Jobs in Canada

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Added 2 hours ago
AT
Accounts Receivable Specialist
Armour Transportation Systems
Moncton, NB
- Full-time
Added 2 hours ago
SM
Storeperson
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 2 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Bachelor's degree in Finance, Accounting, Business Administration, Health Administration, or a related field.
Added 3 hours ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Reporting to the Chair of the Department of Pediatric Surgery, the Fellowship and Bursary Administrative Assistant provides administrative support to the department’s fellowship and…
Added 3 hours ago
TU
Research Assistant
The University of British Columbia
Vancouver, BC
- $37.45 to $53.81 CAD / hour
- Full-time
CUPE 116 Hourly - Research Assistant /Technician 3
Added 3 hours ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Reporting to the Chair of the Department of Pediatric Surgery, the Fellowship and Bursary Administrative Assistant provides administrative support to the department’s fellowship and…
Added 4 hours ago
RD
Assistant Branch Operations Manager
RBC Dominion Securities
Winnipeg, MB
- Full-time
The RBC Dominion Securities Management team located in Winnipeg is looking for an Assistant Branch Operations Manager to join their team. A leadership position within the branch network,…
Added 4 hours ago
MI
Assistant Manager Food & Beverage Operations
Marriott International
Quebec, QC
- Full-time
Complies with all corporate accounting procedures.
Added 4 hours ago
RA
Assistant Store Manager
Red Apple Stores ULC
Meadow Lake, SK
- Full-time
The Assistant Store Manager strives to make our stores a great place to shop for our Customers. We rely on you to provide super-friendly service, maintain a clean and customer-friendly…
Added 5 hours ago
CC
Accounting Clerk
Cornwall Community Hospital
Cornwall, ON
- Part-time
Day Shift Monday through Friday - Schedule subject to change
Added 5 hours ago
CC
Accounting Clerk
Cornwall Community Hospital
Cornwall, ON
- Full-time
Day Shift Monday through Friday - Schedule subject to change
Added 5 hours ago
EF
Senior Client Service and Planning Associate
Entrust Financial Services
Winnipeg, MB
- Full-time
…position. Licensing can broaden your responsibilities as a licensed assistant, with no expectation that you move into an advisor role. We welcome people who want to build a long-term career…
Added 6 hours ago
PV
Temporary part-time (70% - 26 hrs and 15 min per week) Administrative Assistant - Emerald Ridge Elementary
Prairie Valley School Division
White City, SK
- Part-time
…communities, we invite you to apply for the Administrative Assistant position at Emerald Ridge Elementary School in the community of White City. Emerald Ridge Elementary School offers grade…
Added 6 hours ago
PV
Temporary part-time (50% - 18 hrs and 45 min per week) Administrative Assistant
Prairie Valley School Division
White City, SK
- Part-time
…communities, we invite you to apply for the Administrative Assistant position at Ecole White City School in the community of White City. Ecole White City School offers grade K - 8…
Added 7 hours ago
IW
Senior Administrative Assistant - Winnipeg, MB
IG Wealth Management
ON · Ontario, Canada
- Full-time
Serves as a trusted administrative assistant to the Regional Vice-President (RVP), providing confidential support and exercising sound judgement and discretion when managing priorities,…
Added 7 hours ago
MR
Accounts Receivable Clerk
MB Recruitment Canada
Langley (District), BC · Langley, BC
- $44,000 to $52,000 CAD / year
- Full-time
…and experienced Accounts Receivable Accountant to join their accounting team. This position is responsible for managing the full accounts receivable cycle, maintaining accurate vendor…
Added 8 hours ago
AT
Accounts Receivable Specialist
Armour Transportation Systems
Dartmouth, NS
- Full-time
Added 8 hours ago
UO
Research Assistant
University of British Columbia
Vancouver, BC · UBCV | Liu Institute for Global Issues (LIU)
- $37.45 to $53.81 CAD / hour
- Full-time
CUPE 116 Hourly - Research Assistant /Technician 3
Added 8 hours ago
ZH
Accounting Assistant
ZML Holdings Group Corporation
Vancouver, BC
- Full-time
Role Description The Accounting Assistant is a full-time, on-site role based in Vancouver, BC. This position supports daily accounting operations, including recording transactions,…
Added 9 hours ago
MU
Assistant Professor, Finance - Department of Accounting and Finance, Triffo School of Business
MacEwan University
AB · Edmonton, AB
- Full-time
The Department of Accounting and Finance in the Triffo School of Business invites applications for an entry-level, full-time, tenure-track appointment in finance at the rank of Assistant…
Added 9 hours ago
L
Finance Assistant
LMSCL
Vancouver, BC
- Full-time
Must have legal status to work in Canada with no restrictions of work hours
Added 9 hours ago
AP Coordinator - 3 Month Contract
Nippon Express Canada
Mississauga, ON
The AP Coordinator is required to handle the accounting for all branches across Canada. Reporting to the Accounting Assistant Manager, this position is responsible for overseeing tasks…
Added 9 hours ago
OT
Sessional Lecturer - BUSI 3120U - Advanced Taxation - Winter 2027
Ontario Tech University
Oshawa, ON
- Full-time
Hold a Canadian CPA designation and a master's or PhD in Accounting with expertise in tax*; OR
Added 9 hours ago
FN
Manager and Team Lead, Third Party Residential Underwriting - BMBE
First National Financial LP
Toronto, ON · East York, ON
- Full-time
Assistant Vice President, Third Party Residential Underwriting
Added 9 hours ago
H
Associate Provincial Bursaries
HealthCareersInSask.ca
SK · SK, Canada
- Full-time
1 year experience as Finance Assistant or Bursary Administrator

