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Added 6 mins ago
RT
Conseiller(ère) principal(e), Éthique et conformité (Triage et évaluation)
Rio Tinto
Montreal, QC
- Full-time
…artificielle approuvés pour soutenir la priorisation et l’examen de l’information, tout en maintenant une vérification et une responsabilité…
Added 6 mins ago
Q
FY27 Intern - AI Software Systems Co-op - Canada (4 months)
Qualcomm
Toronto, ON
- Full-time
…world. Building on our nearly 40-year history of era-defining technology breakthroughs, we deliver leading-edge AI, high performance, lower-power computing, and unrivaled connectivity.…
Added 6 mins ago
Q
FY27 Intern - Deep Learning Research Internship - Embodied AI - Canada (4 Months)
Qualcomm
Markham, ON
- Full-time
…world. Building on our nearly 40-year history of era-defining technology breakthroughs, we deliver leading-edge AI, high performance, lower-power computing, and unrivaled connectivity.…
Added 6 mins ago
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FY27 Intern - Softip Engineering Co-Op - Canada (4 months)
Qualcomm
Ottawa, ON
- Full-time
…world. Building on our nearly 40-year history of era-defining technology breakthroughs, we deliver leading-edge AI, high performance, lower-power computing, and unrivaled connectivity.…
Added 21 mins ago
GL
Research Scientist - Product Development
Gay Lea Foods
Hamilton, ON
- Full-time
Reporting to the Senior Manager, R&D Capabilities & Excellence, the Research Scientist - Product Development develops, optimizes, and commercializes dairy products from concept through…
Added 35 mins ago
FO
IT Business Systems Administrator
Focus on the Family Canada
Langley (District), BC · Langley, BC
- Internship
Diploma or degree in Information Technology, Computer Information Systems, Business Technology Management, Business Administration, Computer Science, or related field .
Added 35 mins ago
OD
FR 29% Elem Contract, French BIP Coverage (flexible timing - 1 hour per day scheduled in the morning)
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON · Kanata, ON
- Contract
Personal information is collected pursuant to the Education Act and will be used to determine the eligibility for employment with the OCDSB. Questions about this collection should be…
Added 35 mins ago
OD
FR 24% Elem Contract, Grade 7/8, Core French, Arts to BIP - Sped Ed 2 required (Mon, Tues, Thurs, Fri 2:00-3:00 and Wed 12:20-3:00)
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON · Kanata, ON
- Contract
Personal information is collected pursuant to the Education Act and will be used to determine the eligibility for employment with the OCDSB. Questions about this collection should be…
Added 35 mins ago
OD
FR 24% Elem Contract, French Kindergarten coverage & Grade 4/5 Art coverage (M 12:05 - 2:05, T-F 1:05 - 2:05)
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON
- Contract
Personal information is collected pursuant to the Education Act and will be used to determine the eligibility for employment with the OCDSB. Questions about this collection should be…
Added 35 mins ago
CC
Business Development Manager
Canada Cartage
Calgary, AB
- Full-time
The Business Development Manager will be responsible for driving profitable revenue growth by identifying and securing new dedicated fleet business opportunities throughout Alberta. This is…
Added 35 mins ago
MD
Business Analyst Supervisor - Systems Analysis Unit Supervisor
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Division/Unit: TRA Application Development / TRA Information Technology Division
Added 35 mins ago
J
Manager, Technical Services
Jobgether
Canada
- Contract
…customer-focused organization supporting complex enterprise technology environments. As the first dedicated Manager of Technical Services, you will oversee a multidisciplinary team of…
Added 50 mins ago
TH
Receiving Part Time (BARRHAVEN)
The Home Depot Canada
Ottawa, ON
- Part-time
