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Added 12 mins ago
FG
Vice President, People & Culture
FFUN Group
Saskatoon, SK
- Full-time
As a member of our Senior Leadership Team, you'll lead our People & Culture and Payroll functions, contribute to business strategy, and play a critical role in attracting, developing, and…
Added 12 mins ago
W
Regional Sales Director - Identity - Canada
Workday
Toronto, ON · Greater Toronto Area, Canada
- Full-time
This is a leadership role. You will lead a team of specialized Account Executives who partner closely with Core Account Executives and cross-functional teams to develop opportunities,…
Added 12 mins ago
WS
Manager IT Service Management (ITSM)
Workplace Safety and Insurance Board (WSIB)
London, ON
- Full-time
…delivered across the organization. You’ll have the opportunity to lead an experienced team, advance our ITSM maturity and help shape service management practices in a large, complex…
Added 12 mins ago
MM
Global Financial Crime Screening Operations Manager
Marsh McLennan
Toronto, ON
- Full-time
Reporting to Marsh Head of Screening Operations, the role is part of Marsh Global Financial Crime (GFC) team responsible for the development and maintenance of a robust global screening…
Added 12 mins ago
Payroll Manager
Imperial Brady
Montreal, QC · Saint-Laurent, QC
…Canadian history and a workforce of 1,500 Canadian employees. Our operations span 35 locations from coast to coast, including Saint John, Newfoundland and Vancouver, British Columbia -…
Added 12 mins ago
Technical Account Manager (Mid-Market)
eSentire
Canada
…security. At eSentire, we're building a cutting-edge AI Security Operations Platform that will amplify human expertise, not replace it, creating a workplace where innovation meets…
Added 12 mins ago
GC
Food & Beverage Outlets Manager (Full Time)
Granite Club
Toronto, ON · North York, ON
- Full-time
The Granite Club is looking for a full-time Food & Beverage Outlets Manager who oversees all facets of the day-to-day operations of the restaurant outlets at the Granite Club, including…
Added 12 mins ago
HRIS Manager
Superior Plus Propane Talent Acquisition
Cambridge, ON
Lead, coach, and develop HRIS analysts or supporting team members, providing direction,
Added 12 mins ago
M(
Coordinator, Ticket Operations
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON · Scotiabank Arena
- Full-time
As part of the Ticketing – Operations team located at the Scotiabank Arena, you will be responsible for the execution of events, sales/service and reporting on events as it relates to…
Added 12 mins ago
M(
Manager, Premium Retention & Service
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON · Scotiabank Arena
- Full-time
Lead, coach and develop the Maple Leafs and Raptors Premium Retention team who oversee and manage all Maple Leafs Platinum Club and Maple Leafs & Raptors ScotiaClub Members, creating a…
Added 12 mins ago
V
Procurement Category Manager / Chef de Catégorie (Achat) - Logistique
Vention
Montreal, QC
- Full-time
Headquartered in Montreal, Detroit and Munich, Vention helps manufacturers automate their operations in record time with the only hardware and software AI-powered platform built for the…
Added 12 mins ago
RU
Workplace Experience Support Specialist Senior
RSM US LLP
Toronto, ON
- Full-time
Participate as a key team member in office operations and facilities projects, including real estate projects (i.e., remodel, office relocation, equipment moves).
Added 12 mins ago
R
Associate Director, Operational Resilience
RBC
Toronto, ON
- Full-time
…Operational Resilience to join our First Line of Defense (1LOD) team and support the enterprise-wide operational resilience program. This is an exciting opportunity to drive strategic…
Added 12 mins ago
Warehouse Automation Lead
Hilton Food Group Plc
Brantford, ON
Lead, coach, and develop the inventory and systems team and other operational teams where required.
Added 12 mins ago
M
Food Service Supervisor - Full time
Maquise
Toronto, ON · YORK, ON
- Full-time
…rewards offerings will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not a requirement for this role. Please note that artificial…
Added 12 mins ago
M
Food Service Supervisor - Temporary full time
Maquise
ON · WOODBRIDGE, ON
- Full-time
…rewards offerings will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not a requirement for this role. Please note that artificial…
Added 12 mins ago
TS
Christmas Kettle Assistant
The Salvation Army in Canada
Orillia, ON
- Part-time
Assist with overseeing the operations of the Christmas Kettle campaign including scheduling of staff and/or volunteers.
Added 12 mins ago
SG
Manager Sales & Commercial Operations (MB & SK)
Southern Glazer's Wine & Spirits
Regina, SK
- $80,000 to $100,000 USD / year
- Full-time
Lead the sales execution activities of a diverse sales force covering one or multiple Provinces, achieving individual, team, and organizational quotas through strategic planning and…
Added 12 mins ago
BG
Vice President, Business Operations
Brandt Group of Companies
Regina, SK
- Full-time
Build, mentor, and lead a high-performing business operations team by fostering a culture of accountability, collaboration, and continuous improvement.
Added 12 mins ago
TP
QA Associate - On the Floor & Product Release - 12 month contract, Afternoon Shift
Teva Pharmaceuticals
Whitchurch-Stouffville, ON
- Full-time
Lead and work collaboratively with site operations in the resolution of quality incidents and deviations by completing the DIF and determining product impact, root cause and applicable…
Added 12 mins ago
W
Account Executive - Identity - Canada
Workday
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Workday is establishing a specialized Identity sales team focused on helping enterprise customers modernize identity governance and access management for this new era of work. This team…
Added 12 mins ago
BS
Key Account Manager
Bushbalm Skincare
Ottawa, ON
- Full-time
At Bushbalm, you’ll join a fast-moving, passionate team where innovation, collaboration, and career growth go hand in hand. If you're ready to make an impact, we’d love to meet you!
Added 12 mins ago
G
Seasonal Retail Sales Associate - High Street Shopping Centre
Gap
Abbotsford, BC
- Part-time
…If you want to be part of an iconic American brand, and help lead the way for where we’re headed, we’d love to have you join…
Added 27 mins ago
FG
Vice President, People & Culture
FFUN Group
Saskatoon, SK
- Full-time
As a member of our Senior Leadership Team, you'll lead our People & Culture and Payroll functions, contribute to business strategy, and play a critical role in attracting, developing, and…
Added 27 mins ago
T
Sr. Product Solution Analyst, TD Securities
TD
Toronto, ON
- Full-time
Establishing a Global, Diverse, and Inclusive Technology Team at TD Securities supporting Global Equity Derivative and Synthetic Prime businesses.

