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Added 10 mins ago
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Manufacturing Engineer
Sinclair Technologies
Aurora, ON
- $50,000 to $80,000 CAD / year
- Full-time
Sinclair Technologies, a division of Norsat International Inc, is a leading designer and manufacturer of antenna and RF signal conditioning products, systems, and coverage solutions.…
Added 10 mins ago
VS
Senior Network Designer
vTech Solution Canada
Toronto, ON
- Contract
The Senior Network Designer will provide architecture and design expertise to strengthen network services, support integration across on-premises and cloud environments, and align solutions…
Added 10 mins ago
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Senior Technology Designer
Introba
Vancouver, BC
- Full-time
The Senior Technology Designer provides technical leadership for the design and delivery of building technology systems, including communications, audio-visual, electronic security,…
Added 10 mins ago
HT
Designer, Development (Electrical)
Husky Technologies
Bolton, ON
- Full-time
…high-performance injection molding systems and automated manufacturing solutions. Engineers at Husky work on new product development projects, designing complex electrical systems for…
Added 40 mins ago
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Routing/IP Software Engineer - New Grad
Ciena
Ottawa, ON
- Full-time
…Layer 0/1/2 switching (OTN/Packet), and transport-oriented solutions. This role contributes to the software development lifecycle for the 6500 system, from development through delivery to…
Added 40 mins ago
IG
Structural Engineer (Naval/Marine/Shipbuilding)
Insight Global
Victoria, BC
- $65 to $75 CAD / hour
- Contract
Develop structural engineering solutions for the integration of new subsystems and components into existing marine platforms.
Added 55 mins ago
TC
M365 (Microsoft) – Tech Lead
Tata Consultancy Services
Vancouver, BC
- Full-time
The person will be responsible for leading Microsoft 365 collaboration solutions across SharePoint Online, Power Platform and Copilot Studio. The role requires strong technical leadership,…
Added 55 mins ago
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Principal Hardware Designer
Sanmina
Ottawa, ON
- Full-time
The design engineering group provides complete end-to-end product development solutions to a variety of customers. These product solutions include development of test and measurement…
Added 55 mins ago
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Building Automation Designer – Graphical Interfaces & Technical Drawing
I8IS - Infiniti Software Solutions
Quebec, QC
- Full-time
Ability to quickly visualize and implement effective, cost-efficient design solutions.
Added 55 mins ago
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Senior Adaptive Designer
Marks
Toronto, ON
- $82,000 to $92,000 CAD / year
- Full-time
We're looking for a Senior Adaptive Designer who combines exceptional design craft with technical precision and a deep understanding of packaging systems.
Added 55 mins ago
WI
Electrical Design Technician
WSP in Canada
Ottawa, ON
- Full-time
With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.
Added 55 mins ago
LS
Senior Network Designer
LeverageTek Staffing Solutions
Ottawa, ON · Greater Ottawa Metropolitan Area
- Contract
LeverageTek is actively seeking a Network Designer for a 6-month contract with its Ottawa-based customer.
Added 55 mins ago
HT
PD Software for Service
Husky Technologies
Bolton, ON
- Full-time
The Service team is currently seeking a Software engineer/designer to specialize in resolving service issues with a focus on Injection Molding Machine controls, including servo drive and…
Added 55 mins ago
KS
Learning and Development Consultant
Kelly Services (Canada), Ltd.
Toronto, ON
- Contract
We’re seeking an experienced learning and development professional to help shape and deliver learning strategies and solutions for a large organization’s branch banking teams. You’ll…
Added 56 mins ago
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Senior Process Designer
Sedgman
Vancouver, BC
- Full-time
The Senior Process Designer will be involved in the entire design process, from concept to detailed design. They will be working on mining and mineral processing projects across the country…
Added 56 mins ago
TP
Intermediate Designer
Team Power Solutions
SK · Saskatchewan, Canada
- Full-time
The Intermediate Designer is responsible for designing and developing electrical systems that meet customer and business requirements. This role supports projects from concept and quotation…
Added 56 mins ago
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Industrial Designer
OssKin
Montreal, QC
- Full-time
Industrial Designer (Orthopedic Human Wearables)
Added 56 mins ago
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Concepteur(trice) réseau
CGI
Montreal, QC
- Full-time
We are looking for a Network Designer with strong expertise in network security
Added 1 hour ago
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Designer
SGS & Co
Toronto, ON
- $56,000 to $70,000 CAD / year
- Full-time
…content for the Digital Shelf, our team delivers end-to-end solutions - from one-off projects to some of the most iconic and complex private brand programs in the…
Added 1 hour ago
V
Bender
voestalpine
Thorold, ON
- Full-time
Embark on a rewarding career journey with voestalpine Railway Systems Nortrak Canada, North America's premier designer and manufacturer of special trackwork. With a legacy spanning 160…
Added 2 hours ago
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Embedded Hardware Design Engineer (Aerospace)
MANNARINO
Montreal, QC
- Full-time
Proficiency with electronic CAD design tools such as Cadence, Altium Designer, OrCAD, or equivalent.
Added 2 hours ago
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Corporate Services Assistant
voestalpine
Richmond, BC
- $22 to $25 CAD / hour
- Full-time
Embark on a rewarding career journey with voestalpine Railway Systems Nortrak, North America's premier designer and manufacturer of special trackwork. With a legacy spanning 160 years, we…
Added 3 hours ago
S
Senior Mechanical Engineer
SCIEX
Vaughan, ON
- $111,000 to $135,000 CAD / year
- Full-time
The Senior Mechanical Designer is a prominent individual contributor responsible for the design, development, and integration of electromechanical systems and subsystems for advanced…
Added 3 hours ago
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Senior Controls Designer
Carrier
Coquitlam, BC
- $89,500 to $139,500 CAD / year
- Full-time
Automated Logic is looking for a driven Senior Controls Designer to join our team onsite in Coquitlam, BC. In this dynamic role, you will lead the charge in engineering advanced control…
Added 4 hours ago
KI
FPGA Team Lead (Hybrid)
Kardium Inc.
Burnaby, BC
- $119,000 to $170,000 CAD / year
…strong, unique, and customer-valued differentiators versus other solutions on the market. We have built connections with key opinion leaders who are already using the Globe System and are…