…(Rough Goods Receipt)/DGR (Detail Goods Receipt) and enter information about incoming merchandise into the stores’ system using the tools provided (e.g., First Phone). All Receiving…
Added 50 mins ago
OD
FR 48% Elem Contract, Kindergarten to Grade 8, French (M 12:00-3:45; T-W 12:00-2:00, Th 12:00-1:00, F 12:00-2:00)
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON · Kanata, ON
- Contract
Personal information is collected pursuant to the Education Act and will be used to determine the eligibility for employment with the OCDSB. Questions about this collection should be…
Added 50 mins ago
OD
FR 19% Elem Contract; Grade 7 Core French (Tues/Thurs: 2:00pm-3:00pm, Wed/Fri: 11:20am-12:20pm) (combinable with 14% @ Stittsville PS to total 33% FTE)
Ottawa-Carleton District School Board (OCDSB)
Ottawa, ON · Kanata, ON
- Contract
Personal information is collected pursuant to the Education Act and will be used to determine the eligibility for employment with the OCDSB. Questions about this collection should be…
Added 50 mins ago
J
Manager of UX Research
Jobgether
Canada
- $112,000 to $160,000 CAD / year
- Full-time
As Manager of UX Research, you will shape how users’ needs, behaviors, and experiences inform product strategy across a complex B2B SaaS platform. Combining hands-on qualitative and…
Added 50 mins ago
PN
Technical Support Analyst - L3
Panasonic North America
Niagara-on-the-Lake, ON
- $60,000 to $70,000 CAD / year
- Full-time
…service level standards. Provides functional guidance to the Manager and/or L2 team by reviewing and accepting tickets/cases and recommending next steps or resolution when applicable.…
Added 50 mins ago
T
Indirect Tax Manager - Canada
TikTok
Toronto, ON
- Full-time
Indirect Tax Manager will serve as the lead indirect tax resource for the Company's Canadian operations. This is a highly hands-on role responsible for managing the full spectrum of…
Added 50 mins ago
CO
Mgr, Business Planning & Financial Systems - Finance
City of Mississauga
Mississauga, ON
- Full-time
The Manager Budgets, Business Planning & Financial Systems is responsible for leading the City’s business planning and budget process, overseeing financial systems and reporting, and…
Added 50 mins ago
NH
Workplace Relations & Investigations Consultant
Niagara Health
St. Catharines, ON
- Temporary
Reporting to the Manager, Workplace Relations, the Workplace Relations & Investigations Consultant is responsible for supporting and advancing Niagara Health's workplace relations programs,…
Added 50 mins ago
S
Access & Reimbursement Manager (Oakland/Bakersfield, CA)
Stratis
Field, BC
- Full-time
In this contracted role, the Access Reimbursement Manager (ARM) is a client-facing and client-customer facing role that will be responsible for managing a dedicated territory to support…
Added 50 mins ago
CO
Manager, Digital Solutions
City of Saint John
Saint John, NB
- Full-time
The Manager, Digital Solutions, is responsible for the delivery and ongoing management of the City’s enterprise applications, digital solutions, and data and information management…
Added 50 mins ago
S
Access & Reimbursement Manager (Columbus / Toledo, OH)
Stratis
Field, BC
- Full-time
In this contracted role, the Access Reimbursement Manager (ARM) is a client-facing and client-customer facing role that will be responsible for managing a dedicated territory to support…
Added 50 mins ago
AR
Account Manager-Retail New Truck Sales (Hamilton)
Altruck Rentals
Guelph, ON
- Full-time
Altruck International Truck Centres is seeking an experienced and motivated Retail Account Manager-Retail New Truck Sales to join our New Truck Sales team at our Hamilton location (2…
Added 50 mins ago
TO
Senior Communications Advisor
Town of Oakville
Oakville, ON
- Full-time
Possess knowledge in current and possible future policies, practices, trends, technology and information related to public engagement, online communications and marketing, as well as…

