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Added 2 hours ago
QR
Responsable des succursales / Branch Manager Canada Quiz Room & Bomb Squad Canada
Quiz Room
Montreal, QC
- Full-time
Canada Branch Manager – Quiz Room & Bomb Squad
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City Manager
City of Bixby
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
The City Manager shall be the chief administrative officer and head of the administrative branch of the city government. He shall execute the laws and ordinances of the city and administer…
Added 5 hours ago
Priority Issues Coordinator
Government of Alberta
AB
Work with branch leadership, subject matter experts, Action Request Tracking System (ARTS) administrators and branch Priority Issues Coordinators to gather information, resolve issues and…
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City of Winnipeg
Winnipeg, MB
- Full-time
authoring of and coordination /administration of bid opportunities,
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Commercial Loans Analyst
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Montreal, QC
- Contract
CASO Commercial Loans Operations Platform is responsible for processing the Loans portfolio for NY Branch and Canada Branch activity.
Added 7 hours ago
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Financial Services Representative
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Souris, PE
- Full-time
Keep Operations Running Smoothly: Handle essential branch tasks including daily opening/closing procedures, cash drawer balancing, and safety deposit administration.
Added 10 hours ago
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Inside Sales Representative
Russel Metals
Winnipeg, MB
- Full-time
We are currently hiring an Inside Sales Representative at our Winnipeg East Branch. This is a full-time, permanent job working 40 hours per week, Monday to Friday.
Added 10 hours ago
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Health, Safety & Environmental Coordinator
Russel Metals
Winnipeg, MB
- Full-time
…Health, Safety & Environmental (HSE) programs at the assigned branch location(s). Reporting to the Branch Manager, this position supports compliance with applicable legislation, corporate…
Added 10 hours ago
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Manager Operations I
Russel Metals
Sackville, NB
- Full-time
Russel Metals is looking for an experienced Operations Manager to become part of our team at our Sackville, NB branch.
Added 15 hours ago
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SD35- Vice Principal Pool
Langley School District #35
Langley (District), BC · Langley, BC
- Full-time
Ministry of Education and Child Care Teacher Regulation Branch certification.
Added 15 hours ago
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SD35- Principal Pool
Langley School District #35
Langley (District), BC · Langley, BC
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Ministry of Education and Child Care Teacher Regulation Branch certification.
Added 1 day ago
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PIA Client Service Associate
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…assignments. You may also correspond with clients and other branch staff. In this frontline role, your first impressions will leave lasting results on our business and customer…
Added 1 day ago
Warehouse Technician
Apotex
Toronto, ON · North York, ON
…external regulations according to the Health Products and Food Branch Inspectorate (HPFBI), the Food and Drugs Administration (FDA), and all other regulatory…
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RQ11667 – Business Analyst – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
The Ontario Ministry of Environment, Conservation and Parks (MECP) Species at Risk Branch (SARB) is responsible for the administration and issuance of Registrations under the new Species…
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Branch Manager II
Global Credit Union
Mississauga, ON · Clearview, ON
- Full-time
Functions Supervised: Branch Services and Staff
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Insurance Administrator
Talent Acquisition Team at Westland Insurance. Text reply only.
O'leary, PE
Westland Insurance Group Ltd is growing and has a new opportunity for an Insurance Administrator in our O'Leary, PEI branch. We are looking for a career-minded individual who is focused on…
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Personal Banking Associate (Part time, 18.75h)- Charlesbourg
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Quebec, QC
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…and solutions to existing or prospective TD customers. At the branch, we understand customer needs and identify opportunities to promote products and services to refer customers to the…
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Personal Banking Associate (Full time)- Beauport
TD
Quebec, QC
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…and solutions to existing or prospective TD customers. At the branch, we understand customer needs and identify opportunities to promote products and services to refer customers to the…
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Customer Experience Associate
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Penticton, BC
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Everyday Banking Advisor - Chestermere (12 Month Term)
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Chestermere, AB
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This role is based out of the Chestermere branch, but on occasion may be required to travel to neighbouring branches.
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Police Clerk
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Everyday Banking Advisor - Chestermere (12 Month Term)
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Chestermere, AB
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This role is based out of the Chestermere branch, but on occasion may be required to travel to neighbouring branches.
Added 2 days ago
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Customer Experience Associate
TD
Toronto, ON
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…and solutions to existing or prospective TD customers. At the branch, we understand customer needs and identify opportunities to promote products and services to refer customers to the…
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Everyday Banking Advisor - Oyen (6-12 Months Term)
ATB
Oyen, AB
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This role is based out of the Oyen branch, but on occasion may be required to travel to neighbouring branches.
Added 2 days ago
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TSG Specialist I
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VON Canada (Nova Scotia)

Administrative Assistant II, Branch Operations - Full-time

New Minas, NS, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 7, 2026

Original job description

Requisition Details:

Employment Status: Regular, Full-time (1.0 FTE) Program Name: Branch Operations Number of Hours Bi-Weekly: 75 Work Schedule: Days

Existing Vacancy: Yes - we're currently hiring candidates for an existing vacancy in this position.

Job Summary:

The Administrative Assistant II provides scheduling/administrative support to their direct report, oversees office administration and maintains a high level of confidentiality in all aspects of the position.