voestalpine

Corporate Services Assistant

Richmond, BC, Canada

$22 to $25 CAD / hour · Full-time

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Job details

Pay: $22 to $25 CAD / hour
Job type: Full-time
Experience: Minimum 2 years of experience supporting administrative, operational, project coordination, customer service, communications, or other related business functions.
Posting language: English
Posted: Oct 29, 2026

Original job description

Join Our Team at voestalpine Railway Systems Nortrak!

Embark on a rewarding career journey with voestalpine Railway Systems Nortrak, North America's premier designer and manufacturer of special trackwork. With a legacy spanning 160 years, we lead the industry in shaping the future of rail solutions. As part of the voestalpine Railway Systems global network, we are committed to delivering quality products and services, including rails, turnouts, fastening systems, signaling technologies, and monitoring solutions. Operating with a presence across Canada, the US, and Mexico, we prioritize the well-being of our people, global mobility, and sustainability and innovation.

Our people are the foundation of our success. Skilled, motivated, and results-driven individuals shape our culture demonstrating our core values of Respect, Responsibility, Curiosity, Courage, Passion, and Diversity each day. This commitment is more than shared values; it extends to shared responsibilities for safety and quality, showing genuine care for one another's growth and development, a commitment to our customers, and fostering strong relationships within the Nortrak Team and with our customers.

We are currently looking for a Corporate Services Assistant to join our team in Richmond, BC. This position will be working 30 to 40 hours per week.

PURPOSE OF POSITION

Reporting to the Manager, Marketing Communications, the Corporate Services Assistant provides operational and administrative support for Marketing Operations, Internal Communications, employee engagement initiatives, facilities coordination, and other corporate services activities. The role requires a highly organized and proactive individual capable of coordinating multiple responsibilities, supporting cross-functional stakeholders, maintaining accurate records, and continuously improving processes.

Marketing Operations & Event Support:

Support the planning, coordination, and execution of trade shows, customer events, and marketing initiatives.
Coordinate logistics, vendors, materials, shipments, and operational requirements related to marketing activities.
Maintain inventories of marketing assets, promotional materials, and branded products.

Internal Communications & Employee Engagement:

Support the development, coordination, and distribution of employee communications and engagement initiatives.
Assist with the preparation and publication of newsletters, announcements, presentations, recognition programs, and other communication materials.
Coordinate information gathering and stakeholder input to support communication activities across the organization.

HR & Corporate Services Support:

Provide administrative support for employee-related programs, onboarding activities, training coordination, compliance tracking, records management, and other corporate services initiatives.
Assist with the coordination of employee recognition, engagement, and company-wide programs.
Support reporting, documentation, and process administration activities as required.

Facility & Office Coordination:

Coordinate day-to-day office and facility-related activities, including maintenance requests, vendor communications, service coordination, health and safety coordination and administrative support for building operations.
Support the management of facility-related contracts, inspections, repairs, and office services.
Assist in the coordination of safety-related activities, documentation, and training requirements.

Vendor & Administrative Coordination:

Coordinate vendor relationships, quotations, purchase requests, invoices, payment requests, and related administrative processes.
Maintain accurate records, documentation, schedules, inventories, and other business information.
Provide administrative and operational support across multiple business functions.

Process Improvement & Business Support:

Identify opportunities to improve, streamline, automate, and simplify administrative and operational processes.
Participate in special projects and continuous improvement initiatives.
Contribute to the ongoing development and effectiveness of Corporate Services activities.

QUALITIFCATION:

EDUCATION:

Post Secondary Education (College) would be an asset.