VON Canada (Nova Scotia)

Administrative Assistant II, Branch Operations - Full-time

New Minas, NS, Canada

Full-time

Apply on jobs.jobvite.com About employer

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 7, 2026

Original job description

Requisition Details:

Employment Status: Regular, Full-time (1.0 FTE) Program Name: Branch Operations Number of Hours Bi-Weekly: 75 Work Schedule: Days

Existing Vacancy: Yes - we're currently hiring candidates for an existing vacancy in this position.

Job Summary:

The Administrative Assistant II provides scheduling/administrative support to their direct report, oversees office administration and maintains a high level of confidentiality in all aspects of the position.

Key Responsibilities:

Performs administrative support for the Senior Management Team.
Provides Administrative support to community corporations where required
Manages and maintains the calendars, schedules, appointments and travel arrangements for direct reports.
Liaises with the Admin III or alternate to cascade priority requests to the respective leadership team members.
Completes timesheets for all designated groups.
Responds to and/or drafts communications to internal and external stakeholders, both written and oral, on behalf of their direct report.
Documents and populates briefing notes and reports for their direct report. .
Pulls/coordinates/reports KPI data for review with their direct report.
Assists management with the maintenance of confidential files such as performance review meetings and files.
Arranges and coordinates meetings, including leadership meetings, and other events.
Prepares agendas, record minutes and circulates appropriately in a timely manner, ensuring attention to detail and accuracy.
Organizes and maintains lists (e.g. vendor, staff distribution lists), filing and archive systems for documents, reference materials, contracts and other materials, in both paper and digital formats, ensuring confidentiality and retrieval of all materials.
Maintains service provider specialty certificates ensuring all appropriate documentation is preserved and tracked.
Processes invoices and accounts receivable, allocating to appropriate cost centres, and follow-up as required to ensure accuracy.
Organizes petty cash and Visa reports for regional leadership. This includes holding relevant money, attaining manager signatures, and completing weekly reconciliation.
Ensures equipment is operational, troubleshoots and facilitates the repair of on-site equipment as needed and ensures equipment and purchased services meet operational needs.
May be responsible to maintain office space plan, liaising with the landlord for storage and space changes and setting up new employees in the office.
May be assigned as the primary contact for all building issues, including building leases, maintenance, security, access and the leasing of office equipment.
May be assigned as primary liaison for IT within the office (e.g. assigning cell phones, laptops in consultation with IT).
Supports both general and technical process onboarding of new front-line staff arranging all necessary logistics
Supports the off boarding of employees by arranging exit interviews and removing employee information as required.
Supports site with systems outages and emergency response
Ensures site adherence to appropriate internal administrative processes (appropriate signatures, cascading of authority)
Coordinates site-wide initiatives
Performs all other duties as assigned.