voestalpine

Corporate Services Assistant

Richmond, BC, Canada

$22 to $25 CAD / hour · Full-time

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Job details

Pay: $22 to $25 CAD / hour
Job type: Full-time
Experience: Minimum 2 years of experience supporting administrative, operational, project coordination, customer service, communications, or other related business functions.
Posting language: English
Posted: Oct 29, 2026

Original job description

Join Our Team at voestalpine Railway Systems Nortrak!

Embark on a rewarding career journey with voestalpine Railway Systems Nortrak, North America's premier designer and manufacturer of special trackwork. With a legacy spanning 160 years, we lead the industry in shaping the future of rail solutions. As part of the voestalpine Railway Systems global network, we are committed to delivering quality products and services, including rails, turnouts, fastening systems, signaling technologies, and monitoring solutions. Operating with a presence across Canada, the US, and Mexico, we prioritize the well-being of our people, global mobility, and sustainability and innovation.

Our people are the foundation of our success. Skilled, motivated, and results-driven individuals shape our culture demonstrating our core values of Respect, Responsibility, Curiosity, Courage, Passion, and Diversity each day. This commitment is more than shared values; it extends to shared responsibilities for safety and quality, showing genuine care for one another's growth and development, a commitment to our customers, and fostering strong relationships within the Nortrak Team and with our customers.

We are currently looking for a Corporate Services Assistant to join our team in Richmond, BC. This position will be working 30 to 40 hours per week.

PURPOSE OF POSITION

Reporting to the Manager, Marketing Communications, the Corporate Services Assistant provides operational and administrative support for Marketing Operations, Internal Communications, employee engagement initiatives, facilities coordination, and other corporate services activities. The role requires a highly organized and proactive individual capable of coordinating multiple responsibilities, supporting cross-functional stakeholders, maintaining accurate records, and continuously improving processes.

Marketing Operations & Event Support:

Support the planning, coordination, and execution of trade shows, customer events, and marketing initiatives.
Coordinate logistics, vendors, materials, shipments, and operational requirements related to marketing activities.
Maintain inventories of marketing assets, promotional materials, and branded products.

Internal Communications & Employee Engagement:

Support the development, coordination, and distribution of employee communications and engagement initiatives.
Assist with the preparation and publication of newsletters, announcements, presentations, recognition programs, and other communication materials.
Coordinate information gathering and stakeholder input to support communication activities across the organization.

HR & Corporate Services Support:

Provide administrative support for employee-related programs, onboarding activities, training coordination, compliance tracking, records management, and other corporate services initiatives.
Assist with the coordination of employee recognition, engagement, and company-wide programs.
Support reporting, documentation, and process administration activities as required.

Facility & Office Coordination:

Coordinate day-to-day office and facility-related activities, including maintenance requests, vendor communications, service coordination, health and safety coordination and administrative support for building operations.
Support the management of facility-related contracts, inspections, repairs, and office services.
Assist in the coordination of safety-related activities, documentation, and training requirements.

Vendor & Administrative Coordination:

Coordinate vendor relationships, quotations, purchase requests, invoices, payment requests, and related administrative processes.
Maintain accurate records, documentation, schedules, inventories, and other business information.
Provide administrative and operational support across multiple business functions.

Process Improvement & Business Support:

Identify opportunities to improve, streamline, automate, and simplify administrative and operational processes.
Participate in special projects and continuous improvement initiatives.
Contribute to the ongoing development and effectiveness of Corporate Services activities.

QUALITIFCATION:

EDUCATION:

Post Secondary Education (College) would be an asset.

