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Added 1 hour ago
LC
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Vaughan, ON
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 1 hour ago
LC
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Vaughan, ON
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 1 hour ago
LC
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Brampton, ON
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 1 hour ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Hamilton, ON
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 1 hour ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Hamilton, ON
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 1 hour ago
LC
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Hamilton, ON
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 1 hour ago
LS
Special Education Assistant - Deaf and Hard of Hearing
Langley School District #35
Langley (District), BC · City of Langley, BC
- Full-time
Grade 12 graduation and possession of a Special Education Teacher Assistant Certificate, or an equivalent combination of training and experience.
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Ingersoll, ON
- Full-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Ottawa, ON
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 4 hours ago
LC
Pharmacy Assistant Part Time Day Greenlight Requisition
Loblaw Companies Limited
London, ON
- Part-time
Maintenance of pharmacy stock through inventory control systems
Added 4 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Vancouver, BC
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 5 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 5 hours ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Prince George, BC
- Full-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 6 hours ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 6 hours ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 7 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Vancouver, BC
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 9 hours ago
LC
Pharmacy Assistant, Hourly Full Time Day
Loblaw Companies Limited
Cobourg, ON
- Full-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 9 hours ago
LC
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Calgary, AB
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 9 hours ago
SD
Pharmacy Assistant, Hourly Full Time Day Greenlight Requisition
Shoppers Drug Mart
Oshawa, ON
- Full-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 9 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Oshawa, ON
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 10 hours ago
GR
Sales Supervisor - Karl Lagerfeld Paris (Part-Time)
GIII Retail Group
Calgary, AB
- Part-time
The Sales Supervisor works with the Assistant Manager and Store Manager to drive business success. They motivate the store team and provide a model of customer service excellence, while…
Added 10 hours ago
FH
Anaesthesia Assistant
Fraser Health Authority
New Westminster, BC
- $44.85 to $56.02 CAD / hour
- Full-time
We are currently looking to fill a Casual opportunity for a Anaesthesia Assistant at Royal Columbian Hospital located in New Westminster, BC.
Added 11 hours ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 12 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Kitchener, ON
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 12 hours ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Calgary, AB
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…

VON Canada (Nova Scotia)

Administrative Assistant II, Branch Operations - Full-time

New Minas, NS, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 7, 2026

Original job description

Requisition Details:

Employment Status: Regular, Full-time (1.0 FTE) Program Name: Branch Operations Number of Hours Bi-Weekly: 75 Work Schedule: Days

Existing Vacancy: Yes - we're currently hiring candidates for an existing vacancy in this position.

Job Summary:

The Administrative Assistant II provides scheduling/administrative support to their direct report, oversees office administration and maintains a high level of confidentiality in all aspects of the position.

Key Responsibilities:

Performs administrative support for the Senior Management Team.
Provides Administrative support to community corporations where required
Manages and maintains the calendars, schedules, appointments and travel arrangements for direct reports.
Liaises with the Admin III or alternate to cascade priority requests to the respective leadership team members.
Completes timesheets for all designated groups.
Responds to and/or drafts communications to internal and external stakeholders, both written and oral, on behalf of their direct report.
Documents and populates briefing notes and reports for their direct report. .
Pulls/coordinates/reports KPI data for review with their direct report.
Assists management with the maintenance of confidential files such as performance review meetings and files.
Arranges and coordinates meetings, including leadership meetings, and other events.
Prepares agendas, record minutes and circulates appropriately in a timely manner, ensuring attention to detail and accuracy.
Organizes and maintains lists (e.g. vendor, staff distribution lists), filing and archive systems for documents, reference materials, contracts and other materials, in both paper and digital formats, ensuring confidentiality and retrieval of all materials.
Maintains service provider specialty certificates ensuring all appropriate documentation is preserved and tracked.
Processes invoices and accounts receivable, allocating to appropriate cost centres, and follow-up as required to ensure accuracy.
Organizes petty cash and Visa reports for regional leadership. This includes holding relevant money, attaining manager signatures, and completing weekly reconciliation.
Ensures equipment is operational, troubleshoots and facilitates the repair of on-site equipment as needed and ensures equipment and purchased services meet operational needs.
May be responsible to maintain office space plan, liaising with the landlord for storage and space changes and setting up new employees in the office.
May be assigned as the primary contact for all building issues, including building leases, maintenance, security, access and the leasing of office equipment.
May be assigned as primary liaison for IT within the office (e.g. assigning cell phones, laptops in consultation with IT).
Supports both general and technical process onboarding of new front-line staff arranging all necessary logistics
Supports the off boarding of employees by arranging exit interviews and removing employee information as required.
Supports site with systems outages and emergency response
Ensures site adherence to appropriate internal administrative processes (appropriate signatures, cascading of authority)
Coordinates site-wide initiatives
Performs all other duties as assigned.