voestalpine

Corporate Services Assistant

Richmond, BC, Canada

$22 to $25 CAD / hour · Full-time

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Job details

Pay: $22 to $25 CAD / hour
Job type: Full-time
Experience: Minimum 2 years of experience supporting administrative, operational, project coordination, customer service, communications, or other related business functions.
Posting language: English
Posted: Oct 29, 2026

Original job description

Join Our Team at voestalpine Railway Systems Nortrak!

Embark on a rewarding career journey with voestalpine Railway Systems Nortrak, North America's premier designer and manufacturer of special trackwork. With a legacy spanning 160 years, we lead the industry in shaping the future of rail solutions. As part of the voestalpine Railway Systems global network, we are committed to delivering quality products and services, including rails, turnouts, fastening systems, signaling technologies, and monitoring solutions. Operating with a presence across Canada, the US, and Mexico, we prioritize the well-being of our people, global mobility, and sustainability and innovation.

Our people are the foundation of our success. Skilled, motivated, and results-driven individuals shape our culture demonstrating our core values of Respect, Responsibility, Curiosity, Courage, Passion, and Diversity each day. This commitment is more than shared values; it extends to shared responsibilities for safety and quality, showing genuine care for one another's growth and development, a commitment to our customers, and fostering strong relationships within the Nortrak Team and with our customers.

We are currently looking for a Corporate Services Assistant to join our team in Richmond, BC. This position will be working 30 to 40 hours per week.

PURPOSE OF POSITION

Reporting to the Manager, Marketing Communications, the Corporate Services Assistant provides operational and administrative support for Marketing Operations, Internal Communications, employee engagement initiatives, facilities coordination, and other corporate services activities. The role requires a highly organized and proactive individual capable of coordinating multiple responsibilities, supporting cross-functional stakeholders, maintaining accurate records, and continuously improving processes.

Marketing Operations & Event Support:

Support the planning, coordination, and execution of trade shows, customer events, and marketing initiatives.
Coordinate logistics, vendors, materials, shipments, and operational requirements related to marketing activities.
Maintain inventories of marketing assets, promotional materials, and branded products.

Internal Communications & Employee Engagement:

Support the development, coordination, and distribution of employee communications and engagement initiatives.
Assist with the preparation and publication of newsletters, announcements, presentations, recognition programs, and other communication materials.
Coordinate information gathering and stakeholder input to support communication activities across the organization.

HR & Corporate Services Support:

Provide administrative support for employee-related programs, onboarding activities, training coordination, compliance tracking, records management, and other corporate services initiatives.
Assist with the coordination of employee recognition, engagement, and company-wide programs.
Support reporting, documentation, and process administration activities as required.

Facility & Office Coordination:

Coordinate day-to-day office and facility-related activities, including maintenance requests, vendor communications, service coordination, health and safety coordination and administrative support for building operations.
Support the management of facility-related contracts, inspections, repairs, and office services.
Assist in the coordination of safety-related activities, documentation, and training requirements.

Vendor & Administrative Coordination:

Coordinate vendor relationships, quotations, purchase requests, invoices, payment requests, and related administrative processes.
Maintain accurate records, documentation, schedules, inventories, and other business information.
Provide administrative and operational support across multiple business functions.

Process Improvement & Business Support:

Identify opportunities to improve, streamline, automate, and simplify administrative and operational processes.
Participate in special projects and continuous improvement initiatives.
Contribute to the ongoing development and effectiveness of Corporate Services activities.

QUALITIFCATION:

EDUCATION:

Post Secondary Education (College) would be an asset.

FIELD OF EXPERIENCE:

Minimum 2 years of experience supporting administrative, operational, project coordination, customer service, communications, or other related business functions.
Experience coordinating multiple priorities, projects, and stakeholders in a fast-paced environment.
Maintain records, schedules, documentation, and administrative processes with a high degree of accuracy.

Coordinate business events, meetings, vendors, shipments, logistics, and related activities.
Experience obtaining quotations, coordinating with suppliers, and tracking deliverables to ensure timely completion.
Obtain information from multiple stakeholders and coordinate communication activities.
Prepare professional business communications, presentations, reports, newsletters, and other organizational materials using established templates, standards, policies, and business processes.
Demonstrate initiative, resourcefulness, and a willingness to identify opportunities for improvement while taking ownership of assigned responsibilities.