FIELD OF EXPERIENCE:

Minimum 2 years of experience supporting administrative, operational, project coordination, customer service, communications, or other related business functions.
Experience coordinating multiple priorities, projects, and stakeholders in a fast-paced environment.
Maintain records, schedules, documentation, and administrative processes with a high degree of accuracy.

Coordinate business events, meetings, vendors, shipments, logistics, and related activities.
Experience obtaining quotations, coordinating with suppliers, and tracking deliverables to ensure timely completion.
Obtain information from multiple stakeholders and coordinate communication activities.
Prepare professional business communications, presentations, reports, newsletters, and other organizational materials using established templates, standards, policies, and business processes.
Demonstrate initiative, resourcefulness, and a willingness to identify opportunities for improvement while taking ownership of assigned responsibilities.

SKILLS & COMPETENCES:

Proficient with strong written and verbal communication skills to interact with employees, managers, vendors, and external partners and to prepare professional business communications.
Demonstrates strong teamwork and collaboration skills when working with diverse groups and stakeholders.
Comfortable working in a dynamic environment and adapting to changing priorities, responsibilities, and business needs.
Ability to analyze information, identify opportunities for improvement, and support process optimization initiatives.
Strong coordination and follow-up skills, with the ability to manage timelines, track progress, and work collaboratively with multiple stakeholders to ensure commitments and deadlines are achieved.
Demonstrates curiosity, adaptability, and the ability to quickly learn new processes, systems, and business functions.
Demonstrates accountability for making informed decisions within established procedures and ensuring timely escalation of exceptions or risks.
Excellent organizational and time management skills, with the ability to independently prioritize competing responsibilities, manage multiple tasks, and consistently deliver on commitments.
Effective problem-solving skills with the ability to identify issues, evaluate alternatives, implement practical solutions, and escalate complex matters when appropriate.
High attention to detail and commitment to accuracy in documentation, communications, records management, and administrative processes.
Understands the interdependencies between processes, stakeholders, and business activities, and considers the broader impact of decisions and actions.
Comfortable learning and utilizing a variety of business systems, applications, and technology tools to support operational and administrative functions.

Technical Skills:

Proficient in Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, Teams, and SharePoint.
Experience using content creation and design platforms such as Canva, Adobe Express, Adobe Creative Suite, or similar tools is considered an asset.
Comfortable learning and using new business systems, databases, and software applications to support operational, communication, administrative, and reporting activities.
Ability to maintain accurate records, documentation, inventories, training data, and administrative information while ensuring organization and attention to detail.
Experience using HRIS, learning management, or other enterprise software systems is an asset.
Proficiency with company-specific applications such as ADP and Learning Management Systems (LMS) is preferred.

PHYSICAL DEMANDS:

Prolonged periods of sitting at a desk and working on a computer; occasional standing and walking for your scheduled shift.
Must remain stationary for extended periods and move throughout the building to access files.
Ability to lift and move equipment or objects up to 20-25 pounds occasionally.
Visual requirements include close, distance, color, peripheral vision, depth perception, and the ability to adjust focus.
Occasional travel required, involving walking, standing, sitting, and driving for varying durations.
Frequent use of hands and arms for dialling phones and using a computer mouse.

SALARY:

$22/hr - $30/hr

WORKING HOURS:

30 - 40 hours/week

BENEFITS:

voestalpine Railway Systems Nortrak employees enjoy a generous benefits package including: medical, dental, vision, short-term and long-term disability, life and AD&D insurance, retirement plan with a generous matching contribution, Employee Assistance Program, tuition reimbursement, paid holidays, and competitive vacation benefits.

INTFL

#ZR

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More about this job

Responsibilities

The Corporate Services Assistant provides operational and administrative support for marketing, internal communications, and employee engagement initiatives. The role also involves coordinating facility operations, vendor relationships, and process improvement projects.

Requirements

Candidates should have at least 2 years of experience in administrative, operational, or communications functions. Proficiency in Microsoft Office and strong organizational skills are required, with post-secondary education considered an asset.

Skills

Administrative support
Marketing operations
Event coordination
Internal communications
Facility coordination
Vendor management
Process improvement
Microsoft Office Suite
Data entry
Project coordination
Time management
Attention to detail
Communication skills
Collaboration
Problem-solving
Content creation

Benefits

Medical insurance
Dental insurance
Vision insurance
Short-term disability insurance
Long-term disability insurance
Life insurance
AD&D insurance
Retirement plan
Employee assistance program
Tuition reimbursement
Paid holidays
Vacation benefits

Visa sponsorship

Not detected in the job text

Keywords

Marketing Operations
Internal Communications
Facility Management
Vendor Relations
Administrative Support
Event Planning
Process Improvement
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
SharePoint
Canva
Adobe Creative Suite
HRIS
Learning Management Systems
ADP
Health and Safety
Logistics
Documentation
Records Management
Employee Engagement
Rail Industry
Manufacturing
Corporate Services
Compliance
Inventory Management
Purchase Requests
Invoicing

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