Common Responsibilities:

Promotes the goals and values of VON and their role as an integrated community care provider
Promotes a safe and healthy workplace ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations and compliant with the VON Safety Management System, including all Policies, Safe Work Practices and Procedures.
Abides by all VON policies and work practices
Abides by all confidentiality and protection of personal information policies, regulations and practices and ensures appropriate safeguards are in place within their role
Works in collaboration with other staff in a team approach to service delivery

External and Internal Relationships:

Interacts frequently with the leadership team to obtain and provide information, often of a confidential nature.
Engages with outside vendors and service providers to acquire and maintain equipment.
Interacts with the department of health, health authorities or continuing care agencies.
Maintaining relationships and provides supporting documents to funders and other stakeholders as required.

Education, Designations and Experience:

Post-secondary education in relevant field or equivalent education and experience.
Minimum of one year of relevant administrative support experience in fast-paced office setting and experience working in a health care environment.
Demonstrated experience and success in managing small projects.
Experience in supporting Human Resources Management administratively is a strong asset.
Demonstrated experience writing reports, correspondences and other communication pieces.

Skill Requirements:

Proficiency in Windows OS and MS Office Suite programs as well as Adobe Acrobat.
Strong aptitude to learn and use computer applications and software as required.
Excellent oral and written communication skills.
Excellent interpersonal skills.
Able to maintain a consistent professional manner with both internal staff and external stakeholders and to maintain confidentiality at all times.
High level of accuracy and attention to detail.
Strong problem-solving skills.
Strong organizational skills with an ability to prioritize, multi-task and handle competing deadlines.
Demonstrated ability to work both independently and as a team member to achieve desired results.
Strong work ethic, reliable and self-directed.
Able and willing to embrace change and effectively manage stresses of a busy office environment.
Ability to speak French is an asset in French Designated areas.

Other Requirements:

Ability to attend off-site meetings as required.
A current and original copy of a satisfactory Criminal Records Check required
A Vulnerable Sector Search and/or Child Abuse Registry Check may be required
Ability to speak French is an asset in French Designated areas
The use of Personal Protective Equipment (PPE) may be required

Working conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements

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More about this job

Responsibilities

The Administrative Assistant II provides comprehensive scheduling and administrative support to the Senior Management Team and community corporations. Responsibilities include managing calendars, coordinating meetings, processing invoices, maintaining office equipment, and overseeing general office administration.

Requirements

Candidates must have post-secondary education and at least one year of administrative experience in a fast-paced office, preferably within a healthcare environment. Proficiency in MS Office and strong organizational, communication, and problem-solving skills are required.

Skills

Administrative support
Scheduling
Calendar management
Data reporting
Communication
Interpersonal skills
Problem-solving
Organizational skills
MS Office Suite
Windows OS
Adobe Acrobat
Record keeping
Invoice processing
Time management
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Branch Operations
Scheduling
KPI Reporting
Office Administration
Confidentiality
MS Office Suite
Windows OS
Adobe Acrobat
Invoicing
Accounts Receivable
Petty Cash
Onboarding
Offboarding
Criminal Records Check
Vulnerable Sector Search
Healthcare
Community Care
Occupational Health and Safety
Data Management
Vendor Management
IT Liaison
Meeting Coordination
Record Keeping
Time Management

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