Common Responsibilities:

Promotes the goals and values of VON and their role as an integrated community care provider
Promotes a safe and healthy workplace ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations and compliant with the VON Safety Management System, including all Policies, Safe Work Practices and Procedures.
Abides by all VON policies and work practices
Abides by all confidentiality and protection of personal information policies, regulations and practices and ensures appropriate safeguards are in place within their role
Works in collaboration with other staff in a team approach to service delivery

External and Internal Relationships:

Interacts frequently with the leadership team to obtain and provide information, often of a confidential nature.
Engages with outside vendors and service providers to acquire and maintain equipment.
Interacts with the department of health, health authorities or continuing care agencies.
Maintaining relationships and provides supporting documents to funders and other stakeholders as required.

Education, Designations and Experience:

Post-secondary education in relevant field or equivalent education and experience.
Minimum of one year of relevant administrative support experience in fast-paced office setting and experience working in a health care environment.
Demonstrated experience and success in managing small projects.
Experience in supporting Human Resources Management administratively is a strong asset.
Demonstrated experience writing reports, correspondences and other communication pieces.

Skill Requirements:

Proficiency in Windows OS and MS Office Suite programs as well as Adobe Acrobat.
Strong aptitude to learn and use computer applications and software as required.
Excellent oral and written communication skills.
Excellent interpersonal skills.
Able to maintain a consistent professional manner with both internal staff and external stakeholders and to maintain confidentiality at all times.
High level of accuracy and attention to detail.
Strong problem-solving skills.
Strong organizational skills with an ability to prioritize, multi-task and handle competing deadlines.
Demonstrated ability to work both independently and as a team member to achieve desired results.
Strong work ethic, reliable and self-directed.
Able and willing to embrace change and effectively manage stresses of a busy office environment.
Ability to speak French is an asset in French Designated areas.

Other Requirements:

Ability to attend off-site meetings as required.
A current and original copy of a satisfactory Criminal Records Check required
A Vulnerable Sector Search and/or Child Abuse Registry Check may be required
Ability to speak French is an asset in French Designated areas
The use of Personal Protective Equipment (PPE) may be required

Working conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements

Apply on jobs.jobvite.com About employer

More about this job

Responsibilities

The Administrative Assistant II provides comprehensive scheduling and administrative support to the Senior Management Team and community corporations. Responsibilities include managing calendars, coordinating meetings, processing invoices, maintaining office equipment, and overseeing general office administration.

Requirements

Candidates must have post-secondary education and at least one year of administrative experience in a fast-paced office, preferably within a healthcare environment. Proficiency in MS Office and strong organizational, communication, and problem-solving skills are required.

Skills

Administrative support
Scheduling
Calendar management
Data reporting
Communication
Interpersonal skills
Problem-solving
Organizational skills
MS Office Suite
Windows OS
Adobe Acrobat
Record keeping
Invoice processing
Time management
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Branch Operations
Scheduling
KPI Reporting
Office Administration
Confidentiality
MS Office Suite
Windows OS
Adobe Acrobat
Invoicing
Accounts Receivable
Petty Cash
Onboarding
Offboarding
Criminal Records Check
Vulnerable Sector Search
Healthcare
Community Care
Occupational Health and Safety
Data Management
Vendor Management
IT Liaison
Meeting Coordination
Record Keeping
Time Management

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Work requirements

Jobs in Canada