant Superintendent of Human Resource Services, the Human Resource Services Assistant will perform duties…
Added 20 mins ago
A
Business Development Manager (Agriculture)
AdvancedAg
Raymond, AB
- Contract
AdvancedAg is seeking a results-driven Business Development Manager to identify, develop, and execute opportunities that support revenue growth, commercialization, and expansion into new…
Added 20 mins ago
R
Assistant Resident Manager
Realstar
Cornwall, ON
- Full-time
Realstar is a fully integrated management firm providing a full range of investment and property management services for the last 50 years. It is one of Canada’s largest multi-residential…
Added 20 mins ago
KB
restaurant manager
Karahi Boys
AB · Edmonton, AB
- Full-time
Added 35 mins ago
T
University of Victoria Networking Event - October 29 2026
TD
Victoria, BC
- Full-time
TD Commercial Banking provides financial solutions to North American businesses. Our broad range of products and services allows us to meet the needs of our clients in every sector,…
Added 50 mins ago
C
Spécialiste de remboursement Bilingue/Reimbursement Specialist
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Quebec, QC · Greater Quebec City Metropolitan Area
- Full-time
Ce poste s'inscrit dans le cadre des services d'accompagnement des patients et des professionnels de santé ainsi que des services de commercialisation pharmaceutique proposés par Cencora au…
Added 1 hour ago
AI
Lead Coordinator - Fleet/Daily Ops
Air Inuit
Montreal, QC
- Full-time
…just passengers and cargo, but stories, hopes, and essential services to the people of the Nunavik. Behind every flight is a team of over 1,300 dedicated professionals and each one…
Added 1 hour ago
MD
Business Analyst Supervisor - Systems Analysis Unit Supervisor
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Saint-Paul, NB · St.-Paul, NB
- Full-time
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all…
Added 1 hour ago
QI
Manager, Community Programs & Engagement
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London, ON
- Volunteer
…help lead the organization into its next stage of growth. The Manager, Community Programs & Engagement will be the operational lead for QX, overseeing day-to-day operations while leading…
Added 1 hour ago
HC
LTO - Senior English (1.00 FTE)
Halton Catholic District School Board
Oakville, ON
- Full-time
…regarding candidate advancement are made by Human Resources Services staff in partnership with the hiring…
Added 1 hour ago
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LTO - Grade 2 (1.00 FTE)
Halton Catholic District School Board
Oakville, ON
- Full-time
…regarding candidate advancement are made by Human Resources Services staff in partnership with the hiring…
Added 1 hour ago
NC
Volunteer Coordinator
Nanaimo Community Hospice Society
Nanaimo, BC
- Full-time
· Acts as a resource for client-based volunteers by being a client services role model, sharing knowledge and expertise;
Added 1 hour ago
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Sales Coordinator
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Toronto, ON
- Full-time
Maintain and adhere to Group/Meeting/Event cut off dates, group release dates
Added 1 hour ago
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Children's Early Years Pedagogical Leader
County of Wellington
Fergus, ON
- $77,295.4 to $90,071.8 CAD / year
- Contract
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Added 1 hour ago
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Community Care Assistant (Community Health Worker)
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Powell River, BC
- Full-time
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Added 1 hour ago
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Client Portfolio Manager
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Vancouver, BC
- Full-time
We are seeking an established Client Portfolio Manager with an existing book of business and a proven track record of serving high-net-worth individuals, families, and foundations to join…
Added 1 hour ago
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- Full-time
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Added 1 hour ago
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Growth Coordinator
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Saint John, NB
- Full-time
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Added 1 hour ago
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Catering Attendant / Receptionist
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BC · West Vancouver, BC
- Other
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Added 1 hour ago
TU
Academic and Career Advisor
The University of British Columbia
Kelowna, BC
- $7,158.42 to $10,292.25 CAD / month
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Added 2 hours ago
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Receptionist (2026-10991)
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Added 2 hours ago
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Senior Full Stack Developer – FHIR, Java, Node.js, AWS & Healthcare Integration
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Added 2 hours ago
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Senior On-Site Service Specialist, Hospitality
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Director of Property Management
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voestalpine

Corporate Services Assistant

Richmond, BC, Canada

$22 to $25 CAD / hour · Full-time

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Job details

Pay: $22 to $25 CAD / hour
Job type: Full-time
Experience: Minimum 2 years of experience supporting administrative, operational, project coordination, customer service, communications, or other related business functions.
Posting language: English
Posted: Oct 29, 2026

Original job description

Join Our Team at voestalpine Railway Systems Nortrak!