FIELD OF EXPERIENCE:

Minimum 2 years of experience supporting administrative, operational, project coordination, customer service, communications, or other related business functions.
Experience coordinating multiple priorities, projects, and stakeholders in a fast-paced environment.
Maintain records, schedules, documentation, and administrative processes with a high degree of accuracy.

Coordinate business events, meetings, vendors, shipments, logistics, and related activities.
Experience obtaining quotations, coordinating with suppliers, and tracking deliverables to ensure timely completion.
Obtain information from multiple stakeholders and coordinate communication activities.
Prepare professional business communications, presentations, reports, newsletters, and other organizational materials using established templates, standards, policies, and business processes.
Demonstrate initiative, resourcefulness, and a willingness to identify opportunities for improvement while taking ownership of assigned responsibilities.

SKILLS & COMPETENCES:

Proficient with strong written and verbal communication skills to interact with employees, managers, vendors, and external partners and to prepare professional business communications.
Demonstrates strong teamwork and collaboration skills when working with diverse groups and stakeholders.
Comfortable working in a dynamic environment and adapting to changing priorities, responsibilities, and business needs.
Ability to analyze information, identify opportunities for improvement, and support process optimization initiatives.
Strong coordination and follow-up skills, with the ability to manage timelines, track progress, and work collaboratively with multiple stakeholders to ensure commitments and deadlines are achieved.
Demonstrates curiosity, adaptability, and the ability to quickly learn new processes, systems, and business functions.
Demonstrates accountability for making informed decisions within established procedures and ensuring timely escalation of exceptions or risks.
Excellent organizational and time management skills, with the ability to independently prioritize competing responsibilities, manage multiple tasks, and consistently deliver on commitments.
Effective problem-solving skills with the ability to identify issues, evaluate alternatives, implement practical solutions, and escalate complex matters when appropriate.
High attention to detail and commitment to accuracy in documentation, communications, records management, and administrative processes.
Understands the interdependencies between processes, stakeholders, and business activities, and considers the broader impact of decisions and actions.
Comfortable learning and utilizing a variety of business systems, applications, and technology tools to support operational and administrative functions.

Technical Skills:

Proficient in Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, Teams, and SharePoint.
Experience using content creation and design platforms such as Canva, Adobe Express, Adobe Creative Suite, or similar tools is considered an asset.
Comfortable learning and using new business systems, databases, and software applications to support operational, communication, administrative, and reporting activities.
Ability to maintain accurate records, documentation, inventories, training data, and administrative information while ensuring organization and attention to detail.
Experience using HRIS, learning management, or other enterprise software systems is an asset.
Proficiency with company-specific applications such as ADP and Learning Management Systems (LMS) is preferred.

PHYSICAL DEMANDS:

Prolonged periods of sitting at a desk and working on a computer; occasional standing and walking for your scheduled shift.
Must remain stationary for extended periods and move throughout the building to access files.
Ability to lift and move equipment or objects up to 20-25 pounds occasionally.
Visual requirements include close, distance, color, peripheral vision, depth perception, and the ability to adjust focus.
Occasional travel required, involving walking, standing, sitting, and driving for varying durations.
Frequent use of hands and arms for dialling phones and using a computer mouse.

SALARY:

$22/hr - $30/hr

WORKING HOURS:

30 - 40 hours/week

BENEFITS:

voestalpine Railway Systems Nortrak employees enjoy a generous benefits package including: medical, dental, vision, short-term and long-term disability, life and AD&D insurance, retirement plan with a generous matching contribution, Employee Assistance Program, tuition reimbursement, paid holidays, and competitive vacation benefits.

INTFL

#ZR

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More about this job

Responsibilities

The Corporate Services Assistant provides operational and administrative support for marketing, internal communications, and employee engagement initiatives. The role also involves coordinating facility operations, vendor relationships, and process improvement projects.

Requirements

Candidates should have at least 2 years of experience in administrative, operational, or communications functions. Proficiency in Microsoft Office and strong organizational skills are required, with post-secondary education considered an asset.

Skills

Administrative support
Marketing operations
Event coordination
Internal communications
Facility coordination
Vendor management
Process improvement
Microsoft Office Suite
Data entry
Project coordination
Time management
Attention to detail
Communication skills
Collaboration
Problem-solving
Content creation

Benefits

Medical insurance
Dental insurance
Vision insurance
Short-term disability insurance
Long-term disability insurance
Life insurance
AD&D insurance
Retirement plan
Employee assistance program
Tuition reimbursement
Paid holidays
Vacation benefits

Visa sponsorship

Not detected in the job text

Keywords

Marketing Operations
Internal Communications
Facility Management
Vendor Relations
Administrative Support
Event Planning
Process Improvement
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
SharePoint
Canva
Adobe Creative Suite
HRIS
Learning Management Systems
ADP
Health and Safety
Logistics
Documentation
Records Management
Employee Engagement
Rail Industry
Manufacturing
Corporate Services
Compliance
Inventory Management
Purchase Requests
Invoicing

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