SKILLS & COMPETENCES:

Proficient with strong written and verbal communication skills to interact with employees, managers, vendors, and external partners and to prepare professional business communications.
Demonstrates strong teamwork and collaboration skills when working with diverse groups and stakeholders.
Comfortable working in a dynamic environment and adapting to changing priorities, responsibilities, and business needs.
Ability to analyze information, identify opportunities for improvement, and support process optimization initiatives.
Strong coordination and follow-up skills, with the ability to manage timelines, track progress, and work collaboratively with multiple stakeholders to ensure commitments and deadlines are achieved.
Demonstrates curiosity, adaptability, and the ability to quickly learn new processes, systems, and business functions.
Demonstrates accountability for making informed decisions within established procedures and ensuring timely escalation of exceptions or risks.
Excellent organizational and time management skills, with the ability to independently prioritize competing responsibilities, manage multiple tasks, and consistently deliver on commitments.
Effective problem-solving skills with the ability to identify issues, evaluate alternatives, implement practical solutions, and escalate complex matters when appropriate.
High attention to detail and commitment to accuracy in documentation, communications, records management, and administrative processes.
Understands the interdependencies between processes, stakeholders, and business activities, and considers the broader impact of decisions and actions.
Comfortable learning and utilizing a variety of business systems, applications, and technology tools to support operational and administrative functions.

Technical Skills:

Proficient in Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, Teams, and SharePoint.
Experience using content creation and design platforms such as Canva, Adobe Express, Adobe Creative Suite, or similar tools is considered an asset.
Comfortable learning and using new business systems, databases, and software applications to support operational, communication, administrative, and reporting activities.
Ability to maintain accurate records, documentation, inventories, training data, and administrative information while ensuring organization and attention to detail.
Experience using HRIS, learning management, or other enterprise software systems is an asset.
Proficiency with company-specific applications such as ADP and Learning Management Systems (LMS) is preferred.

PHYSICAL DEMANDS:

Prolonged periods of sitting at a desk and working on a computer; occasional standing and walking for your scheduled shift.
Must remain stationary for extended periods and move throughout the building to access files.
Ability to lift and move equipment or objects up to 20-25 pounds occasionally.
Visual requirements include close, distance, color, peripheral vision, depth perception, and the ability to adjust focus.
Occasional travel required, involving walking, standing, sitting, and driving for varying durations.
Frequent use of hands and arms for dialling phones and using a computer mouse.

SALARY:

$22/hr - $30/hr

WORKING HOURS:

30 - 40 hours/week

BENEFITS:

voestalpine Railway Systems Nortrak employees enjoy a generous benefits package including: medical, dental, vision, short-term and long-term disability, life and AD&D insurance, retirement plan with a generous matching contribution, Employee Assistance Program, tuition reimbursement, paid holidays, and competitive vacation benefits.

INTFL

#ZR

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More about this job

Responsibilities

The Corporate Services Assistant provides operational and administrative support for marketing, internal communications, and employee engagement initiatives. The role also involves coordinating facility operations, vendor relationships, and process improvement projects.

Requirements

Candidates should have at least 2 years of experience in administrative, operational, or communications functions. Proficiency in Microsoft Office and strong organizational skills are required, with post-secondary education considered an asset.

Skills

Administrative support
Marketing operations
Event coordination
Internal communications
Facility coordination
Vendor management
Process improvement
Microsoft Office Suite
Data entry
Project coordination
Time management
Attention to detail
Communication skills
Collaboration
Problem-solving
Content creation

Benefits

Medical insurance
Dental insurance
Vision insurance
Short-term disability insurance
Long-term disability insurance
Life insurance
AD&D insurance
Retirement plan
Employee assistance program
Tuition reimbursement
Paid holidays
Vacation benefits

Visa sponsorship

Not detected in the job text

Keywords

Marketing Operations
Internal Communications
Facility Management
Vendor Relations
Administrative Support
Event Planning
Process Improvement
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
SharePoint
Canva
Adobe Creative Suite
HRIS
Learning Management Systems
ADP
Health and Safety
Logistics
Documentation
Records Management
Employee Engagement
Rail Industry
Manufacturing
Corporate Services
Compliance
Inventory Management
Purchase Requests
Invoicing

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