Embark on a rewarding career journey with voestalpine Railway Systems Nortrak, North America's premier designer and manufacturer of special trackwork. With a legacy spanning 160 years, we lead the industry in shaping the future of rail solutions. As part of the voestalpine Railway Systems global network, we are committed to delivering quality products and services, including rails, turnouts, fastening systems, signaling technologies, and monitoring solutions. Operating with a presence across Canada, the US, and Mexico, we prioritize the well-being of our people, global mobility, and sustainability and innovation.

Our people are the foundation of our success. Skilled, motivated, and results-driven individuals shape our culture demonstrating our core values of Respect, Responsibility, Curiosity, Courage, Passion, and Diversity each day. This commitment is more than shared values; it extends to shared responsibilities for safety and quality, showing genuine care for one another's growth and development, a commitment to our customers, and fostering strong relationships within the Nortrak Team and with our customers.

We are currently looking for a Corporate Services Assistant to join our team in Richmond, BC. This position will be working 30 to 40 hours per week.

PURPOSE OF POSITION

Reporting to the Manager, Marketing Communications, the Corporate Services Assistant provides operational and administrative support for Marketing Operations, Internal Communications, employee engagement initiatives, facilities coordination, and other corporate services activities. The role requires a highly organized and proactive individual capable of coordinating multiple responsibilities, supporting cross-functional stakeholders, maintaining accurate records, and continuously improving processes.

Marketing Operations & Event Support:

Support the planning, coordination, and execution of trade shows, customer events, and marketing initiatives.
Coordinate logistics, vendors, materials, shipments, and operational requirements related to marketing activities.
Maintain inventories of marketing assets, promotional materials, and branded products.

Internal Communications & Employee Engagement:

Support the development, coordination, and distribution of employee communications and engagement initiatives.
Assist with the preparation and publication of newsletters, announcements, presentations, recognition programs, and other communication materials.
Coordinate information gathering and stakeholder input to support communication activities across the organization.

HR & Corporate Services Support:

Provide administrative support for employee-related programs, onboarding activities, training coordination, compliance tracking, records management, and other corporate services initiatives.
Assist with the coordination of employee recognition, engagement, and company-wide programs.
Support reporting, documentation, and process administration activities as required.

Facility & Office Coordination:

Coordinate day-to-day office and facility-related activities, including maintenance requests, vendor communications, service coordination, health and safety coordination and administrative support for building operations.
Support the management of facility-related contracts, inspections, repairs, and office services.
Assist in the coordination of safety-related activities, documentation, and training requirements.

Vendor & Administrative Coordination:

Coordinate vendor relationships, quotations, purchase requests, invoices, payment requests, and related administrative processes.
Maintain accurate records, documentation, schedules, inventories, and other business information.
Provide administrative and operational support across multiple business functions.

Process Improvement & Business Support:

Identify opportunities to improve, streamline, automate, and simplify administrative and operational processes.
Participate in special projects and continuous improvement initiatives.
Contribute to the ongoing development and effectiveness of Corporate Services activities.

QUALITIFCATION:

EDUCATION:

Post Secondary Education (College) would be an asset.

FIELD OF EXPERIENCE:

Minimum 2 years of experience supporting administrative, operational, project coordination, customer service, communications, or other related business functions.
Experience coordinating multiple priorities, projects, and stakeholders in a fast-paced environment.
Maintain records, schedules, documentation, and administrative processes with a high degree of accuracy.

Coordinate business events, meetings, vendors, shipments, logistics, and related activities.
Experience obtaining quotations, coordinating with suppliers, and tracking deliverables to ensure timely completion.
Obtain information from multiple stakeholders and coordinate communication activities.
Prepare professional business communications, presentations, reports, newsletters, and other organizational materials using established templates, standards, policies, and business processes.
Demonstrate initiative, resourcefulness, and a willingness to identify opportunities for improvement while taking ownership of assigned responsibilities.