Key Responsibilities:

Performs administrative support for the Senior Management Team.
Provides Administrative support to community corporations where required
Manages and maintains the calendars, schedules, appointments and travel arrangements for direct reports.
Liaises with the Admin III or alternate to cascade priority requests to the respective leadership team members.
Completes timesheets for all designated groups.
Responds to and/or drafts communications to internal and external stakeholders, both written and oral, on behalf of their direct report.
Documents and populates briefing notes and reports for their direct report. .
Pulls/coordinates/reports KPI data for review with their direct report.
Assists management with the maintenance of confidential files such as performance review meetings and files.
Arranges and coordinates meetings, including leadership meetings, and other events.
Prepares agendas, record minutes and circulates appropriately in a timely manner, ensuring attention to detail and accuracy.
Organizes and maintains lists (e.g. vendor, staff distribution lists), filing and archive systems for documents, reference materials, contracts and other materials, in both paper and digital formats, ensuring confidentiality and retrieval of all materials.
Maintains service provider specialty certificates ensuring all appropriate documentation is preserved and tracked.
Processes invoices and accounts receivable, allocating to appropriate cost centres, and follow-up as required to ensure accuracy.
Organizes petty cash and Visa reports for regional leadership. This includes holding relevant money, attaining manager signatures, and completing weekly reconciliation.
Ensures equipment is operational, troubleshoots and facilitates the repair of on-site equipment as needed and ensures equipment and purchased services meet operational needs.
May be responsible to maintain office space plan, liaising with the landlord for storage and space changes and setting up new employees in the office.
May be assigned as the primary contact for all building issues, including building leases, maintenance, security, access and the leasing of office equipment.
May be assigned as primary liaison for IT within the office (e.g. assigning cell phones, laptops in consultation with IT).
Supports both general and technical process onboarding of new front-line staff arranging all necessary logistics
Supports the off boarding of employees by arranging exit interviews and removing employee information as required.
Supports site with systems outages and emergency response
Ensures site adherence to appropriate internal administrative processes (appropriate signatures, cascading of authority)
Coordinates site-wide initiatives
Performs all other duties as assigned.

Common Responsibilities:

Promotes the goals and values of VON and their role as an integrated community care provider
Promotes a safe and healthy workplace ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations and compliant with the VON Safety Management System, including all Policies, Safe Work Practices and Procedures.
Abides by all VON policies and work practices
Abides by all confidentiality and protection of personal information policies, regulations and practices and ensures appropriate safeguards are in place within their role
Works in collaboration with other staff in a team approach to service delivery

External and Internal Relationships:

Interacts frequently with the leadership team to obtain and provide information, often of a confidential nature.
Engages with outside vendors and service providers to acquire and maintain equipment.
Interacts with the department of health, health authorities or continuing care agencies.
Maintaining relationships and provides supporting documents to funders and other stakeholders as required.

Education, Designations and Experience:

Post-secondary education in relevant field or equivalent education and experience.
Minimum of one year of relevant administrative support experience in fast-paced office setting and experience working in a health care environment.
Demonstrated experience and success in managing small projects.
Experience in supporting Human Resources Management administratively is a strong asset.
Demonstrated experience writing reports, correspondences and other communication pieces.

Skill Requirements:

Proficiency in Windows OS and MS Office Suite programs as well as Adobe Acrobat.
Strong aptitude to learn and use computer applications and software as required.
Excellent oral and written communication skills.
Excellent interpersonal skills.
Able to maintain a consistent professional manner with both internal staff and external stakeholders and to maintain confidentiality at all times.
High level of accuracy and attention to detail.
Strong problem-solving skills.
Strong organizational skills with an ability to prioritize, multi-task and handle competing deadlines.
Demonstrated ability to work both independently and as a team member to achieve desired results.
Strong work ethic, reliable and self-directed.
Able and willing to embrace change and effectively manage stresses of a busy office environment.
Ability to speak French is an asset in French Designated areas.

Other Requirements:

Ability to attend off-site meetings as required.
A current and original copy of a satisfactory Criminal Records Check required
A Vulnerable Sector Search and/or Child Abuse Registry Check may be required
Ability to speak French is an asset in French Designated areas
The use of Personal Protective Equipment (PPE) may be required

Working conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements

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More about this job

Responsibilities

The Administrative Assistant II provides comprehensive scheduling and administrative support to the Senior Management Team and community corporations. Responsibilities include managing calendars, coordinating meetings, processing invoices, maintaining office equipment, and overseeing general office administration.

Requirements

Candidates must have post-secondary education and at least one year of administrative experience in a fast-paced office, preferably within a healthcare environment. Proficiency in MS Office and strong organizational, communication, and problem-solving skills are required.

Skills

Administrative support
Scheduling
Calendar management
Data reporting
Communication
Interpersonal skills
Problem-solving
Organizational skills
MS Office Suite
Windows OS
Adobe Acrobat
Record keeping
Invoice processing
Time management
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Branch Operations
Scheduling
KPI Reporting
Office Administration
Confidentiality
MS Office Suite
Windows OS
Adobe Acrobat
Invoicing
Accounts Receivable
Petty Cash
Onboarding
Offboarding
Criminal Records Check
Vulnerable Sector Search
Healthcare
Community Care
Occupational Health and Safety
Data Management
Vendor Management
IT Liaison
Meeting Coordination
Record Keeping
Time Management

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