SKILLS & COMPETENCES:

Proficient with strong written and verbal communication skills to interact with employees, managers, vendors, and external partners and to prepare professional business communications.
Demonstrates strong teamwork and collaboration skills when working with diverse groups and stakeholders.
Comfortable working in a dynamic environment and adapting to changing priorities, responsibilities, and business needs.
Ability to analyze information, identify opportunities for improvement, and support process optimization initiatives.
Strong coordination and follow-up skills, with the ability to manage timelines, track progress, and work collaboratively with multiple stakeholders to ensure commitments and deadlines are achieved.
Demonstrates curiosity, adaptability, and the ability to quickly learn new processes, systems, and business functions.
Demonstrates accountability for making informed decisions within established procedures and ensuring timely escalation of exceptions or risks.
Excellent organizational and time management skills, with the ability to independently prioritize competing responsibilities, manage multiple tasks, and consistently deliver on commitments.
Effective problem-solving skills with the ability to identify issues, evaluate alternatives, implement practical solutions, and escalate complex matters when appropriate.
High attention to detail and commitment to accuracy in documentation, communications, records management, and administrative processes.
Understands the interdependencies between processes, stakeholders, and business activities, and considers the broader impact of decisions and actions.
Comfortable learning and utilizing a variety of business systems, applications, and technology tools to support operational and administrative functions.

Technical Skills:

Proficient in Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, Teams, and SharePoint.
Experience using content creation and design platforms such as Canva, Adobe Express, Adobe Creative Suite, or similar tools is considered an asset.
Comfortable learning and using new business systems, databases, and software applications to support operational, communication, administrative, and reporting activities.
Ability to maintain accurate records, documentation, inventories, training data, and administrative information while ensuring organization and attention to detail.
Experience using HRIS, learning management, or other enterprise software systems is an asset.
Proficiency with company-specific applications such as ADP and Learning Management Systems (LMS) is preferred.

PHYSICAL DEMANDS:

Prolonged periods of sitting at a desk and working on a computer; occasional standing and walking for your scheduled shift.
Must remain stationary for extended periods and move throughout the building to access files.
Ability to lift and move equipment or objects up to 20-25 pounds occasionally.
Visual requirements include close, distance, color, peripheral vision, depth perception, and the ability to adjust focus.
Occasional travel required, involving walking, standing, sitting, and driving for varying durations.
Frequent use of hands and arms for dialling phones and using a computer mouse.

SALARY:

$22/hr - $30/hr

WORKING HOURS:

30 - 40 hours/week

BENEFITS:

voestalpine Railway Systems Nortrak employees enjoy a generous benefits package including: medical, dental, vision, short-term and long-term disability, life and AD&D insurance, retirement plan with a generous matching contribution, Employee Assistance Program, tuition reimbursement, paid holidays, and competitive vacation benefits.

INTFL

#ZR

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More about this job

Responsibilities

The Corporate Services Assistant provides operational and administrative support for marketing, internal communications, and employee engagement initiatives. The role also involves coordinating facility operations, vendor relationships, and process improvement projects.

Requirements

Candidates should have at least 2 years of experience in administrative, operational, or communications functions. Proficiency in Microsoft Office and strong organizational skills are required, with post-secondary education considered an asset.

Skills

Administrative support
Marketing operations
Event coordination
Internal communications
Facility coordination
Vendor management
Process improvement
Microsoft Office Suite
Data entry
Project coordination
Time management
Attention to detail
Communication skills
Collaboration
Problem-solving
Content creation

Benefits

Medical insurance
Dental insurance
Vision insurance
Short-term disability insurance
Long-term disability insurance
Life insurance
AD&D insurance
Retirement plan
Employee assistance program
Tuition reimbursement
Paid holidays
Vacation benefits

Visa sponsorship

Not detected in the job text

Keywords

Marketing Operations
Internal Communications
Facility Management
Vendor Relations
Administrative Support
Event Planning
Process Improvement
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
SharePoint
Canva
Adobe Creative Suite
HRIS
Learning Management Systems
ADP
Health and Safety
Logistics
Documentation
Records Management
Employee Engagement
Rail Industry
Manufacturing
Corporate Services
Compliance
Inventory Management
Purchase Requests
Invoicing

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